Onboarding Specialist

Role Overview

The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.

Key Responsibilities

• Pre-Onboarding Coordination :

  Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities.
• Collect and verify all required documents before the joining date.

• Onboarding Day Activities:

  Ensure complete employee file creation and documentation on the day of joining.
• Manage orientation sessions and ensure smooth integration into the organization.

• Logistics & Arrangements:

  Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable).
• Raise requests for laptops, ID cards, email IDs, and system access in advance.

• Medical & Compliance:

  Schedule and track pre-employment medical tests and ensure compliance with company policies.

• HRMS & Employee Code Generation:

  Ensure accurate and timely creation of employee codes in the HRMS system without errors.

• Data Management & Reporting:

  Maintain accurate onboarding records and generate MIS reports for management review.

• Employee Experience:

  Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.

Qualifications & Experience

• Education:

  Graduate in any discipline; MBA/PGDM in HR preferred.

• Experience:

  3–6 years in HR operations or onboarding roles.

• Skills:

  Strong communication and interpersonal skills.
• Excellent organizational and administrative abilities.
• Proficiency in MS Office and HRMS tools.
• Attention to detail and ability to manage multiple tasks.