Job
Description
Job description Job Title: Personal Secretary to DIRECTORS Location: HO, Banjara Hills, Reports To: Director Job Summary: The Personal Secretary to the DIRECTORS shall provide high-level administrative support, ensuring seamless coordination of the DIRECTORSs daily activities. The role demands discretion, efficiency, and strong organizational skills to manage confidential matters, schedules, and communications effectively. Key Responsibilities: Administrative Support: Manage the DIRECTORSs calendar , schedule meetings, and coordinate appointments. Handle confidential correspondence , emails, and phone calls professionally. Prepare reports, presentations, and official documents as required. Meeting Coordination: Arrange board meetings, executive discussions, and client interactions . Draft minutes of meetings and follow up on action items. Ensure all necessary documents are prepared in advance. Travel, VISA & Logistics Management: Organize domestic and international travel , including visas, tickets, and accommodations. Maintain detailed itineraries and ensure smooth travel arrangements. Financial Management: Oversee monthly bill payments (utilities, subscriptions, rental agreements, etc.). Manage credit card payments, ensuring timely settlements and tracking expenses. Office & Personal Assistance: Maintain strict confidentiality in handling sensitive information. Assist in personal tasks such as event planning, household coordination, and financial documentation (if required). Maintain director calendar/ scheduling. Compliance & Documentation: Ensure adherence to company policies and protocols . Maintain records, contracts, and legal documents securely. Liaise with internal departments for follow-ups, approvals and compliance matters. Required Qualifications & Skills: Education: Any graduate Experience: 5+ years in a similar role within a structured corporate environment. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) . Soft Skills: Strong communication & interpersonal skills. Excellent organizational and time-management abilities. Discretion and ability to handle confidential matters professionally. Attention to detail and proactive problem-solving skills. Preferred Attributes: Experience working in a hierarchical, traditional corporate setup . Ability to multitask and prioritize effectively. Familiarity with corporate etiquette and formal communication . Preferred candidate profile: Male/ Female can apply
