Payroll Specialist

Job Title: Payroll Specialist

Location:

Job Type:

Job Summary:

We are seeking an experienced and detail-oriented Payroll Specialist to manage end-to-end payroll operations for our growing India entity. Based in Bangalore, this role ensures timely and accurate payroll processing, compliance with Indian statutory regulations, and collaboration with HR, Finance, and external vendors. The ideal candidate will have strong knowledge of Indian payroll regulations and experience handling payroll in a fast-paced technology environment. The candidate may also be required to assist in the payroll process for other APAC regions.

Key Responsibilities:

• Process monthly payroll for employees, ensuring compliance with Indian labor laws and company policies.
• Collect and verify variable inputs including attendance, bonuses, reimbursements, LOPs, and shift allowances.
• Manage payroll systems and liaise with HRMS platforms such as Paybooks, Keka, Zoho Payroll, GreytHR etc.
• Ensure timely payments of statutory dues such as PF, ESI, Professional Tax, TDS, Gratuity, and Labour Welfare Fund.
• Handle onboarding sessions for New Hires.
• Handle regular payroll processes including full & final settlements, leave encashments, and gratuity calculations.
• Coordinate with HR and Finance teams on investment declarations, tax planning, and Form 16 issuance.
• Maintain and audit payroll records and employee data with a strong focus on data privacy and accuracy.
• Generate payroll reports for finance reconciliation and statutory returns (Form 24Q, etc.).
• Support internal and statutory audits related to payroll.
• Manage payroll-related reconciliations including salary registers, bank advice, and accounting entries.
• Collaborate with external payroll vendors and consultants, ensuring service-level agreements are met.
• Support internal book closure activities
• Play a key role in general process improvements.
• Assist in documentation and monitoring of internal controls.
• Prepare and maintain accounting process documentation.
• Support other ad hoc analyses and projects, as needed.

Required Qualifications:

• Bachelors degree in commerce, Accounting, HR, or related field. Preferred MBA or Diploma in finance or related work.
• 3–7 years of payroll processing experience, preferably in the IT/software industry.
• Proficient in Indian statutory compliance – PF, ESI, PT, TDS, and Gratuity.
• Advanced Excel skills and experience with payroll software (e.g., Paybooks, GreytHR, Keka, Zoho Payroll).

Preferred Skills:

• Strong analytical skills with high attention to detail and ability to multi-task effectively.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with integrity.
• Experience in handling payroll for 100+ employees in a tech/startup environment.
• Knowledge of state-specific labor law variations (especially Karnataka).
• Familiarity with equity compensation processing.
• Proactive approach and the ability to learn quickly in a fast-paced environment
• A strong work ethic and exceptional organization skills
• Proven ability to perform under deadlines
• Dependable and willingness to work with our cross-border teams beyond local business hours, whenever required