vivek industries

Work Experience Should have 3-5 years of experience as an assistant or secretary to the MD of a company. (but here we do not need a conventional E.A. we technically need one like Anna Hathaway in the movie – The Devil Wears Prada.)Having said that it is usually very difficult to find one like her, so we will find one as close to her as possible or will train her to be like that. At times an office coordinator is also good, but who has steady experience in admin, coordinating. Educational Qualification Should have graduated from a secretarial college. Skill Set Required EXCELLENT FOLLOW UP SKILLS Most important requirement. Do not hire without this skill. All other skills we can train her into. Follow up skills she should have. Should have working knowledge of MS OFFICE especially EXCEL & Word. Good command over English. Shorthand Salary Anywhere between Rs 15,000/- to 35.000/ Others Married, preferably with kids. Staying 45 mins travelling time from your office Not good looking There should be job stability, not someone who has been jumping jobs often. Should be honest. Should be open to doing personal tasks of boss. Integrity This is essentially determined by the Reference/Background check that is carried out We take the following data from her for her last 2 companies Company name Who was she reporting to and his designation Landline number of the company (if she does not have to landline no. locate it from the internet.) Always call the landline no (never the mobile no.) and find out if Mr…. is working with them and what is his designation, request to speak to him Establish a context of reference check and request a few minutes of his time and find out about her- this has to be done with specific questions, like What were her strengths What were her weaknesses How was her integrity / Honesty Was she reliable Did she forget tasks given to her or could she keep track of most tasks given to her How was her follow up Was she proactive and did she take responsibility Could she get work done from other employees Why did she leave Skill Set Questions What are the skill sets that you have build up over the last 2-3 jobs In detail – what all were you doing in your last 2 jobs, what was the major part of your job? What were the other things you did? (Listen carefully, make a list and then start asking questions to determine how she handles real life situations) How did you maintain a list of follow ups. ( this list keeps growing daily, how do you maintain it, how do you transfer it from day 1 to day 2 and so on) What are the challenges in keeping track of all the tasks How do you handle it How do you work with employees who do not listen or act tough Did you encounter EGO issues when you did follow up with senior employees How did you handle them Similarly you could ask her how she would handle other challenges which she will encounter in your company How well do you know Excel- what are the functions you can work with (Pivot Tables, linking sheets, VLOOKUP / HLOOKUP, etc) You could give her a few exercises to determine if she can handle data or get someone from your company who is good at EXCEL to test her. How good are you at Google Search? You could give her a few things to search on Google To check her written English, you could give her a dictation, make her draft an official letter and email. Let her know that she would be doing some personal tasks of yours too. Basically her Integrity, her follow up skills and getting work done skills should be really good, rest we can train her, using You Tube.