Office Executive

Office Executive is responsible for ensuring smooth day-to-day operations within the office. This role involves administrative support, communication management, coordination among departments, and maintaining organized and efficient office procedures. The Office Executive acts as a central point of contact for staff, clients, and vendors. Key ResponsibilitiesAdministrative & Clerical TasksManage and organize office files, documents, and records. Prepare reports, presentations, and correspondence. Maintain office calendars and schedule meetings, appointments, and events. Handle incoming and outgoing emails, calls, and messages. Office ManagementOversee office supplies, inventory, and procurement. Ensure office equipment (printers, computers, etc.) is functioning properly; coordinate repairs when needed. Maintain a clean, organized, and professional work environment. Coordination & CommunicationServe as a liaison between management, staff, and external stakeholders. Coordinate travel arrangements, accommodations, and itineraries for staff or executives. Assist in onboarding new employees by preparing necessary materials and documentation. Finance & Record KeepingAssist with basic bookkeeping tasks (invoices, expense tracking, petty cash, etc.). Support budgeting, financial reporting, and maintaining financial records. Other TasksSupport HR functions such as attendance tracking and employee records. Contribute to company projects, events, and administrative improvements. Perform additional duties as assigned by management. Required Skills & QualificationsBachelor’s degree in Business Administration, Management, or related field (preferred). Proven experience in administrative or office management roles. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and office management software. Ability to work independently and handle confidential information. Preferred AttributesProfessional demeanor and strong work ethic. Problem-solving attitude and attention to detail. Time management skills and ability to prioritize tasks under pressure. If you’d like, I can also create: ✔ a shorter version ✔ a CV-ready description ✔ a JD tailored for a specific industry (hospitality, tech, real estate, etc.) ✔ interview questions for an Office Executive role