Office Manager

Office Manager/Administrator cum Executive Assistant

What You'll Do

Office Operations & Vendor Management

• Oversee inventory and restocking of office supplies, pantry items, and disposables.
• Manage vendor relationships (e.g., courier, pantry, stationery, maintenance); request quotes, process invoices, and track deliveries.
• Liaise with building management for repairs, facility issues, and safety compliance (e.g., fire drills, first aid supplies).
• Maintain visitor management protocols, guest badges, and general office security.

Travel, Events & Culture

• Arrange complex domestic and international travel, including hotels, transportation, and itineraries.
• Attend conferences with executives as needed (limited travel required)
• Plan office events, team gatherings, and U.S. leadership visits; handle logistics such as venues, catering, and equipment.
• Support office culture through celebrations, team-building activities, and Google Meet room setups.

Employee Experience & HR Support

• Prepare onboarding kits, manage ID/access cards, and support a seamless first-day experience.
• Collect equipment during offboarding and ensure proper coordination with IT.
• Maintain records of office assets, access logs, and employee-related admin docs.

Executive Assistant to India Head

• Schedule meetings, manage calendars, and balance competing priorities
• Prepare briefing materials and executive bios before meetings and engagements.
• Assist in creating presentations and meeting agendas.
• Coordinate cross-functionally with internal teams for the smooth execution of executive requests and projects
• Arrange complex domestic and international travel, including hotels, transportation, and itineraries
• Attend conferences with executives as needed (limited travel required)

Who you are

• 2-4 years of experience supporting executives, with a background in workplace operations.
• Enthusiastic, resourceful, dependable, and organized with strong attention to detail and the ability to manage multiple priorities.
• Skilled at vendor management, procurement support, and invoice tracking.
• Comfortable with tools like Slack, Google Workspace, and IT ticketing systems.
• Service-oriented, self-motivated, and comfortable taking ownership with minimal oversight.
• Superior verbal and written communication skills and a sharp attention to detail
• Proven ability to handle confidential information with discretion
• Above and beyond attitude, no job too big or too small
• A planner with a sense of urgency who has previous experience in office operations.
• Comfortable managing priorities while supporting multiple leaders.
• Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office.

Nice to Have

• Experience supporting distributed teams or technical departments.
• Familiarity with workplace compliance, safety protocols, and visitor management systems.
• Comfortable working across time zones and adapting to a global support structure.

Some of the industry-leading benefits we offer include:

• Competitive salary
• Group Health Insurance Policy
• Group Accident/Disability Insurance
• Remote Work Options
• Employee Referral Program
• Food and Beverages
• Stock options