Personal Assistant

About the Role

Personal Assistant to the CEO

This role offers exposure to leadership-level decision-making, coordination across departments, and a front-row view of how a design-led company runs.

Key Responsibilities

1. Executive Assistance

• Manage the CEO’s calendar, schedule, and travel plans.
• Prepare meeting briefs, follow-up trackers, and summaries.
• Handle daily correspondence, email communication, and documentation.
• Maintain confidentiality and professionalism in all matters.

2. Coordination & Communication

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Ensure timely follow-ups on key tasks and deliverables.
• Coordinate with teams for updates, reviews, and reports.

3. Administration & Documentation

• Maintain well-organized digital and physical filing systems.
• Support in preparing presentations, proposals, and reports.
• Assist in managing meetings, events, and leadership reviews.

4. Operational Support

• Track action items, project timelines, and commitments.
• Assist with vendor or client coordination as required.
• Manage small administrative tasks that help streamline the CEO’s day.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.

• 1–3 years

  of experience as a Personal Assistant / Executive Assistant / Office Coordinator.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office or Google Workspace tools.
• Discretion, reliability, and high attention to detail.

Preferred Skills

• Prior experience in

  design, architecture, or creative firms

  is an advantage.
• Comfortable managing multiple priorities and working independently.
• Good sense of presentation and document formatting.

What We Offer

• Dynamic, design-driven work culture.
• Mentorship and learning directly from senior leadership.
• Career growth opportunities within studio management and operations.