Project Coordinator

Job Description

Vendor & Supply Chain Coordination •Coordinate with vendors for timely delivery of equipment, materials, and documentation. •Organize and track vendor inspection schedules and FAT (Factory Acceptance Test). •Follow up on technical queries and resolve vendor concerns with the engineering team. Site Coordination •Act as a communication bridge between project office and site engineers. •Monitor progress at site and escalate delays or bottlenecks. •Organize and track the movement of erection teams and support services. Project Logistics •Plan and coordinate dispatch schedules with logistics partners. •Ensure documentation (invoices, packing list, e-way bills) is ready for all dispatches. •Track delivery and material arrival at site and report discrepancies if any. Inspection & Quality Control •Participate in in-process and final product inspections before dispatch. •Ensure third-party or customer inspections are scheduled and completed. •Maintain inspection checklists and quality records. Documentation & Reporting •Maintain project trackers, Gantt charts, dispatch records, and MOMs (minutes of meetings). •Prepare and circulate daily/weekly project status reports to internal and client teams. •Maintain documentation for project handover including inspection, erection, and commissioning reports. Site Visit •Conduct periodic visits to vendor works and project sites for supervision and progress tracking. •Generate visit reports with photographic documentation and observations. •Coordinate with HSE officer to ensure site safety practices are followed. Key Skills Required: 1 Strong communication and interpersonal skills 2 Planning, scheduling, and follow-up abilities 3 Basic understanding of mechanical/electrical equipment and drawings 4 Proficiency in MS Office, especially Excel and MS Project or equivalent 5 Problem-solving mindset and ownership approach 6 Willingness to travel to vendor and site locations as needed