1236 Office Management Jobs - Page 49

Role & responsibilities Shape your future in our academic environment, committed to innovation and excellence. We are looking for young, dynamic, and committed professionals for appointments to the positions as shown below in our Autonomous Institute. Qualification, Experience, Pay scale as per AICTE / RTMNU norms. Candidates with industrial experience in senior positions are also encouraged to apply. Deserving and experienced candidates will be considered for higher emoluments. In case you are unable to attend the interview, you may send your CV on hr@sbjit.edu.in and book appointment for interview. Interview Date & Time Wednesday, 14th May 2025 10:30 AM Address - Near Jain International School, Yerla Village, Kalmeshwar Road, Nagpur, Maharashtra 441501

Based out of office at specified area, he will be responsible for Administration and Security for the RO. Handling administration and security functions for all office management functions. Develop, manage and execute security, loss prevention and crisis management strategies for multiple locations the plant / site and local office level (for green field as well as operational sites). Protecting intellectual property assets, personnel, property, facilities and operations from vandalism, espionage, sabotage, theft, unauthorized disclosure, misuse and loss. Develop and maintain the intelligence & vigilance network, conduct of risk/threat assessment, problem solving & ensuring business security across all regions Checking of invoices, preparation of contracts and coordinating with Finance teams Management of all reports and returns for RO and to be shared with HO

Assist with data entry, filing, photocopying, and other clerical tasks. Manage mail and deliveries, order office supplies, and maintain the reception area. May assist with basic bookkeeping, preparing reports, or supporting other departments. Provident fund

Basic Section No. Of Position 1 Grade ST Level Staff Organisational Industry -- Function -- Skills Skill Admin Transportation Operations Vehicle Tracking Vehicle Maintenance Bill Processing Logistics Consulting General Administration Onboarding RTO Management Road Safety Audits MIS & Analytics Safety WCM-Interwoven Interpersonal Abilities Coordinating Activities Communication Skills Drafting Official Responses Document Drafting Liaison Minimum Qualification Graduate Diploma in Business Management PGD in Business Administration Bachelor"s Of Hospitality Mgt CERTIFICATION No data available About The Role Job Purpose Role Objective To efficiently manage the planning, deployment, and coordination of company-hired transport services while ensuring adherence to road safety and statutory compliance. The role also extends to overseeing plant general administrative services such as event management, pantry services, and office infrastructure support. Key Responsibilities Plan and deploy company-hired vehicles for employee and guest movement, including timely pick-up/drop at railway stations and airports. Coordinate with the Purchase Team for vehicle hiring requirements through approved transporters. Ensure all deployed vehicles comply with road safety norms and statutory regulations (permits, insurance, driver license, etc.). Monitor and schedule regular vehicle maintenance in coordination with the respective transporter to avoid breakdowns or service delays. Maintain a vehicle deployment log and analyze usage patterns for optimization. Verify and scrutinize transporter bills and ensure timely submission to the accounts department for processing payments. Manage event arrangements within the plant premises, including logistics and coordination with vendors. Oversee pantry operations to ensure cleanliness, hygiene, and timely service across all departments. Coordinate procurement and placement of office furniture in consultation with stakeholders. Ensure proper seating arrangements for employees, especially during transfers, onboarding, or departmental relocations. Maintain an updated asset register for administrative utilities and coordinate repairs/replacements as needed.

