Procurement Expeditor

Title: Procurement Expeditor

JOB RESPONSIBILITIES / FUNCTIONAL DUTIES:

The Procurement Expeditor performs the following job duties:

·        Perform expediting activities with local and foreign vendors according to the company's procedure, code of ethics, local content and QHSE policy.

·        Ensure quality of material is aligned with company or standard technical specifications, along with supporting document/drawing approval, manufacturer certificate and other relevant certificates required as per ROK legislation.

·        Co-ordinate with teams at different project locations and plan expediting activities according to site requirements.

·        Upon issue of Purchase Order, the expeditor in Procurement Department follows up the

manufacturing/production of the material with the Vendor and planning about the delivery dates on  weekly basis. 

·        If the material delivery is agreed to be ex-works than the expeditor in coordination with logistic manager, arrange the transportation means for delivery of materials to site. 

·        Expeditor will check the status of the order from the date of the issue up to the final delivery at site.

·        Expeditor provides the flow of technical information to facilitate completion of engineering and shipment of equipment and material to the several field locations and active lay-down areas or warehousing sites at the required time and in the proper sequence.

·        The need for control through Expediting is determined by the importance and criticality of the consignment, as well as the habitual behaviour of the supplier to which the order has been sent

·        Ensure complete and timely delivery of the item as per agreement in purchase order.

·        Coordinate with accounting team for closure of commercial documents, including final payment to vendors, close prepayment by providing accounting documents (DN, ACT of ACCEPTANCE, ESF) in time

·        Ensure all relevant documents (DATASHEETS / DRAWINGS / Performa invoice / Packing list / Delivery note / CERTIFICATES) is stored in correct order in shared procurement folder. Documents to be well recorded and referred for effortless handover activities.

·        Participate in inspection activities along with Warehouse and Quality team for incoming high value materials (PO value more than 10,000USD)

·        Procurement Expeditor must close NCR/OSD within 7 days. if this deadline is exceeded, Procurement Expeditor shall have strong justification.

·        Monitor and regularly update and support Expeditor in tracing recent status of Purchase order and ensure updates are recorded in procurement database report.

·        Maintain positive work environment and develop work productivity on regular basis.

·        Utilize his/her skills to further enhance procurement activities.

·        Follow the established internal labor schedule and observe labor discipline.

·        Observe the requirements of the rules for labor protection, fire safety.

·        Perform all other related job functions as required.

COMPETENCIES

·        Bachelor’s degree in Supply Chain / Contract management / Engineering Degree in Respective Discipline or a closely related field and have at least 5 years of experience in procurement management / Supply chain in oil and gas industry.

·        A person with at least 10-15 years of work experience in the specialty is appointed as a Procurement Expeditor.

·        Able to work to deadlines, provide data analysis, and report outcomes, work under pressure, have outstanding organizational skills, communications skills.

·        English (upper-intermediate)

·        Microsoft office

·        Ability to read and interpret contracts.

·        Capable to build Strong relationship with both Clients & Suppliers.

·        Self-tasking and an ability to work with minimal supervision