Personal Secretary - CHRO

Job Title:

Job Summary:

The Personal Secretary to the CHRO provides high-level administrative and secretarial support, ensuring efficient operation of the CHROs office. This role requires strong organizational, communication, and interpersonal skills, and involves handling confidential information with utmost discretion.

Key Responsibilities:

Administrative Support:

• Manage and maintain the CHROs calendar, appointments, and travel arrangements.
  
• Schedule meetings, conferences, and HR leadership engagements.
  
• Prepare agendas, take minutes, and follow up on action items.
  

Communication & Coordination:

• Handle incoming emails, calls, and correspondence on behalf of the CHRO.
  
• Liaise with internal departments and external stakeholders as required.
  
• Draft letters, reports, memos, and presentations.
  

Document Management:

• Maintain and organize confidential files, documents, and reports.
  
• Assist in preparing HR reports, presentations, and policy documentation.
  

Project Support:

• Assist in coordinating HR projects, events, and initiatives.
  
• Follow up on key deliverables and deadlines within the HR team.
  

Travel & Logistics:

• Organize domestic and international travel, accommodation, and itineraries.
  
• Process travel reimbursements and expense reports.
  

Other Duties:

• Support the CHRO in day-to-day operations and personal scheduling as needed.
  
• Ensure the office of the CHRO runs smoothly and efficiently.
  

Qualifications & Skills:

• Bachelors degree in Business Administration, HR, or a related field preferred.
  
• 5+ years of experience in an executive or personal assistant role.
  
• Strong written and verbal communication skills.
  
• High level of discretion, integrity, and professionalism.
  
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Strong organizational and time-management abilities.
  
• Ability to multitask and prioritize effectively.
  

Preferred Attributes:

Experience working with senior leadership or C-suite executives.

Interested candidates can share your to careers@vummidi.com / 9600174468