Project Executive

Profile: Project Executive

Role: Project Management / Exhibitor Liaison (Hybrid)

Department: Project Management

Reports To: Project Director

Job Purpose:

Role Profile:

• Liaise with agencies and exhibitors to clarify project requirements, finalize stand design details, and confirm extra orders.
• Verify detailed designs for structural integrity with design and production team and align them with production feasibility.
• Shortlist, brief and coordinate all exhibitor requirements with the design, production and operations team ensuring practical, feasible solutions and ensure timely and cost-effective project delivery.
• Maintain organized records of all communications with clients, exhibitors, and production partners.
• Route all critical correspondences through the appropriate channels before external communication.
• Oversee and control all stages of project delivery, ensuring compliance with agency requirements and client expectations.
• Monitor issuance and signature of NDA, work orders, quotations, billing, and receivables in coordination with the finance team.
• Supervise quality and quantities in the workshop, delivery during build-up, and ensure client satisfaction throughout exhibition days.
• Schedule and attend meetings with exhibitors and organizers as required.
• Maintain strict confidentiality regarding projects, clients, and local partners.

Requirements

• Bachelor's degree in Architecture, Interior design or similar fields related to structural design and construction.
• Excellent written and spoken English. Communication with clients and third parties to be handled with tact and confidence.
• Impeccable time management, record keeping & documentation.