904 Office Coordination Jobs - Page 9

Roles and Responsibility Provide administrative support to the CEO, ensuring seamless day-to-day operations. Develop and implement effective filing systems, both physical and digital, for easy access to information. Coordinate travel arrangements, meetings, and appointments with precision and attention to detail. Prepare and edit correspondence, reports, and presentations as required. Maintain confidentiality and handle sensitive information with discretion. Collaborate with other departments to achieve organizational goals and objectives. Job Requirements Proven experience as an Executive Assistant or in a similar role supporting senior executives. Strong knowledge of office management software and tools, including Microsoft Office Suite. Excellent communication, interpersonal, and problem-solving skills. Ability to work independently and as part of a team, demonstrating flexibility and adaptability. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in handling multiple projects simultaneously while maintaining high-quality standards.

1.Monitor inventory levels and manage stock report. 2. Co-ordinate with suppliers, transporters, and internal teams to ensure timely delivery of materials. 3. Maintain and update supply chain documentation (purchase orders, delivery notes, invoices, etc.). 4. Oversee day-to-day office operations including facility maintenance, supplies procurement, and asset management. 5. Maintain accurate records of administrative expenses and assist with budget tracking. 6. Coordinate meetings, travel arrangements, and internal communications. 7. Support HR with onboarding/offboarding employee and employee record management. 8. Ensure compliance with health & safety regulations in the workplace. 9. Manage service contracts with office vendors (cleaning, IT support, utilities, etc.).

Key Responsibilities: Prepare invoices of the firm Follow up on client payments and ensure timely collection of receipts Assist with general office administrative tasks Act as a bridge between clients and employees Conduct first line of interview Annual bonus

Responsibilities: * Manage executive schedule & travel arrangements * Draft letters, oversee secretarial ops * Coordinate office activities, MOM maintenance * Ensure calendar accuracy, appointment fixing

Post : Process Coordinator Qualification: Any Graduate Experience: 56-year minimum experience Age: 35 (Female) Salary- 12-15 k. Current location: Kolkata, West Bengal Functional Skill- Responsible for all the flowcharts running in every business process. All the steps in a flowchart to get work done in a specific timeline. Her main tasks are to provide all the relevant information with everyone in the workflow. Apply Now: Sharbani Biswas (Executive Recruitment) 9831067997 sharbani.b@ipsgroup.co.in

Role & responsibilities 1. External Communication Government Agencies: Liaise with health departments and regulatory bodies to ensure compliance with legal and healthcare standards. Insurance Providers: Coordinate with insurance companies for billing, claims, and approvals. Vendors and Suppliers: Manage relationships with suppliers of medical equipment, pharmaceuticals, and other resources to maintain inventory and quality standards. Community Engagement: Serve as the hospitals representative in community health initiatives, public health awareness campaigns, and local events. 2. Patient and Family Interaction Complaint Resolution: Address patient and family concerns, ensuring their needs are met while maintaining hospital policies. Service Coordination: Help connect patients and families with the appropriate resources. 3. Strategic Partnerships Collaborations: Foster partnerships with other healthcare facilities, educational institutions, and research organizations. 4. Emergency and Crisis Management Act as the key point of contact during emergencies, coordinating with government agencies, and internal teams to ensure a unified response. By serving as a liaison, hospital administrators ensure operational efficiency, enhance patient care quality, and uphold the institutions reputation.

Managing and overseeing the procurement process within an organization, ensuring the timely and cost-effective acquisition of goods and services. This involves strategic sourcing, supplier relationship management, negotiation, and inventory control.

Responsibilities: * Manage office operations: scheduling meetings, coordinating resources * Maintain confidentiality at all times * Provide administrative support: recruitment, payroll, benefits HR@avishya.com Health insurance Annual bonus Provident fund