Company Overview Neuraleap Technologies Group is a leading company in the technology sector, focused on delivering innovative solutions that enhance the capabilities of businesses across various industries. Our mission is to harness the power of technology to streamline processes and drive efficiency, enabling our clients to achieve their goals. We value creativity, collaboration, and integrity, fostering a culture that encourages continuous learning and growth. As we expand our operations, we are looking for a dedicated Executive Assistant to support our CEO and contribute to our mission. Role Responsibilities: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. Manage the CEO s calendar, including scheduling meetings, calls, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Organize and coordinate executive outreach and external relations efforts. Conduct research and prepare briefing materials for meetings and presentations. Assist in the preparation of meeting agendas and ensure timely follow-up on action items. Coordinate special projects and manage deadlines to ensure goals are met. Act as a liaison between the CEO and other staff, fostering effective communication. Maintain confidentiality regarding sensitive information. Assist with financial management and budget tracking related to executive activities. Handle logistical arrangements for events and engagements led by the CEO. Monitor and respond to communications on behalf of the CEO when appropriate. Develop and maintain systems for tracking important information and deadlines. Support the recruitment and onboarding of new team members as needed. Perform other various administrative tasks as required by the CEO. Qualifications: Bachelors degree in Business Administration or related field preferred. Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Proven experience in managing complex calendars and schedules. Ability to handle confidential information with discretion. Strong organizational and time management skills. Ability to prioritize and manage multiple tasks effectively. Attention to detail and a high degree of accuracy in work. Excellent problem-solving skills and ability to think critically. Strong interpersonal skills and ability to work collaboratively with different teams. Familiarity with project management tools and techniques. Ability to adapt to changing environments and priorities. Knowledge of office management systems and procedures. Experience working directly with C-level executives. Join us at Neuraleap Technologies Group and take the next step in your career as an Executive Assistant to our CEO, where you will play a pivotal role in supporting executive operations and ensuring the success of our leadership team.

Role & responsibilities Management of general office administration including Front Desk, Housekeeping, Security, Vendor Management, Courier services, Walk-in management etc. Stationery management, including visiting cards. Support marketing executives in terms of Samples/invoices / vendor form registrations etc. Client portal & document management. Manage travel bookings, hotel reservations, international visitor arrangements etc. Arranging internal/external appointments. Must be available to join immediately or within 30 days. Interested Candidate can reach us @ 7305058527 OR Email us : kk@iwl.in

Walk in Junior Assistant Any Graduation/PG Date : 10-05-2025 Time: 10 AM to 5 PM Criteria: Age Below 25 Any Graduate/PG Mandatory Documents Required: Education Certificates 10th,+2, Degree/PG Updated Resume, Pan Card, Aadhar 1 Passport Size Photo Venue: Bangalore Madivala 1st Floor, Shaik Ali Complex, 3rd Cross, No.3/6-5, 3/6-6, Nr. Ayyapa Temple, Opp. Cauvery Nursing Home , Koramangala, 2nd Block, Madivala (P.O), Bangalore Dt., Pin - 560 068 For More Details Contact: 8178855648, 9734776106, 7760374933, 9072600904

Company: 91 Springboard Business Hub Private Limited Designation: Guest Relations Executive Position description: A Guest Relations Executive will be responsible for creating a welcoming and professional environment for members, visitors, and clients. Have to ensure a seamless customer experience by managing front-desk operations, addressing member needs, and coordinating with internal teams to enhance workplace satisfaction. Primary Responsibilities: Front Desk & Customer Service: Greet and assist guests, members, and visitors professionally. Handle inquiries via phone, email, and in-person regarding memberships, facilities, and services. Maintain a friendly and engaging environment to enhance member satisfaction. Member Support & Engagement: Address and resolve member concerns and requests efficiently. Assist with onboarding new members and provide hub tours to prospective clients Build relationships with members to foster a strong community. Business & Growth: Actively seek seat expansion opportunities with the existing teams. Price escalation upon renewal of team contracts. Drive ancillary revenue such as meeting room, day passes etc. Facility & Operations Support: Ensure that meeting rooms, common areas, and workspaces are clean and well-maintained. Coordinate with housekeeping, IT, and maintenance teams to resolve facility-related issues. Monitor and restock office supplies, beverages, and amenities. Events & Community Building: Assist in organizing and promoting networking events, workshops, and community activities. Encourage collaboration and engagement among members. Support marketing efforts for events and special initiatives. Requirements: 2-3 years of relevant experience. Excellent communication and interpersonal skills. Customer service experience, preferably in hospitality or co-working spaces. Strong problem-solving abilities and a proactive approach. Ability to multitask and work in a fast-paced environment. Knowledge of office management tools (CRM, booking systems) is a plus.

