Kindly share your resume to "admin@kemhrcpune.org" Purchase and Administration Officer Experience: 10 to 15 years (Experience with Trust/Society/NGO a plus) Location: Pune (Local candidates preferred) Salary: Commensurate with experience JOB REQUIREMENTS – We are searching for a well-organized Purchase and Administrative officer to join our growing team with the following qualifications/skills: - Bachelor’s degree in business, logistics, or a related field may be required. Previous experience in a similar position. Proficiency in the relevant management software programs. Superb written and verbal communication and negotiation skills. Great organizational and planning skills. The ability to identify market trends and make decisions in a high-stress environment. The ability to follow project specifications. Excellent networking and time management skills. You will carry out all tasks allocated by the Director Research as follows: - Administration (1) Manage office supplies stock and place orders, periodical stock verification day to day housekeeping. (2) Arrange travel and accommodations. (3) Schedule in-house and external events (4) Book meeting rooms and auditorium as required, booking and arranging of vehicles as per requirements. (5) Coordinating for building and maintenance issues for general repair, civil, electric and construction work (like heating and air conditioning, painting, etc.) (6) Monthly visits to the branch locations to resolve issues and improve systems. (7) Organize a filing system for important and confidential company documents. (8) Annual maintenance Contract of Vehicles, ACs, CCTV, Medical and other equipment etc (9) Disposal/selling of old vehicles & Equipment’s and renewal of staff insurance GPA & Mediclaim every year. Disposal of Scrap at regular intervals. (10)TA/DA and overtime calculation in respect of staff to be done. (11)Arranging staff Meetings and resolving grievances and minuting the discussion. (12)To oversee Fixed Assets Management/Archival/Record Keeping. (13)Regular maintenance& repair of two wheelers and four-wheeler vehicles are supervised. Purchases (1) Conducting product research and sourcing new suppliers and vendors. (2) Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals. (3) Updating and maintaining records of all orders, Advances and received invoices. (4) Establishing professional relationships with clients as well as vendors and suppliers. (5) Import and Exports procedures to be managed (6) Attend any litigations related to purchases (7) To receive the purchase request, market survey to be done for the quotes of the item, get proper approvals, comparison of the best quote, placing and executing the purchase order. (8) Monitoring purchase of fixed assets (9) Overall supervision of all purchase procedures for General Admin and other departments. (10)To Maintain a good data base of all vendors.
As a Purchase and Administration Officer at our organization, you will play a crucial role in managing various administrative and procurement tasks. Your key responsibilities will include: **Role Overview:** You will be responsible for overseeing the purchase and administrative functions of the organization. Your role will involve coordinating with different departments and external vendors to ensure smooth operations. **Key Responsibilities:** - Manage office supplies stock, place orders, and conduct periodical stock verification. Ensure day-to-day housekeeping activities are carried out effectively. - Arrange travel and accommodations for staff as required. - Schedule in-house and external events and book meeting rooms and auditoriums when needed. Arrange vehicles for transportation as per requirements. - Coordinate for building maintenance, including general repairs, civil, electrical, and construction work. This may involve tasks such as heating and air conditioning maintenance, painting, etc. - Conduct monthly visits to branch locations to address issues and enhance operational systems. - Organize a filing system for important and confidential company documents. - Handle annual maintenance contracts for vehicles, ACs, CCTV, medical equipment, and other items. Dispose of old vehicles and equipment as necessary and renew staff insurance policies annually. - Calculate TA/DA and overtime for staff members as per company policy. - Arrange staff meetings, address grievances, and document discussions. - Oversee fixed assets management, archival processes, and record-keeping. - Supervise regular maintenance and repairs of two-wheelers and four-wheeler vehicles. - Conduct product research, source new suppliers and vendors, and negotiate contracts and deals for materials, goods, products, and services. - Maintain records of all orders, advances, and received invoices. - Build professional relationships with clients, vendors, and suppliers. - Manage import and export procedures effectively. - Attend to any litigations related to purchases. - Receive purchase requests, conduct market surveys for item quotes, obtain necessary approvals, compare quotes, and place purchase orders accordingly. - Monitor the purchase of fixed assets and supervise all purchase procedures for General Admin and other departments. - Maintain a comprehensive database of all vendors for efficient procurement processes. **Qualification Required:** - Bachelor's degree in business, logistics, or a related field. - Previous experience in a similar position. - Proficiency in relevant management software programs. - Excellent written and verbal communication skills. - Strong negotiation abilities. - Exceptional organizational and planning skills. - Ability to make decisions in high-stress environments. - Good networking and time management abilities.,