Procurement Engineer - Mechanical Packages

Responsibilities

The Procurement Engineer performs the following job duties:

·        Perform procurement activities with local and foreign vendors according to the company's procedure, code of ethics, local content and QHSE policy.

·        Manage procurement activities for mechanical equipment and package items (e.g., Raw gas Compressors, Dehydration, Gas Sweetening, Chiller, Air Coolers, Pumps, Heat Exchangers, Vessels, Tanks, OH cranes, Chemical Injection Skids etc.).

·        Request commercial offers, reconcile the requirements from material request (MR) with the supplier’s proposal.

·        Coordinate with technical department and in case of any deviation or inconsistency from material request (MR) align technical resolution.

·        Evaluate commercial offer, make negotiation and agreement with vendor for best commercial and delivery terms.

·        Prepare procurement status reports and resolve any delivery bottlenecks.

·        Ensure quality of material is aligned with company or standard technical specifications, along with supporting document/drawing approval, manufacturer certificate and other relevant certificates required as per ROK legislation.

·        Prepare Commercial Bid Evaluation (CBE) and align Technical Bid Evaluation (TBE) with technical team or request originator.

·        Align approval from management for CBE/TBE before to issue Purchase Order (PO)

·        Procurement Engineer must obtain written approval from all relevant Department/End user/Originator.

·        Prepare all documents from Vendor to issue Purchase Order (PO)

·        Issue Purchase order (PO) for materials and for services related to materials in JDE system.

·        The deadline for the execution of the purchase request should not exceed 14 calendar days, if this deadline is exceeded, Procurement Engineer is obliged to immediately inform the Procurement manager in writing about the reasons for the delay in the execution of the order.

·        Issue Frame contract, sign purchase agreement with Vendors according to company’s policy.

·        Strong Contracts management skill for understanding and resolution of various terms and conditions with sound written skill for letter and communication management.

·        Co-ordinate with teams at different project locations and plan procurement activities as per project need.

·        To make control on the closure of purchase orders (PO).

·        Ensure complete and timely delivery of the item as per agreement in purchase order.

·        Coordinate with accounting team for closure of commercial documents, including final payment to vendors, close prepayment by providing accounting documents (DN, ACT of ACCEPTANCE, ESF) in time

·        Maintaining and archiving purchase orders, contracts, cost status, supplier’s qualification records, in software and hardware database.

·        Ensure all relevant documents (MRF / OFFER / BID / DATASHEETS / DRAWINGS / PFI / PO / PL / DN / CERTIFICATES) is stored in correct order in shared procurement folder. Documents to be well recorded and referred for effortless handover activities.

·        Able to participate in inspection activities along with Warehouse and Quality team for incoming high value materials (PO value more than 10,000 USD)

·        Procurement Engineer shall inform Company warehouse in advance by sending PO (without prices) about delivery of materials to proper arrange of unloading and storing. All materials shall have all relevant certificate during delivery to warehouse.

·        Procurement Engineer must close NCR/OSD within 7-15 days. if this deadline is exceeded, Procurement Engineer shall have strong justification.

·        Procurement Engineer must update “Local Content” database for each of his/her purchase order.

·        Monitor, regularly update and support Expediting activities in tracing recent status of Purchase order and ensure updates are recorded in procurement database report.

·        Participate in Vendor qualification and assessment.

·        Follow the established internal wokring schedule and observe discipline.

·        Perform all other related job functions as required.

Competencies :

8+ years

10+ years

·        Able to work to deadlines, provide data analysis, and report outcomes, work under pressure, have outstanding organizational skills, communications skills.

·        English (upper-intermediate) , Kazakh or Russian can be a plus

·        Good at Microsoft office

·        Utilize his/her skills to further enhance procurement activities.

·        Maintain positive work environment and develop work productivity on regular basis.

·        Ability to prepare, read and interpret contracts.

·        Capable to build Strong relationship with Team, Clients & Suppliers.

·        Self-tasking and able to work with minimal supervision