Job Title: Office Administrator Location: Goregaon, Mumbai Experience: 1Years To 6 years Age Limit: Below 35 years Education: Graduate (Full-time) Roles and Responsibilities: Manage general office administration tasks, including handling correspondence, managing emails, and preparing documents. Coordinate facility management activities, including housekeeping services and travel arrangements. Ensure timely execution of administrative responsibilities with attention to accuracy and detail. Oversee rental agreements and manage lease/rental documentation for company-owned properties. Monitor and maintain stationery inventory; place timely orders to avoid shortages. Maintain proper records and documentation for all administrative functions. Desired Candidate Profile: 1 to 6 years of relevant experience in office administration or related functions. Strong organizational and coordination skills with the ability to multitask effectively. Proficient in handling facility management, vendor coordination, and basic procurement. Familiarity with managing rental agreements and property documentation. Experience in supervising housekeeping and general office operations. Self-motivated and capable of working independently with minimal supervision.

Candidate should have 4+ years experience Candidate must have good command in Excel, Word & Email. Good Communication Office timing 11:00 am to 8:00 pm Job Location: Nr Iskon Temple - S. G. Highway

We are looking for an experienced and well-organized Person to provide the necessary support to the field Service team. The goal is to facilitate the team's activities so as to maximize their performance and develop a solid and long-lasting development of the company Role & responsibilities Daily attendance of all team members. Receiving phone calls of service / sales and align people for the same. Maintain service / sales register for all incoming enquiries Maintain parts inventory for service handling and arrange the same from H.O Followup of pending or AMC payments with clients on timely basis Handling quotations, invoice, and purchase order for After Sales Service. Coordinate with the sales team by managing schedules, filing important documents, and communicating relevant information Maintain financial and non-financial data in electronic form and present reports (i.e. Documentation) Handle the processing of all orders with accuracy and timelines. Daily petty cash entries and monthly expenses statements. Self-motivated with a results-driven approach Knowledge of MS Office is required Coordinate with sales and Service Persons Preferred candidate profile Qualification: Diploma / Commerce Graduate / MBA / B TECH / BBA / BBM / POLYTECHNIC / CS /BCA/ Experience: minimum 1 to 3 years relevant experience, Freshers also Okay preferred candidates who have experience in Tally ERP are preferred Location: Delhi/NCR Female candidates preferred

Department: Administration/Operations Reports To: DGM HR Job Type: Full-Time Location: Head Office - Godrej Coliseum Job Summary: The Admin Manager is responsible for overseeing daily administrative operations across corporate and project offices, ensuring effective resource management, infrastructure maintenance, and site support. Key Responsibilities: Office Management: Supervise day-to-day admin operations at corporate and project sites including housekeeping, facility management, food on site, managing company guest houses and office supplies. Vendor & AMC Management: Handle service contracts for utilities, security, housekeeping, and maintenance vendors. Maintain AMCs for equipment under ADMIN Dept. Transport & Travel: Manage company vehicles, transport logistics, and travel arrangements for staff in coordination with Travel desk Site Infrastructure: Ensure administrative support and logistics for project sites including camp setup, accommodation, utilities, and canteen facilities. Asset & Inventory Control: Maintain records of office equipment, assets, and inventory across locations. Compliance: Ensure adherence to administrative policies, safety norms, and labour compliance at sites. Budgeting & Cost Control: Prepare admin budgets, monitor expenses, and implement cost-saving initiatives. Team Supervision: Lead the admin team including Site ADMIN, Security Services, office assistants, security, and support staff. Coordination: Liaise with internal departments, vendors, and local authorities as needed. Required Skills: Strong organizational and communication skills, vendor negotiation, knowledge of facility and infrastructure management, and proficiency in MS Office. Qualifications: Bachelor's degree in Business Administration or related field; 15+ years of experience in admin roles, preferably in infrastructure/infrastructure industry.

