Personal Secretary

We are seeking a highly professional, business-minded Personal Secretary to support a Founder/MDin a dynamic corporate environment. The ideal candidate will have a degree from a reputed institution, excellent communication skills, high discretion, and the ability to manage complex administrative, organizational, and business-oriented tasks.

1. Executive Support

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Screen calls, emails, and correspondence; prioritize and draft responses.
• Prepare and manage documents, reports, presentations, and briefing materials for meetings.
• Take meeting minutes, follow up on action items, and ensure execution.

1. Travel & Logistics

• Plan, coordinate, and arrange domestic and international travel (flights, accommodation, visas, ground transport).
• Prepare travel itineraries and related documentation.
• Handle expense reports, reimbursements, and maintain travel-related records.

1. Office Administration

• Maintain organized filing systems (physical and digital).
• Manage office supplies and ensure smooth functioning of the executive’s office.
• Coordinate with other departments (HR, Finance, Legal) for internal processes, documentation, and approvals.

1. Business Liaison & Communication

• Liaise with internal stakeholders (senior leadership, board members) and external parties (clients, vendors) confidently and professionally.
• Draft business correspondence, emails, memos, and other communications on behalf of the executive.
• Act as a trusted point of contact, representing the executive’s office positively.

1. Strategic & Project Support

• Assist the executive on special business initiatives and strategic projects.
• Conduct research, compile data, and prepare analyses or reports as required.
• Support event planning (e.g., board meetings, off-sites, corporate events).

1. Confidentiality & Discretion

• Handle highly sensitive and confidential information with utmost integrity.
• Maintain discretion in all dealings and ensure that confidentiality is preserved.

• Education:

  Bachelor’s degree in Business Administration, Commerce, Management, or a related field from a reputed university.

• Experience:

  Minimum of 3–5 years of experience as a personal assistant, executive assistant, or secretary in a corporate setting. (Adjust based on your needs.)

• Communication:

  Exceptional written and verbal communication skills in English (and any other relevant language).

• Professionalism:

  Corporate-level confidence, strong business acumen, and a polished executive presence.

• Organizational Skills:

  Excellent time-management, multitasking, and prioritization abilities.

• Technical Proficiency:

  Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and comfortable working with modern office tools.

• Interpersonal Skills:

  Ability to build relationships across all levels of the organization and with external stakeholders.

• Discretion:

  High degree of integrity, trustworthiness, and ability to work with confidential information.

• Proactivity:

  A self-starter with the ability to anticipate needs, take initiative, and work independently.

• Business Mindset:

  Understanding of business processes, the ability to think strategically, and support decision-making.

• Problem-solving and analytical thinking
• Attention to detail and accuracy
• Adaptability and flexibility to changing priorities
• Strong networking and stakeholder management skills
• Ability to work under pressure and meet tight deadlines

• Based at [Company Headquarters / Office Location]
• Willingness to travel occasionally (if required)
• May need to work beyond standard hours depending on executive’s schedule

• Reports directly to: Founder/ MD
• Works closely with: Senior Leadership Team, Board Members, Administrative Team, External Vendors

For Apply : 7358038425 or hr@kpnpromoters.in