Recruiter Virtual Assistant Vadodara

Recruiter Virtual Assistant (Recruiter VA)

Candidate Screening & Outreach

● Conduct initial phone/video screenings to assess communication skills, motivation,

and licensing readiness.

● Follow up with candidates who start but don’t complete applications.

● Respond to candidate inquiries promptly to keep engagement high.

● Reach out to candidates via phone, email, and text to schedule interviews

Interview Coordination

● Schedule interviews with qualified candidates for the agency owner, sales manager,

or district leadership.

● Send calendar invites and reminders to both candidates and interviewers.

● Prepare and send interview materials (job descriptions, role outlines, licensing info).

● Track interview outcomes and update Ideal Traits accordingly.

Recruitment for Multiple Roles

● Support recruitment for:

○ Customer Service Representatives (CSR)

○ Sales Producers

○ Agents in Training (Protege Program)

○ District Staff (Recruiters, Trainers, Admin, Marketing)

● Ensure each pipeline is active and progressing weekly.

● Pipeline Development & Follow-Up

○ Maintain ongoing contact with top candidates who may be good future hires.

○ Assist with career fair or university recruiting coordination (Handshake, SJSU,

SCU, etc., if directed).

○ Keep a warm pool of potential Protégé and licensed candidates for district

expansion.

● Performance & Reporting

○ Provide weekly reports on candidate activity:

○ Applications received

○ Screens conducted○ Interviews booked

○ Hires made

● Track time-to-hire and identify bottlenecks in the process.

● Recommend adjustments to job postings, outreach, or screening questions to

• improve results.

Mandatory Skills

Min 1–2 years of experience in recruitment coordination or virtual recruiting with strong communication and follow-up skills.

Proficient in using CRM/ATS tools and managing candidate pipelines.

Able to handle end-to-end hiring tasks - screening, scheduling, and reporting.

Excellent English communication and professional phone presence.

Organized, proactive, and target-driven with attention to detail.

The position involves rotational shifts, which can start anytime between 4:00 PM and 10:00 PM, with a 10-hour work schedule.