Opening For HR Assistant Immediate Joiners Preferred

Job Overview:

HR Assistant

Key Responsibilities:

1. Recruitment and Talent Acquisition Support

• Assist in the end-to-end recruitment process:
• Draft and post job advertisements on job portals and social media.
• Screen resumes and shortlist candidates based on job requirements.
• Schedule and coordinate interviews with candidates and interview panels.
• Follow up with candidates and hiring managers for interview feedback.
• Maintain recruitment trackers, candidate databases, and dashboards.
• Coordinate with external recruitment agencies as and when required.
• Assist in drafting offer letters and coordinating pre-joining formalities.

2. Employee Onboarding & Induction

• Manage the complete onboarding process:
• Share offer letters, collect pre-joining documents, and verify them.
• Coordinate background verification and reference checks.
• Organize and conduct employee orientation and induction programs.
• Ensure smooth onboarding by coordinating with IT/Admin for workstation, ID cards, and email setup.
• Create and update onboarding kits and welcome communications.
• Track probationary periods and follow up for confirmation evaluations.

3. Employee Records & Database Management

• Maintain accurate and up-to-date employee records both in physical files and in HRMS/HRIS systems.
• Ensure that all employee documentation is complete, signed, and compliant with internal policies and statutory norms.
• Update employee records in cases of promotions, transfers, role changes, or personal data changes.
• Assist in maintaining and updating organizational charts and employee lists.

4. HR Compliance & Statutory Documentation

• Support HR compliance activities related to labor laws, including but not limited to:
• Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Gratuity, Shops & Establishments Act, etc.
• Maintain documentation and registers as per compliance requirements.
• Assist in preparing data for internal audits, statutory inspections, and labor department filings.
• Ensure timely submission of compliance-related forms and returns in coordination with external consultants or internal teams.

5. HR Operations & General Administration

• Address employee queries related to HR policies, leave management, attendance, and payroll inputs.
• Assist in preparation of monthly attendance, leave data, and payroll coordination.
• Support in employee engagement initiatives and event coordination.
• Help in conducting periodic surveys, feedback mechanisms, and employee communication.
• Maintain confidentiality and data security of all HR-related information.

Key Requirements:

Education:

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• A postgraduate diploma or certification in HR will be an added advantage.

Experience:

• 1 to 3 years of experience in HR operations, preferably in a corporate or mid-sized company environment.
• Must have worked hands-on in recruitment, onboarding, employee file handling, and HR compliance.

Skills & Competencies:

• Knowledge of Indian labor laws and HR statutory compliance.
• Familiarity with HRMS/HRIS systems (Zoho, GreytHR, Keka, etc.) is preferred.
• Proficient in MS Office tools (especially Excel, Word, Outlook).
• Strong communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to multitask and manage priorities effectively.
• Discretion and integrity in handling sensitive information.

Work Environment:

• This is an in-office role; hybrid/flexible work arrangements depend on company policy.
• May require coordination with multiple departments and external stakeholders.

Benefits:

• Competitive salary based on experience.
• Provident Fund, ESI, Gratuity, and other statutory benefits.
• Learning and development opportunities.

Supportive and inclusive work culture.