Secretary - Pharma Co. Mumbai.

The candidate will be based at the corporate office of the Pharma Company in Mumbai, handling Secretarial activity.

1.Candidate will manage emails Filing and maintaining of records - paper as well as electronic.

and Travel Itinerary, Ticket booking, Hotel Booking and all other necessary travel arrangement

to be done for Production Directors (Railway / Air) and Coordination with all TP and LL locations, Location Representative, Nasik Factory, Goa Factory and HO.

2. .Candidate will manage Maintaining Attendance, Daily Production Report, Weekly Production report, Monthly Report and Monthly Priorities of all Location officers as well as HO Offic and Preparing Monthly Report and Monthly Priorities of Directors and Making Brand Affidavits for new products to be manufactured at TP locations and brand letter for new products to be manufactured at LL Locations and Receiving Invoices of TP and LL location, updating the same in excel sheet and distributing the same to concerned officers for clearing payments. Checking on if invoices are cleared in a timely manner.

3. Candidate will manage Sending approved invoices to Nasik after updating the status in the file.

and Preparing Costings, getting it signed from concerned persons in a timely manner and

following up for the same and Distributing the approved costing to concern officers to issue POs to the locations, sending the PO to concerned locations.

4. Candidate will manage Making Cost savings on monthly, quarterly and yearly basis and Taking dictation, Drafting and typing letters for Directors. Sometimes also for personnel who visit to HO from Nasik and Goa factory and Sending of working standards, testing, control & stability samples to Nashik.

5. Candidate will manage Checking the status of G.R.N received from various locations, entering G.R.N in register and sending to Nashik. Sending reminder letters / email for pending G.R.N. to various locations. Also sending reminders for monthly stock statement cutoff date 25th of every

month, pending C.O.A and Checklist.

6. Candidate will manage Preparing Marketing approval and giving to the concerned personnel for approval with sample and maintaining the approval received and samples for further references and Sending Market complaints to the concerned location when received and coordinating with l

(Nasik) Plants for status l (Nasik) for status on investigation of the complaint and collecting

and saving necessary documents for further reference whenever required and Sending product shade cards to Nasik, receiving them from Nasik, giving the same to the concerned marketing heads for approval, forwarding the same to concerned vendor and locations by scanning the same and sending hard copies of the same to the vendor and locations.

7. Candidate will Handling of Goa and Nasik Capex, Write OFFs and other important papers, whenever Jt. MDs secretary is on leave and Reception duty when receptionist is on leave

Contact Person:

Jill Mehta

HRD House - Mumbai

(Div Pharma Talent Search)

Mulund (East), Mumbai-400081.

Contact No - 9326143620

Email id -jillmehta.hrdhouse@gmail.com

Website: - www.hrdhouse.com