Manage correspondence, scheduling, records, & office operations. Primary contact for internal/external queries via email/phone. Calendar coordination & meeting support for leadership. Document prep using Google/MS Office tools. Annual bonus

Key Responsibilities: Administrative Support: Manage the MDs calendar, schedule appointments, and organize meetings. Handle correspondence, emails, and calls, prioritizing and responding as needed. Prepare and edit reports, presentations, and other documentation. Meeting Coordination: Plan and coordinate meetings, including preparing agendas and taking minutes. Follow up on action items and ensure timely execution. Strategic Assistance: Conduct research, analyze data, and provide insights to support decision-making. Assist in tracking key business metrics and project progress. Communication Management: Serve as the primary point of contact between the MD and internal/external stakeholders. Draft and review emails, letters, and other communications on behalf of the MD. Travel Arrangements: Organize domestic and international travel itineraries, including flights, accommodation, and transportation. Handle visa applications and other travel-related documentation. Confidentiality and Professionalism: Maintain the utmost confidentiality regarding sensitive business and personal matters. Represent the MDs office with professionalism and discretion. Office Management: Coordinate with various departments to ensure alignment with the MDs objectives. Manage special projects and initiatives as assigned by the MD.

KEY RESPONSIBILITIES Provide administrative support for the Mumbai office/team as well as other offices/remote employees as needed. Ensure the efficient running and management of the office. Manage incoming & outgoing communication as well as office visitors. Schedule/coordinate meetings and appointments and ensure the necessary logistics. Coordinate orders with and manage relations with suppliers and service providers and ensure that office needs are fulfilled. Resolve office-related malfunctions and respond to requests or issues. Coordinate with other departments to ensure compliance with established policies. Book travel arrangements, negotiate fares and conditions of stay and perform analysis of travel costs for management. Ensure travel procedures are carried out including validations, submissions on the travel system, expense reports and coordination with the finance team for travel expenses and per diems. Assist employees with their visa applications and follow up with relevant embassies. Coordinate with the infrastructure team to ensure the smooth running of the offices IT operations. Perform other administrative tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research. CANDIDATE PROFILE & REQUIREMENTS Diploma/certificate in administrative or secretarial studies or related field. At least 2 years of experience in an administrative/office management role. Excellent proficiency of Microsoft Office tools. Working knowledge of office equipment (multi-function printers, office access systems etc.) Excellent interpersonal & communication skills and strong problem-solving skills. Excellent organizational, multi-tasking & time management skills. Ability to prioritize and manage multiple tasks simultaneously while maintaining deadlines. Demonstrated ability to work well in a team environment & across all levels of the organization. Excellent levels of English required, proficiency in French is also preferred.

Roles and Responsibilities Customer Service: Greet and welcome clients, visitors, and vendors in a professional and friendly manner. Answer and direct phone calls, emails, and other inquiries promptly and accurately. Provide information about the company's services, properties, and real estate market trends. Administrative Support: Manage and organize the front desk area, ensuring it is clean and presentable at all times. Schedule and coordinate meetings, appointments, and property viewings for agents and clients. Handle correspondence, including letters, emails, and packages, ensuring they reach the intended recipients. Operational Tasks: Coordinate with maintenance and cleaning staff to ensure the office is in top condition. Manage office supplies and inventory, placing orders as needed to ensure adequate stock. Support to Real Estate Agents: Provide administrative support to real estate agents, including preparing documents, contracts, and presentations. Assist in organizing and hosting open houses and other promotional events. Desired Candidate Profile The candidate should have at least 1 year of experience of handling front office in real estate industry. Presentable. Good communication Perks and Benefits Good Salary package

Roles and Responsibilities Manage administrative operations, including CRM management, customer service management, office management, and communication skills. Oversee real estate projects from start to finish, ensuring timely completion and quality delivery. Develop strong client relationships through effective interpersonal skills and organization abilities. Coordinate with cross-functional teams to resolve issues and improve overall efficiency. Ensure compliance with company policies and procedures. Desired Candidate Profile 0-4 years of experience in administration or a related field (real estate industry preferred). Diploma holder in any specialization; relevant certifications are an added advantage. Excellent administrative skills with proficiency in MS Office applications (Word, Excel, PowerPoint). Strong understanding of CRM software usage for lead generation and sales pipeline management.

