Procurement Expert

Procurement and Contract Management

i. Assist in preparation of detailed terms of reference /scope of work other than routine works for procurement of goods, services and works. To suggest periodically corrective measures so that system is pruned & free from redundancy.

ii. To assist Preparing standard / Nonstandard bidding documents for procurement of Goods, services and works such as EoI, RFQ, RFP for works as directed by the Authority.

iii. Assist the Authority in the improvement / development and implementation of an online procurement system for efficient and transparent procurement. Suggest SMPK for transforming existing tendering process in ERP Eco system

iv. Forward the bidding documents to the concerned Departments in the Authority and obtain comments/observations on the documents.

Assist in incorporation of all suggestions/comments/reviews by the concerned departments in the bidding documents and assist the Authority in finalizing the bidding documents.

vi. Assist in conduct of pre-bid/pre proposal meetings, Prepare minutes of pre-bid meeting / minutes of pre-bid conference, Prepare the replies to the pre-bid/pre proposal queries, amendments/addendums/corrigendum to the Bid documents ,assistance in seeking the approval for amendments/addendum/clarifications from competent authority, publishing the clarifications, addendums/corrigendum, follow up with the potential bidders on critical issues and providing continuous feed back to the authorities concerned, for appropriate action if any, post pre bid issues/clarifications etc.

vii. Assist in preparation & Review of Technical Evaluation Report /Bid Evaluation Report/ Combined Technical and Financial Evaluation Report/ Contract document/ Minutes of Negotiation/ Minutes of the Procurement Committee meeting, considering applicable policies, procedures, guidelines/ best practices including review of Bids validity period.

Assist in preparation of Letter of Award & Contract agreement in accordance with relevant clauses of RFP/Bid Document & refund of bid security to unsuccessful bidders.

xi. Assist in Maintenance of a proper filing system for all the relevant procurement related documents and record regularly all the procurement related works accomplished for continuity planning, maintain individual contract files including compilation of all procurement documents.

Maintain a computerized as well as physical filing system to include all contract documentation to support procurement process, contract administration documents, payment requests, contract closure and evaluation.

xii. Assist in overall administration of the contracts including, payment processing, contract closure, and maintenance of all contract files;

xiii. Assist in vendor relationship management.

xiv. Provide advice on bidder/ vendor complaint/disputes

xv. Execute any other work related to procurement and contract management as directed by the Authority

xiv. The Consultant shall make available the Key Personnel to attend and

participate in meetings, conferences and discussions with the Authority from

time to time.