Recruitment Operations Executive (US Backend Process)

Job Overview:

We are looking for a detail-oriented and proactive Recruitment Operations Executive to support our US-based company’s recruitment and talent operations. The role involves managing end-to-end backend processes for the recruitment team, maintaining data accuracy, handling compliance tasks, coordinating with US teams, and ensuring smooth functioning of recruitment workflows.

Note: This is not a domestic recruitment role; it specifically focuses on US healthcare/non-healthcare recruitment support.

Key Responsibilities

• Activate and manage candidate profiles across multiple company CRM's portals.
• Track and monitor skills expiration, certifications, and compliance reminders.
• Maintain candidate records, check annual documents, and update data in HR systems.
• Process employee separation requests, documentation, and status updates.
• Handle BGC (Background Check) audits and follow-ups.
• Conduct monthly, quarterly, and yearly audits to ensure data accuracy and compliance.
• Maintain and review multiple spreadsheets to ensure up-to-date candidate and employee information.
• Set up payroll components for new hires on the HR portal.
• Track training completion status for candidates/caregivers.
• Follow up with teams to ensure compliance with training and onboarding requirements.
• Handle recruitment service group emails and respond to queries professionally.
• Coordinate with US teams for updates, clarifications, and process alignment.
• Communicate with caregivers via calls, texts, or emails when required.
• Provide operational support to the recruitment and quality teams as needed.

Job Requirements

• Bachelor’s degree in any field (HR/Business Administration preferred).
• Minimum 1–3 years experience in Recruitment Operations / HR Operations.
• Experience in US process or US healthcare staffing industry is a strong advantage.
• Strong understanding of recruitment workflows and HR documentation.
• Excellent verbal and written communication skills.
• Good command of MS Excel, Google Sheets, and HR/recruitment tools.
• Ability to manage multiple tasks with high accuracy.
• Strong attention to detail, time-management, and organizational skills.
• Comfortable working in a fast-paced environment with US stakeholders.
• Ability to work night shifts (US timings).

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid time off

Ability to commute/relocate:

• Mohali, Punjab: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current salary per month?

Education:

• Bachelor's (Required)

Experience:

• Work: 2 years (Required)

Language:

• English (Required)

Location:

• Mohali, Punjab (Required)

Shift availability:

• Night Shift (Required)

Expected Start Date: 01/12/2025