We are seeking a and experienced MIS Head to lead our Management The ideal candidate will have a strong background in proposal making, proficiency in government portals like GeM and DDU-GKY, and excellent skills in official liaising and presentation

Key Highlights: 1. This opening is strictly for someone with office general administrative experience and please do not apply if you dont have the relevant experience. 2. Please read the job description is full and ensure you understand the job requirements and the expectations before you apply. 3. Do not apply if your main reason for job change is only for salary hike. 4. You must provide a reason why you are looking for job change. Position Overview The position offered depending on the qualifications and experience of the successful candidate. You will be responsible for providing support to Senior Management/Administrator on a wide range of administrative functions, processes, and tasks that contribute to the overall goals of our business, as well as provide excellent HR support to our employees and workforce. You will assist by interacting with our team members in India, UK and Malaysia. You will lead/assist with administering payroll and benefits, support daily administrative duties, and assist with hiring and onboarding new employees. Additionally, you will champion the UKPEs culture and help create a welcoming and supportive environment for our growing global diverse teams. This position requires the ability to clearly and effectively communicate in order to successfully collaborate, coordinate, and resolve administrative related activities and issues. It also requires the ability to independently manage with minimum supervision. Good conversation and writing skills as well as normal tact and courtesy are required. Benefits Statutory bonus Special bonus scheme (performance based) Referral bonus Provident fund Medical insurance (family or spouse) Life insurance Gratuity scheme Allowances (LTA, HRA, Conveyance, Hospitalisation etc.) Meal and travel allowance (working beyond office hours) Paid time-off and sick leave Learning and on the job training Key Duties and Responsibilities: Assist with recruitment administration by writing job descriptions, posting job ads online, shortlisting CVs, and scheduling interviews Issue contracts of employment and amendments to contracts as required Complete all HR administration for new starters, leavers, pay reviews, personal details change and update the HR system Maintain and update employees or external consultants personnel files, leaves, training records, CVs etc. Assist with setting up and maintaining training records for all company staff Monitor and track reviews due during probation periods Monitor and track staff weekly timesheets for approval Monitor and manage staff holiday request and approval Provide approved monthly timesheets to payroll team/accountants for calculating salaries Check the payslips for any errors and coordinate with the payroll before issuing the payslips Liaise and coordinate with company accountants to provide details/information to aid preparation or filling of company returns (e.g., annual returns, quarterly service tax, etc.) Ensure that all IT equipment issued to new starters is logged correctly and accurate records maintained Provide support in dealing with grievances and disciplinary matters i.e., generating the required letters, taking meeting minutes etc. Provide support for tender bids (e.g., preparing preliminary responses, managing queries, compiling information, etc.) Provide PMO support in setting up project folders (e.g., in O365 and SharePoint), project sales, document control, etc. Other general administration and PA duties as required (e.g., update and monitor expiry or renewal of company insurances, ISO accreditations, payments, invoices, etc.) Essential Skills and Experience A degree holder as a minimum qualification (e.g., BSc, BA, BCom, BBA) Computer literate and a proficient user of Microsoft Office packages (e.g., Excel, Word, PowerPoint, Outlook) Ability to use and communicate by emails Good interpersonal and telephone skills A high-level competence in the use of the English language, including reading, writing, and speaking Previous experience of working as part of a HR team is an added advantage Require good communication skills both verbal and written English Relationship Management Maintain productive working relationships with team members, peers and customers, service providers, industry groups and other relevant stakeholders Carry out the duties of the role in a professional and ethical manner and in accordance with the Company's values and Code of Conduct requirements. Personal Qualities You must maintain confidentiality in accordance with the company's data protection requirements at all times You are trustworthy and must protect all company's and clients sensitive information You must be a passionate learner and able to work with minimum supervision You must be conscientious and pay attention to detail and accuracy You must be organised, diligent, time conscious, self-composed and able to work under pressure to meet deadlines You must be able to multi-task and prioritise work effectively You must be flexible and adopt to quick changes to meet delivery priorities. Other Requirements You must at least have minimum of 3 to 5 years of experience in the required field. Woking Hours: April to October: Monday-Friday | 10am 7pm November to March: MondayFriday | 11am 8pm (During peak periods, flexibility will be required) Salary: Negotiable and depending on experience. Gratuity scheme for continuity of service. Probationary Period: Six months. About Us UK Power Engineers Ltd (UKPE) is a design, engineering and technical consultancy company incorporated in England in 2013 to provide expertise to the UK and international transmission, distribution, and renewable sectors. We have successfully provided design services to UKs major utility companies, both directly as tier 1 and as tier 2 provider through design and build contractors: SSEN (Scottish and Southern Electricity Networks) SPEN (Scottish Power Energy Networks) UKPN (LPN, EPN & SPN regions) WPD (Western Power Distribution) ETO (National Grid) IDNOs (Independent Distribution Network Operators) We are expanding and looking for dynamic professionals to join our team in the Chennai and Trichy office. Further details about our company can be found in our website: www.ukpeltd.com

