Payroll & Bookkeeping Specialist

Job Title: Payroll & Bookkeeping Specialist

Job Overview

Payroll & Bookkeeping Specialist

Key Responsibilities

Payroll Management

• Run end-to-end payroll processing on a weekly/biweekly/monthly basis.
• Collect, verify, and process employee timesheets, attendance, and salary data.
• Ensure accurate calculations of wages, overtime, deductions, reimbursements, incentives, and bonuses.
• Maintain payroll records and employee master data (new hires, terminations, salary changes).
• Generate and distribute payslips on time.
• Ensure compliance with statutory requirements (PF, ESIC, PT, TDS, etc. — or US payroll taxes if applicable).
• Handle payroll queries and resolve discrepancies promptly.
• Coordinate with HR and Finance to ensure alignment on compensation and employee records.

Bookkeeping & Accounting

• Record daily financial transactions accurately in the accounting system.
• Maintain general ledger, accounts payable, accounts receivable, and journal entries.
• Reconcile bank statements, credit cards, vendor accounts, and employee expenses.
• Prepare basic financial reports, including P&L, balance sheets, and cash flow statements (as required).
• Assist with month-end and year-end closing activities.
• Track invoices, payments, receivables, and vendor ledgers.
• Support audits and ensure documentation accuracy.

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, Commerce, or related field.

• 1–3+ years of experience in payroll processing and bookkeeping

  (or more depending on your requirement).
• Strong knowledge of payroll platforms (e.g., ADP, QuickBooks Payroll, Gusto, GreytHR, Zoho Payroll, etc.).
• Experience with accounting software (QuickBooks, Zoho Books, Tally, Xero, or similar).
• Strong understanding of accounting principles.
• High level of accuracy, attention to detail, and confidentiality.
• Good communication and problem-solving skills.
• Ability to work independently and meet payroll deadlines.

Preferred Experience (Optional)

• Experience managing US payroll (if hiring for US clients).
• Knowledge of GST/TDS filings (India) or US tax compliance.
• Experience working in staffing, outsourcing, or service-based companies.