Job Title: Admin Assistant Department: Administration Reporting to: Admin In-Charge / Office Manager Location: [Bangalore-Mahadevapura] 5days work from office Work time: 0900am TO 06:00pm Objective of the Role: To provide efficient day-to-day administrative support in managing office facilities, coordinating transport logistics, and assisting the HR and admin teams in routine operations, ensuring smooth and professional workplace functioning. Key Roles & Responsibilities: 1. General Office Administration: Monitor office cleanliness and coordinate with housekeeping staff or vendors. Manage inventory of stationery, pantry supplies, and other office consumables. Support in managing repair and maintenance requests (printers, furniture, fixtures, etc.). Handle incoming/outgoing mail, couriers, and document dispatches. Ensure meeting rooms are clean, equipped, and scheduled as required. Assist in basic filing and documentation for admin records. 2. Transport Coordination: Travel Management, coordinating with travel agent (Visa, Ticket booking, Travel Insurance, Hotel, Forex Currency Make sure all the approval are taken for the travel requests Coordinate transport arrangements for office events, visitors, and ad-hoc requirements. 3. Support for HR & Employee Services: Assist in onboarding support like desk setup, ID card issuance, and welcome kits. Help track employee attendance sheets or biometric issues and escalate when required. Assist HR/admin in planning small events, celebrations, or team gatherings. Help coordinate distribution of HR circulars, notices, or updates. 4. Vendor & Utility Support: Liaise with service providers for housekeeping, pest control, water supply, and waste management. Follow up with vendors on service schedules and payment documentation. Assist in collecting and organizing invoices and forwarding them to accounts/admin heads. Key Skills & Competencies: Basic organizational and multitasking abilities. Clear verbal and written communication. Good knowledge of MS Excel and basic administrative tools. Professional and courteous attitude with internal staff and vendors. Qualifications & Experience: Graduate in any stream (Commerce or Administration background preferred). 34 years of experience in office administration or facility coordination. Share your office on ameet.kadwadkar@innovasolutions.com

Responsibilities: * Manage front desk operations: greet guests, handle requests, maintain records. * Coordinate office activities: schedule meetings, manage calendars, distribute mail.

Responsible for coordinating all work requests coming in through e-mail, phone or any other form of communication regarding the services provided to the client by Sodexo Key Responsibilities - Collaborate with other members of the Sodexo on-site team, to dispatch as well as collect the work orders established after receiving a request through mail/phone/paper. - Collect all closed work orders to close the calls. - Produce reports based on the data collected, through produced work orders, for Sodexho and the Client - Receive and answer all incoming calls/mails/papers reporting complaints or work requests - Log in the call through the software, which in term generates work orders Set up reports with all collected data coming from the work orders for the Client as well as for Sodexo for controlling, transparency and information purposes - Maintain the helpdesk work area and equipment in a clean and orderly condition following all prescribed regulations - Maintain the confidentiality and security of all data and information relating to the facility - Maintain professional appearance at all times Qualification : - HSC/equivalent or Diploma holder or Graduate - Minimum 2 years experience in any facility management company or in a hospitality industry. - Excellent knowledge of Word and Excel - Excellent customer service skills - Excellent communication skills - Ability to deal with various types of people - Effective time management skills - Ability to work under pressure

Responsible for coordinating all work requests coming in through e-mail, phone or any other form of communication regarding the services provided to the client by Sodexo Key Responsibilities - Collaborate with other members of the Sodexo on-site team, to dispatch as well as collect the work orders established after receiving a request through mail/phone/paper. - Collect all closed work orders to close the calls. - Produce reports based on the data collected, through produced work orders, for Sodexho and the Client - Receive and answer all incoming calls/mails/papers reporting complaints or work requests - Log in the call through the software, which in term generates work orders Set up reports with all collected data coming from the work orders for the Client as well as for Sodexo for controlling, transparency and information purposes - Maintain the helpdesk work area and equipment in a clean and orderly condition following all prescribed regulations - Maintain the confidentiality and security of all data and information relating to the facility - Maintain professional appearance at all times Qualification : - HSC/equivalent or Diploma holder or Graduate - Minimum 2 years experience in any facility management company or in a hospitality industry. - Excellent knowledge of Word and Excel - Excellent customer service skills - Excellent communication skills - Ability to deal with various types of people - Effective time management skills - Ability to work under pressure

Sodexo Food Solutions India Pvt. Ltd. is looking for OFFICE BOY to join our dynamic team and embark on a rewarding career journey An office boy is responsible for providing general support services in an office environment This may include making photocopies, distributing documents, answering and forwarding phone calls, and performing various administrative tasks such as filing, data entry, and scanning documents The office boy may also be responsible for maintaining office equipment, such as photocopiers and printers, and ensuring that office supplies are well-stocked Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing Should be honest, respectful, and trustworth

Sodexo Food Solutions India Pvt. Ltd. is looking for OFFICE BOY to join our dynamic team and embark on a rewarding career journey An office boy is responsible for providing general support services in an office environment This may include making photocopies, distributing documents, answering and forwarding phone calls, and performing various administrative tasks such as filing, data entry, and scanning documents The office boy may also be responsible for maintaining office equipment, such as photocopiers and printers, and ensuring that office supplies are well-stocked Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing Should be honest, respectful, and trustworth

You will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. Qualifications Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Events Sales Coordinator/Executive in hotel operations. Good problem solving, administrative and interpersonal skills are a must.

