Purchase Engineer

Job Description

1. Purchase Responsibilities: Procurement Planning Review material requirements from departments (Production, Maintenance, etc.) Maintain minimum stock levels based on reorder point planning. Forecast and plan procurement cycles to avoid stockouts. Vendor Management Identify, evaluate, and onboard reliable vendors/suppliers. Obtain quotations, negotiate pricing, payment terms, and delivery schedules. Maintain supplier database and track performance. Purchase Order (PO) Process Prepare and issue Purchase Orders (POs) as per company protocols. Follow up with suppliers for timely material delivery. Coordinate for advance payments or LC documentation when required. Material Quality & Inspection Ensure materials meet technical specifications and quality standards. Coordinate with quality or production teams for inspection and approval. Documentation & Records Maintain accurate records of POs, invoices, delivery challans, GRNs. Ensure timely submission of documents to accounts for payment processing. 2. Dispatch Responsibilities: Order Fulfilment Plan and schedule dispatches as per customer orders or internal transfers. Prepare packing lists, delivery challans, and invoices. Logistics Coordination Coordinate with transporters for vehicle arrangements. Optimize transportation mode (road/air/courier) based on urgency and cost. Dispatch Tracking Track shipments until delivery and confirm receipt from customers. Maintain dispatch log with vehicle details, delivery status, and remarks. Inventory & Store Coordination Coordinate with the store for availability of finished goods. Update inventory records after every dispatch. 3. Communication & Reporting: Coordinate between departments: Stores, Accounts, Quality, Production, and Vendors. Prepare daily/weekly reports for purchase and dispatch status. Handle discrepancies in deliveries or damaged goods claims. 4. Compliance & Safety: Ensure procurement complies with company policies and quality norms. Follow safety protocols during dispatch, including proper packaging and handling.