Personal Assistant

We’re Hiring: Executive Assistant to COO

Location:

Company:

Department:

CTC:

Preferred:

About the Role

We are seeking a proactive and detail-oriented Executive Assistant who will play a critical role in supporting our COO. This position is designed for someone who can manage multiple priorities, ensure timely follow-ups, and handle sensitive information with discretion. In this role, you will be central to keeping our operations smooth and communication clear, contributing directly to our business success.

Key Responsibilities

• Calendar & Scheduling:

  Manage the COO’s calendar, coordinate meetings, and streamline daily priorities

• Travel & Logistics:

  Organize travel arrangements and logistics efficiently

• Meeting Management:

  Prepare meeting agendas and document comprehensive Minutes of Meetings (MoMs)

• Communication:

  Draft, proofread, and send emails, reports, and other key communications

• Stakeholder Coordination:

  Liaise with department heads, clients, and partners on behalf of the COO

• Follow-Up Management:

  Track business updates and action items to ensure timely completion

• Research & Briefing:

  Conduct research and prepare concise briefing notes for leadership

• Project Support:

  Assist with business reviews, strategic initiatives, and special projects

• Documentation:

  Maintain an organized and secure system for confidential records

Who Can Apply

• Education:

  Graduate or Postgraduate qualifications in fields such as BBA, MBA, B.Com, M.Com, B.Sc, M.Sc, B.E./B.Tech, or related disciplines

• Experience:

  1–3 years of work experience, with prior roles in administration, coordination, or executive support seen as an asset

Key Skills

• Communication:

  Excellent written and verbal English

• Technical Proficiency:

  Solid working knowledge of MS Office (Excel, PowerPoint, Word)

• Organizational Ability:

  Strong multitasking, coordination, and follow-up skills

• Professionalism:

  High level of discretion, reliability, and a proactive approach

Why Join Gopani?

This role offers a unique opportunity to work closely with senior leadership in a fast-paced environment. You will gain valuable exposure to strategic decision-making and business operations while growing your career within an energetic organization.

How to Apply

sanskriti.rai@gopani.com