Role & responsibilities Preferred candidate profile

a. Should have experience in the development of Solid Oral Dosage forms for general and potent products. b. Should be well versed with various regulatory guidelines. c. Should have through knowledge about fundamentals of pharmaceutical development. d. Good communication skills are must. Development of Solid Oral Dosage forms for general and potent products

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work. Job Summary: The Office Coordinator plays a pivotal role in ensuring the smooth and efficient operation of the office by managing administrative tasks, supporting office staff, and handling a variety of organizational duties. This role requires excellent organizational, communication, and multitasking skills to effectively support day-to-day office activities. Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring a clean, safe, and organized environment. Reception and Communication: Greet visitors, answer phone calls, and respond to emails. Act as the first point of contact for clients, guests, and employees. Scheduling and Coordination: Manage office calendars, schedule meetings, appointments, and events, and coordinate conference room bookings. Administrative Support: Provide administrative support to office staff and management by handling correspondence, organizing files, and preparing reports or documents as required. Supplies and Inventory Management: Ensure office supplies are adequately stocked, and place orders when necessary. Keep track of office inventory and manage relationships with vendors. Facilities Management: Coordinate the maintenance and repair of office equipment and facilities, including liaising with external service providers. Travel Coordination: Assist with booking travel arrangements (flights, accommodations, transportation) for employees and management. Document Management: Ensure proper filing and maintenance of documents, records, and contracts, both electronically and physically. Event Coordination: Assist in organizing office events, team-building activities, meetings, or conferences. Health & Safety Compliance: Ensure office complies with safety and health regulations and standards, including maintaining emergency contact lists and first aid kits. Employee Support: Support employee onboarding, manage employee records, and assist with HR-related administrative tasks. Expense Management: Track and process office-related expenses and prepare expense reports.

