PA to Director

As an Executive Assistant in this role, you will be responsible for: - Managing the Director's daily schedule, travel arrangements, international meetings, and correspondence. - Serving as the primary point of contact for all communications to and from the Office of International Affairs and Marketing. - Preparing drafts, presentations, minutes, and follow-up notes for strategic discussions and partnership meetings. - Ensuring seamless coordination between the Director and domestic/international departments, embassies, travel facilitators, and partner institutions while maintaining confidentiality and handling sensitive information with utmost discretion. You will also be expected to: - Assist in establishing and maintaining relationships with foreign hospitals, healthcare agencies, insurance facilitators, and embassies. - Support the development and execution of Memorandums of Understanding (MoUs), tie-ups, and referral programs with international institutions. - Coordinate logistics and documentation for visiting foreign delegations, patient groups, and medical tourism facilitators. - Monitor correspondence and follow-ups on overseas leads, queries, and patient cases. Moreover, you will play a key role in: - Assisting in the creation, review, and tracking of marketing campaigns targeting international audiences. - Supporting in collating reports, analytics, and insights on patient inflow, country-wise engagement, and referral patterns. - Coordinating with digital marketing, PR, and communication teams to align messaging with Heritage's global brand image. - Preparing marketing decks, brochures, and briefing notes for international presentations and conferences. In addition to the above responsibilities, you will need to: - Liaise with departments such as Administration, Coordination, Billing, and Marketing to ensure smooth coordination for international patient services. - Support the implementation of initiatives launched by the Director's office for global outreach and patient connect. Qualifications and Experience required for this role include: - Graduate/Postgraduate in any discipline; preference for candidates with qualifications in Healthcare Management, International Business, Marketing, or Communication. - 3-6 years of experience as an Executive Assistant, Coordinator, or Strategic Support professional, preferably in a hospital, healthcare consultancy, or international marketing environment. - Exposure to medical tourism, global healthcare collaborations, or patient facilitation services will be an added advantage. - Strong proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM or hospital MIS tools. - Excellent command over English (written and spoken); knowledge of an additional foreign language (Arabic, French, etc.) will be a plus. Key Competencies required for this role are: - Exceptional organizational and multitasking abilities. - Professional demeanor with cross-cultural communication skills. - Analytical mindset with data interpretation ability. - Strategic follow-through and initiative-driven execution. - Discretion, dependability, and high sense of ownership. - Ability to thrive in a dynamic, fast-paced healthcare environment. Please note that this is a full-time position that requires in-person work.,