Personal Assistant to Managing Director

Job Title

Personal Assistant to Director – Event Management

Company

WedField Events

Location

Green Park Delhi NCR (or as applicable)

Job Type

Full-time

Job Summary

WedField Events is looking for a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Event Management Director. The ideal candidate will manage schedules, coordinate internal and external communications, assist in event planning activities, and ensure smooth day-to-day operations for the Director.

Key ResponsibilitiesExecutive Support

• Manage the Director’s daily schedule, meetings, appointments, and reminders
• Act as a point of contact between the Director and clients, vendors, and internal teams
• Draft, review, and manage emails, reports, presentations, and official correspondence
• Maintain confidentiality of all company and client-related information

Event Management Assistance

• Assist in planning, coordinating, and executing weddings, corporate events, and social events
• Coordinate with vendors, venues, artists, and logistics teams
• Track event timelines, checklists, and budgets under the Director’s guidance
• Attend events when required and provide on-ground coordination support

Administrative & Operations

• Maintain files, contracts, proposals, and event documentation
• Follow up on pending tasks, approvals, and payments
• Prepare MOMs (Minutes of Meetings) and daily/weekly work reports
• Support HR coordination, team scheduling, and internal communication

Coordination & Communication

• Ensure smooth coordination between creative, operations, marketing, and finance teams
• Handle phone calls, inquiries, and client follow-ups professionally
• Coordinate travel arrangements, site visits, and event rehearsals

Required Skills & Qualifications

• Bachelor’s degree in Event Management, Business Administration, or related field
• 1–3 years of experience as a Personal Assistant or Executive Assistant (event industry preferred)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office, Google Workspace, CRM tools, and WhatsApp Business
• Ability to handle pressure, tight deadlines, and multiple projects

Personal Attributes

• Proactive, dependable, and solution-oriented
• Professional attitude with a positive personality
• Strong follow-up and coordination skills
• Willingness to work flexible hours, including events and weekends

Why Join WedField Events?

• Opportunity to work closely with senior leadership
• Exposure to high-profile events and premium clients
• Fast-paced learning environment in the event & wedding industry
• Career growth opportunities within WedField Group

Job Type: Full-time

Pay: ₹20,000.00 - ₹300,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Work Location: In person