Secretary / Executive Assistant

Job Summary: We are seeking a highly skilled and motivated Executive Assistant to provide comprehensive support to our Managing Director (MD). The ideal candidate will be a proactive and detail-oriented professional capable of managing a wide range of administrative and executive tasks, ensuring the MD's time is used efficiently and effectively. Key Responsibilities: -Administrative Support: Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and coordinating travel arrangements. -Communication Management: Handle correspondence, including emails and phone calls, ensuring timely and appropriate responses. -Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. -Document Management: Prepare and edit reports, presentations, and other documents as required. -Project Assistance: Assist with various projects and initiatives, providing research, data analysis, and coordination support. -Confidentiality: Maintain discretion and confidentiality in handling sensitive information and matters. -Office Management: Oversee the smooth operation of the MD’s office, including managing supplies and liaising with other departments. -Personal Tasks: Assist with personal tasks and errands for the MD as required (for eg: Travel Arrangements, Event Planning, Gift and Card Management, Personal Finance, Health and Wellness, Shopping and Purchases, Confidential Matters etc.) Qualifications: -Education: Bachelor’s degree in Business Administration, Management, or related field preferred. -Experience: 3-4 years of experience as an Executive Assistant or in a similar administrative role. Skills: -Excellent organizational and time-management skills. -Strong written and verbal communication abilities. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). -Ability to multitask and prioritize tasks effectively. -High level of discretion and professionalism. Other Requirements: -Personal Attributes: Married, preferably with children. -Location: Must reside within 45 minutes of the office. -Appearance: No specific appearance requirements. -Job Stability: Preference for candidates with a stable work history and no frequent job changes. -Honesty: Must exhibit a high level of integrity and honesty.