About Company Founded in 2011, ReNew, is one of the largest renewable energy companies globally, with a leadership position in India. Listed on Nasdaq under the ticker RNW, ReNew develops, builds, owns, and operates utility-scale wind energy projects, utility-scale solar energy projects, utility-scale firm power projects, and distributed solar energy projects. In addition to being a major independent power producer in India, ReNew is evolving to become an end-to-end decarbonization partner providing solutions in a just and inclusive manner in the areas of clean energy, green hydrogen, value-added energy offerings through digitalisation, storage, and carbon markets that increasingly are integral to addressing climate change. With a total capacity of more than 13.4 GW (including projects in pipeline), ReNew’s solar and wind energy projects are spread across 150+ sites, with a presence spanning 18 states in India, contributing to 1.9 % of India’s power capacity. Consequently, this has helped to avoid 0.5% of India’s total carbon emissions and 1.1% India’s total power sector emissions. In the over 10 years of its operation, ReNew has generated almost 1.3 lakh jobs, directly and indirectly. ReNew has achieved market leadership in the Indian renewable energy industry against the backdrop of the Government of India’s policies to promote growth of this sector. ReNew’s current group of stockholders contains several marquee investors including CPP Investments, Abu Dhabi Investment Authority, Goldman Sachs, GEF SACEF and JERA. Its mission is to play a pivotal role in meeting India’s growing energy needs in an efficient, sustainable, and socially responsible manner. ReNew stands committed to providing clean, safe, affordable, and sustainable energy for all and has been at the forefront of leading climate action in India. Job Description Experience- 8-15 years Qualification- Any Graduate Location- Bangalore RO, Karnataka Role & responsibilities: Based out of office at specified area, he will be responsible for Administration and Security for the RO. Handling administration and security functions for all office management functions. Develop, manage and execute security, loss prevention and crisis management strategies for multiple locations the plant / site and local office level (for green field as well as operational sites). Protecting intellectual property assets, personnel, property, facilities and operations from vandalism, espionage, sabotage, theft, unauthorized disclosure, misuse and loss. Develop and maintain the intelligence & vigilance network, conduct of risk/threat assessment, problem solving & ensuring business security across all regions Checking of invoices, preparation of contracts and coordinating with Finance teams Management of all reports and returns for RO and to be shared with HO

Job Title: Office & Residential Administrator Location: Mumbai Position Overview: We are looking for a proactive and well-organized individual to handle administrative responsibilities across both the Mumbai Head Office and the Directors residence. The role involves supervising housekeeping staff, drivers, and support personnel, as well as coordinating property maintenance and handling select personal and professional tasks for the Directors. The ideal candidate will possess strong multitasking ability, discretion, and effective communication skills. Key Responsibilities 1. Administrative & Office Management Oversee day-to-day operations at the Mumbai Head Office and other company-owned premises. Ensure maintenance and upkeep of all office and residential properties. Supervise housekeeping, drivers, and pest control services across all locations. Manage front desk and reception duties as required. Organize and maintain meeting rooms and conference logistics. Coordinate courier services, fuel management, and material tracking for office and residence. 2. Executive & Residential Support Manage calendars and reminders for Directors, including key religious and cultural dates. Assist with personal and household tasks such as utility bill payments, material procurement, and AMC renewals. Handle domestic and international travel bookings, event planning, and coordination of personal functions. Prepare presentations, reports, and handle confidential matters with discretion. Manage monthly petty cash, including reconciliation with the accounts team. 3. Vendor & Compliance Management Source vendors, conduct price comparisons, negotiate service agreements, and oversee quality. Maintain documentation for payments, service contracts, insurance, and compliance-related matters. Track inventory and manage procurement processes for both office and residential needs. 4. Staff Coordination & Engagement Support onboarding and coordination of housekeeping staff and drivers at the Director’s residence. Organize small-scale celebrations and functions such as birthdays, festivals, and special occasions across office and residence. Candidate Profile: Graduate in any discipline; background in administration or facility coordination preferred. Minimum 5 years of experience in administrative, office, or personal assistant roles. Strong organizational, interpersonal, and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint) and coordination with accounts teams. Trustworthy, discreet, and capable of handling sensitive information responsibly. Compensation and Benefits Competitive salary commensurate with experience.

Manage branch office Admin work as per admin SOPs, Maintain Admin task trackers & reports for preventive office maintenance. Cost optimization in branch related repair & maintenance work, stationery, printer cartridges, Guest house & office interior Required Candidate profile Experience in Admin & Facility management role Wiling to travel to the local branches as per Admin requirements. Candidate should have good English communication including in local language