You will be responsible to provide an excellent and consistent level of service to your customers. The Sales Coordinator is responsible to assist operationally and administratively in the achievement of departments pre-determined sales and revenue targets. Qualifications Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience hotel operations. Good customer service, communications and interpersonal skills are a must.

You will be responsible to provide an excellent and consistent level of service to your customers. The Sales Coordinator is responsible to assist operationally and administratively in the achievement of departments pre-determined sales and revenue targets. Qualifications Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience hotel operations. Good customer service, communications and interpersonal skills are a must.

Job Description: We are looking for a confident, well-groomed, and organized Front Desk Executive cum Admin to manage front office operations and assist in administrative tasks. The ideal candidate should have 1-3 years of relevant experience, strong communication skills, and proficiency in MS Office tools. Key Responsibilities: Greet and assist walk-in visitors, clients, and vendors at the front desk Manage incoming phone calls and direct them appropriately Maintain visitor logbook and employee in/out register Handle petty cash and maintain related records Coordinate with HR, Admin, and Accounts departments for support tasks Supervise housekeeping and ensure office cleanliness Manage office supplies and inventory Handle courier and mail services Candidate Profile: Graduate in any stream 13 years of experience in front office, admin, or receptionist roles Excellent communication and interpersonal skills Proficient in MS Word, Excel, and Outlook Presentable, punctual, and organized Ability to multitask and manage time effectively Job Details: Employment Type: Off-roll Work Days: 6 days/week (2nd & 4th Saturday off) Working Hours: 9:30 AM to 6:30 PM How to Apply: Click the link below to fill out your details: https://forms.office.com/r/k4M3zgaJdz

Looking for Front Office Executive Good communication in English & Kannada Handling calls, transfer calls, attending visitor, arranging & coordinating meetings with outsider vendors and internal department wise. Assist in various administrative tasks Basic Knowledge of Computer and Internet Time management, client management,phone call management, staff management , Courier Management and other Handling Housekeeping & Security Flexible to work Location: BTM Layout 2nd Stage (Bangalore) Role & responsibilities Looking for candiates near to BTM Layout (5 - 7 kms radius)

Role : Receptionist Location : Dokiparru Village Guntur Experience : 1 to 2 Years Female candidates are more preferred Roles and Responsibilities Greet visitors and clients professionally, ensuring a warm welcome. Handle incoming calls, respond to queries, and direct them to relevant personnel. Manage front desk operations, including handling mail, packages, and deliveries. Maintain accurate records of visitor logs, phone calls, and correspondence. Provide administrative support as needed for various departments within the organization. Desired Candidate Profile 1-2 years of experience in receptionist activities or related field (front desk management). Strong communication skills with excellent telephone handling abilities. Proficiency in computer operating systems and basic software applications like MS Office (Word). Ability to work independently with minimal supervision while maintaining high levels of accuracy. Answering, screening and forwarding incoming and outgoing phone calls. Receive, sort and distribute daily mails received to internal staff based on the subject content. Good verbal communication skills. Mandatory Key Skills Good Communication. Knowledge of MS Office. Expertise in Outlook. Job Responses on (email id) : jocil@jocil.net

About The Role (JD) for the Customer Service Manager (CSM) role in Pune: Job TitleCustomer Service Manager (CSM) – L1/L2 LocationPune, India DepartmentFIG (ROMG) Experience2–5 years Job Overview: We are looking for a Customer Service Manager (CSM) for our Pune location, focused primarily on backend activities and data-driven customer support. The ideal candidate will possess strong communication skills and prior experience in handling external and internal customer service via multiple channels. Key Responsibilities: Handle customer service operations via phone, email, and social media. Manage data entry, data handling, and reporting tasks efficiently. Support churn management and data management activities. Coordinate with internal teams to resolve customer issues and escalations. Requirements: Proven experience in external and internal customer service. Proficiency in MS Office and strong data management skills. Ability to communicate fluently in English, Hindi, and Marathi. Must be a local resident of Pune. Must own a two-wheeler. 2 – 5 years of experience in the telecom industry, particularly in Data Management and Churn Management, is preferred.

Manage school records, Google Workspace, communication, events, and daily admin tasks. Strong organizational, tech, and communication skills needed. Industry Type: Education / Training Department: Teaching & Training

Looking for candidate who can handle the filing data management , front desk work ! and can support administrative work as well !

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Oversee facility operations, Vendor Management & infrastructure development Supervising Blue -Collar staff and ensure smooth daily office operations by maintaining the facility team Handle procurement (non-IT), expenses & audits