Operations & Executive Assistant

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Job Type:

Experience:

Operations & Executive Assistant

This is more than an assistant role—it’s a career launchpad. The right person can grow into operations, finance, or management leadership within 3–4 years.

Purchasing & Logistics

• Prepare purchase orders for local deliveries and container shipments.
• Coordinate with vendors and logistics partners to ensure timely fulfilment.

Finance & Administration

• Track and manage payment schedules.
• Maintain and follow up on credit notes.
• Assist with Xero reconciliation and data preparation for tax filings (training provided).

Reporting & Analytics

• Generate accurate, brand-wise sales and performance reports from the Shopify backend.

HR & Payroll Support

• Assist in payroll processing and maintain staff data and records.

General Operations Support

• Handle ad-hoc administrative tasks to keep daily operations seamless.

• 1–5 years’ experience as an Executive/Personal Assistant, Operations Coordinator, or Administrative Officer.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Excel/Google Sheets (must-have).
• Familiarity with Xero or similar accounting tools (training provided).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritise, and work independently.

• Proactive, eager to learn, and solution-oriented.
• Discreet and trustworthy with sensitive information.
• Team player with leadership potential.

WHACK Sports is Australia’s fastest-growing specialist cricket/sports retailer, with flagship stores in Brisbane, Gold Coast and Melbourne, plus a thriving e-commerce presence. Our 30–40 person team delivers world-class expertise and innovative retail experiences to players from first-time juniors to elite professionals.

Our culture is entrepreneurial, fast-moving, and growth-driven—ideal for people ready to take ownership and make an impact.

• Career Growth:

  Clear path to senior operational or team-lead roles within 3–4 years.

• Learning Culture:

  Hands-on exposure to finance, logistics, HR, and analytics.

• Impactful Work:

  Direct collaboration with senior management in a dynamic, expanding organisation.

• Flexible/Hybrid Setup:

  Remote or hybrid options to suit your lifestyle.

• Global Exposure:

  Opportunity to travel to Australia for the right candidate.

• Early Start, Early Finish:

  5:30 a.m.–3:30 p.m. IST, plus a half-day Saturday, aligning with Australian business hours.

• More Time for You:

  Enjoy free afternoons and evenings while working full-time.