Sales Administrator Executive

Job Description

SALES ADMINISTRATION EXECUTIVE Job Summary We are seeking an organized and proactive Sales Administration Executive to support our sales team by managing orders, coordinating with clients, and ensuring smooth sales operations. The ideal candidate will have strong administrative skills, attention to detail, and the ability to work in a fast-paced sales environment Key Responsibilities TENDER & QUOTATION MANAGEMENT Prepare and manage tender documents, quotations, and proforma invoices for medical equipment based on the requirements posted Coordinate RFQ responses with technical sales teams & manufacturers Prepare e-tender submissions on all regional government & private portals. 2. SALES ADMINISTRATION SUPPORT Act as primary contact for hospital procurement teams in South Indian languages (Kannada/ English & other south Indian Languages a plus) Liaise between hospital procurement teams, biomedical engineers, and sales executives Schedule and document equipment demonstrations and clinical trials across the region & manage all related documentation. Liaise with logistics vendors to ensure movement of material for supply & demonstrations Track the Sales team activities and prepare reports for the management team 3. ORDER & CONTRACT MANAGEMENT Manage PPE (Pre-Purchase Evaluation) documentation for hospital procurement teams Track warranty registrations, AMC contracts, and service agreements 4. COMPLIANCE & DOCUMENTATION Ensure adherence to state-specific healthcare policies before dispatch of consignments a) Process E-sugam/ E-way bills documentation for movement of equipment Maintain OEM authorization letters for South India territory 5. GENERAL OFFICE ADMINISTRATION Maintain office supplies of inventory & place orders as needed Ensure the office environment is clean, organised and professionally maintained Greet visitors and direct them appropriately. Answer and manage incoming calls, emails, and correspondence. Handle courier and postal services Prepare and maintain reports, presentations, and spreadsheets. Support HR with onboarding new employees (ID cards, workstation setup). Desired Candidate Profile Degree in Biomedical Engineering/Business Administration (preferred) 2+ years in Sales admin , with experience in South India Fluency in English + Kannada Hands on experience with CRM software and MS Office (MS Excel in particular, Word, PowerPoint). Advanced MS Excel for comparative bid analysis Expertise in GeM portal & state e-tendering systems a plus Strong organizational and multitasking skills with high attention to detail Excellent communication (written & verbal) and interpersonal skills Ability to work under pressure and meet deadlines in a target-driven environment A team player with high level of dedication Why join us? Competent salary All Statutory Allowances as per Indian Companies Act. Exposure to South India's fastest-growing healthcare market Career progression to Key Account Management for South region Competitive salary + performance incentives. Opportunity to grow into sales coordination/management roles. Collaborative and dynamic work culture.