PURCHASE AND ADMINISTRATION OFFICER

As a Purchase and Administration Officer at our organization, you will play a crucial role in managing various administrative and procurement tasks. Your key responsibilities will include: **Role Overview:** You will be responsible for overseeing the purchase and administrative functions of the organization. Your role will involve coordinating with different departments and external vendors to ensure smooth operations. **Key Responsibilities:** - Manage office supplies stock, place orders, and conduct periodical stock verification. Ensure day-to-day housekeeping activities are carried out effectively. - Arrange travel and accommodations for staff as required. - Schedule in-house and external events and book meeting rooms and auditoriums when needed. Arrange vehicles for transportation as per requirements. - Coordinate for building maintenance, including general repairs, civil, electrical, and construction work. This may involve tasks such as heating and air conditioning maintenance, painting, etc. - Conduct monthly visits to branch locations to address issues and enhance operational systems. - Organize a filing system for important and confidential company documents. - Handle annual maintenance contracts for vehicles, ACs, CCTV, medical equipment, and other items. Dispose of old vehicles and equipment as necessary and renew staff insurance policies annually. - Calculate TA/DA and overtime for staff members as per company policy. - Arrange staff meetings, address grievances, and document discussions. - Oversee fixed assets management, archival processes, and record-keeping. - Supervise regular maintenance and repairs of two-wheelers and four-wheeler vehicles. - Conduct product research, source new suppliers and vendors, and negotiate contracts and deals for materials, goods, products, and services. - Maintain records of all orders, advances, and received invoices. - Build professional relationships with clients, vendors, and suppliers. - Manage import and export procedures effectively. - Attend to any litigations related to purchases. - Receive purchase requests, conduct market surveys for item quotes, obtain necessary approvals, compare quotes, and place purchase orders accordingly. - Monitor the purchase of fixed assets and supervise all purchase procedures for General Admin and other departments. - Maintain a comprehensive database of all vendors for efficient procurement processes. **Qualification Required:** - Bachelor's degree in business, logistics, or a related field. - Previous experience in a similar position. - Proficiency in relevant management software programs. - Excellent written and verbal communication skills. - Strong negotiation abilities. - Exceptional organizational and planning skills. - Ability to make decisions in high-stress environments. - Good networking and time management abilities.,