School Executive Assistant to IB MYP Head

Job Purpose

ob Description – Executive Assistant

Reports to:

Main Working Relationships:

Key Responsibilities

• Produce and manage information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Manage the day-to-day operations and workflow of the Head – MYP’s office.
• Maintain the appointment schedule by planning and organizing meetings, conferences, teleconferences, and travel.
• Organize and maintain files and records; manage projects and conduct research as required.
• Prepare, edit, and analyze correspondence, reports, and presentations.
• Collect and analyze information and initiate communications as directed.
• Represent the Head – MYP by attending meetings in their absence and, when required, communicating on their behalf.
• Welcome guests and parents by greeting them in person or over the phone; answer or redirect inquiries appropriately.
• Maintain confidentiality and protect sensitive information at all times.
• Complete projects by assigning work to relevant staff and following up on deliverables.
• Secure data and information by ensuring regular database backups.
• Provide historical reference by developing and maintaining filing and retrieval systems and recording meeting discussions.
• Maintain professional and technical knowledge by attending workshops, reviewing publications, and participating in professional networks.
• Contribute to team efforts by accomplishing related results as needed.
  

Skills And Qualifications

• Excellent writing, reporting, and presentation skills
• Strong scheduling and organizational abilities
• Proficiency in Microsoft Office Suite
• Effective time management and attention to detail
• Strong verbal and interpersonal communication skills
• Experience managing travel logistics
  

Education And Experience

• Bachelor’s degree required (Master’s preferred)
• Prior administrative experience, preferably within an IB school environment
  

Note