Purchase and Tender Manager

Key Responsibilities

1. GEM Portal & Tender Management

• Register and manage company profile on GEMand additional client portals.
• Search, track, and participate in relevanttenders.
• Prepare and upload bid documents accurately, ensuring all compliance and eligibility criteria are met.
• Maintain records of submitted bids, bid status, and communication with relevant parties
• Track orders received and coordinate timely execution.

2. Payment & Documentation Tracking

• Maintain a schedule of pending and completed payments from clients
• Follow up for payment release, invoice status, and submission of required documents.
• Keep a well-maintained file (digital and physical) for invoices, challans, POs, and correspondence.
• Coordinate with accounts for invoice submission, GST entries, and reconciliations.

3. Logistics & Dispatch Coordination

• Plan dispatch schedules and ensure materials are packed and shipped as per order requirements.
• Coordinate with transporters for timely pickup, delivery, and documentation (LR, E-way bills, etc.).
• Track goods in transit and update concerned departments or clients.
• Maintain a record of freight bills, delivery confirmations, and transporter payments.

4. Vendor & Purchase Coordination

• Obtain quotations from suppliers for raw materials, packaging, and spares.
• Handle price negotiations to ensure cost-effective procurement without compromising quality or timelines
• Prepare purchase orders and track incoming materials and deliveries.
• Coordinate with store and production for stock requirements and consumption.
• Verify vendor bills for quantity, rate, and tax accuracy before submission to accounts.

5. Reporting & Accountability

• Prepare regular reports — including purchase summaries, payment status, tender pipeline, and dispatch records.
• Maintain high accuracy in data entry, filing, and documentation.
• Report deviations or delays proactively to management.

Required Skills & Competencies

• Strong attention to accuracy and follow-through.
• Working knowledge of GEM portal, MS Excel, and Tally/ERP systems.
• Good communication skills for regular vendor and client interactions and negotiations.
• Understanding of GST, invoicing, and commercial documentation.
• Ability to handle multiple responsibilities with ownership and discipline.

Qualifications

• Education: Graduate (Commerce / Business Administration preferred).
• Experience: Minimum 2–5 years in purchase, logistics, or tender management roles — preferably in a manufacturing or trading company.
• Language: English and Hindi.

Job Types: Full-time, Permanent

Pay: ₹17,158.37 - ₹50,000.00 per month

Application Question(s):

• What is your current montly salary?
• What is your expected montly salary?

Work Location: In person