Project Management Trainee

Job brief

Project Management Trainee

Key Responsibilities:

• Assist in drafting, editing, and formatting project proposals, grant applications, and concept notes.
• Collaborate with internal teams to gather technical inputs, timelines, and budget estimates for proposals.
• Support the preparation of detailed project budgets, ensuring alignment with donor requirements and organizational policies.
• Maintain accurate and organized documentation for proposals, project plans, and communications.
• Track proposal submission deadlines and ensure timely completion of all deliverables.
• Conduct background research to support proposal development, including data collection and stakeholder analysis.
• Participate in project planning meetings and document minutes, action items, and follow-ups.
• Assist in monitoring project progress and preparing status reports and presentations.
• Ensure compliance with donor guidelines, internal standards, and documentation protocols.

Skills

Project Management Skills:

• Basic understanding of project management methodologies
• Familiarity with budgeting and expense tracking.
• Ability to assist in scheduling, and tracking project activities.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Communication & Collaboration:

• Excellent verbal and written communication skills.
• Strong presentation, editing and documentation skills with attention to detail abilities.
• Ability to work effectively in cross-functional teams.

Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint); experience with project management tools is a plus.
• Basic understanding of data analysis and reporting tools.

Preferred Skills:

• Prior internship or experience in proposal writing, budgeting, or project coordination.
• Knowledge of donor agencies and funding mechanisms (e.g., CSR, government grants, international NGOs).

  Role & responsibilities