Purchase Officer

DEPARTMENT

SUMMARY OF FUNCTIONS / OBJECTIVE:

Procurement of all inventory, material supplies and capital goods which meet stated standards at well negotiated price, delivery and credit terms. Evaluating vendors, ensuring timely deliveries to production floor and maintaining inventory controls.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for efficient purchasing of inventory, supplies and capital goods (moulds, dies, gages etc) as per stated standards (Domestic as well as import purchases).
• Sources new / alternate vendors when necessary. Approves vendors on basis of

(i) Past history method

(ii) Third party approval

(iii) Reference from customer / other vendor.

• Responsible for evaluation / revaluation, assessment and selection of vendors based on capabilities of production and distribution, performance and consistent quality assurance. Visits to all vendors for inspection of products and services, shop floor etc.
• Maintains proper documentation of Vendor assessment forms, quality ratings and other such records. Updates approved vendor list as per defined frequency.
• Receives purchase requisitions, verifies them for accuracy and prepares /processes purchase orders in ERP. Negotiates prices, delivery and credit terms, procures material that confirms with specified requirements and maintains such purchase records.
• Ensures timely delivery of purchased items to avoid interruptions in the production process. Ensures proper inventory control; evaluates inventory reorder levels to determine economical purchasing of inventory and supplies.
• The Quality assurance department highlights the quality related issues, rejections in materials procured. The purchase department coordinates with vendors for such issues and sorts them out.
• Authorizes invoices against materials procured, instructs accounts department regarding debit notes, part payments, advances to be issued.
• Performs any other duties as may be necessary or assigned by the management from time to time.
• The marginal responsibilities have not been included and this job description in no way implies that these are the only duties to be performed. The responsibilities and profile of job may undergo change as per requirements.

ORGANISATIONAL RELATIONSHIPS

• Reports to Manager Purchase on a regular basis.
• Coordinates with all departments, works closely with Manufacturing, Quality assurance and Accounts departments.

QUALIFICATIONS & EXPERIENCE REQUIRED:

• Bachelors degree / diploma from a reputed university (engineering preferred) with 3-5 years of experience in purchasing field is essential.
• Commercial knowledge w.r.t. taxes, freight, octroi, Imports etc.
• Knowledge of dealing in mechanical and/or electronic parts/materials/components is important.
• Knowledge of ERP systems and ISO would be an added advantage.
• Good communication (verbal & written), interpersonal & coordination skills are essential.
• Good Leadership skills, attention to detail, ability to upgrade with new technologies are important.
• Good planning, implementation & time-management skills are required

PHYSICAL ABILITIES REQUIRED:

• Good reasoning ability to solve wide range of procurement / component related problems.
• Ability to understand engineering drawings preferred.
• Extended periods of sitting in office / manufacturing unit may be required.
• Ability and physical fitness to warrant visits to vendors, job workers, production units and Companys manufacturing units.
• Ability to inspect items at vendors unit crucial.

WORK ENVIROMENT:

• The job is performed in usual office setting including extensive use of telephone, computers, email communication etc and outdoor visits to vendors, job workers, manufacturing facilities as and when required