Personal Assistant, NCT

Deutsche Bank

1 - 3 years

3 - 6 Lacs

Mumbai

Posted:3 weeks ago| Platform:

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Skills Required

office equipment personal assistance travel booking calendar management data entry clerical work office assistance purchase order office administration executive support office coordination travel arrangements claims secretarial activities mdt ea

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role Description

You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

Your key responsibilities

Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:
Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events
Compiling and disseminating meeting documents
Handle travel bookings & expense claims
Tracking infrastructure and inventory for new joiners leavers
Assist with opening IT support tickets and follow-ups
Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
Maintain email distribution lists, Staff communications, email broadcasts
Seat planning and floor plan updates in DB systems e.g. dbMOVE

Your skills and experience

Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations
Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex
A self-starter with strong analytical skills
Excellent interpersonal & communication skills, with the ability to create presentations and reports
Strong organisational and planning skills
Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
Knowledge of the banking and financial sectors

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