Proposal Specialist

Job Description

Job Title: Proposal Writer Job Summary: We are seeking a detail-oriented and persuasive Proposal Writer to join our team. The ideal candidate will be responsible for developing, writing, and coordinating high-quality proposals and RFP responses that clearly articulate the organization’s value proposition. You will collaborate with cross-functional teams, including sales, technical, and operations, to gather necessary information and ensure timely submission of compelling proposals. Key Responsibilities: Analyze RFPs/RFIs and understand proposal requirements, deadlines, and deliverables. Research, write, and edit proposal content in alignment with company branding and client needs. Collaborate with subject matter experts (SMEs) to obtain accurate and up-to-date information. Create persuasive executive summaries, capability statements, and solution narratives. Maintain proposal templates, reusable content libraries, and standard responses. Coordinate internal review and approval processes prior to submission. Ensure compliance with client instructions and format requirements. Track submission timelines and manage multiple concurrent proposals. Qualifications: Bachelor’s degree in English, Communications, Business, Marketing, or a related field. 2–5 years of experience in proposal writing, preferably in a B2B or government contracting environment. Strong writing, editing, and proofreading skills with attention to detail. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); experience with proposal software (e.g., RFPIO, Loopio, Qvidian) is a plus. Excellent organizational and project management skills. Ability to work independently under tight deadlines while managing multiple priorities. Preferred Qualifications: Knowledge of government procurement processes (e.g., FAR, DFAR). APMP certification is a plus. Experience with graphic design or layout tools (Adobe InDesign, Canva) is an advantage. Show more Show less