Personal Secretary

Job Description: Personal Secretary to Managing Director (MD) (Male only) Position : Personal Secretary Department : Admin Reports To :Managing Director (MD) Location :Chennai Position Overview The Personal Secretary to the Managing Director (MD) will provide high-level administrative and organizational support, ensuring the MD’s day-to-day activities are managed efficiently. The role requires exceptional multitasking, discretion, and professionalism to handle sensitive information and a dynamic schedule. Key Responsibilities 1. Administrative Support Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings and events. Handle correspondence, emails, and phone calls on behalf of the MD. 2. Coordination and Liaison Act as the first point of contact for internal and external stakeholders. Coordinate with department heads, team members, and external parties as needed. Follow up on action items and deadlines assigned by the MD. 3. Meeting Management Organize and attend meetings, take detailed minutes, and distribute them promptly. Ensure the MD is well-prepared for all meetings by providing relevant materials and briefings. 4. Travel and Event Planning Plan and coordinate domestic and international travel, including itineraries, bookings, and logistics. Assist in organizing company events, conferences, or engagements as required. 5. Confidentiality and Discretion Maintain strict confidentiality in handling sensitive and personal information. Act as a trusted advisor to the MD in managing professional and personal priorities. 6. Office Management Manage the MD’s office, ensuring it is well-organized and equipped. Handle ad hoc tasks and special projects as assigned by the MD. Qualifications and Skills 1. Education: Bachelor’s degree in Business Administration, Communications, or a related field. 2. Experience: 3+ years of experience as a Personal Assistant, Executive Secretary, or similar role. Experience working with senior executives is preferred. 3. Skills: Exceptional organizational and time-management skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Ability to multitask and prioritize in a fast-paced environment. Discretion and professionalism in handling confidential matters. Attributes: Highly proactive and detail-oriented. Strong interpersonal and networking skills. Adaptable and able to work under pressure. Work Environment Full-time position, based in the MD’s office or hospital headquarters. Flexibility to work extended hours or weekends as required. Travel Collaborating with the MD during frequent travel for Business purposes. __________________________________________________________ Additional Information : Location :Chennai Compensation: 3.6 to 4.2 LPA Employment Type : Full-time. Contact Number: 9940128573 Job Type: Full-time Pay: ₹30,000.00 - ₹35,000.00 per month Benefits: Health insurance Life insurance Paid sick time Provident Fund Schedule: Day shift Language: English (Preferred) Work Location: In person