904 Office Coordination Jobs - Page 7

The House of MG is looking for Front office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills Any Graduate. Good in English, Hindi and Gujarati Speaking. Shift timing : 10 hrs. Ready to work in any shift. (including night shift). Week off :

-Answer, screen, and forward incoming phone calls. -Maintain visitor logs -Handle incoming and outgoing couriers. -Support administrative tasks such as data entry, filing, and document handling. -Monitor office supplies and report inventory needs.

Dantam Clinics is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Greeting and assisting visitors, clients, and customers in a professional and welcoming manner Answering phones, routing calls, and taking messages as needed Managing the schedule of meeting rooms and ensuring that they are properly set up and ready for use Performing administrative tasks, such as copying, faxing, and filing Assisting with mail distribution and courier services Handling incoming and outgoing mail, including registered mail, express mail, and packages

Bachelors degree in Business Administration, Human Resources, Management, or a related field. Familiarity with labour laws, statutory compliance, and HR best practices will be an added advantage. Additional certification in HR, Administration, or IT/Graphic Design tools will be preferred. Key Responsibilities Manage daily administrative operations and office coordination tasks. Maintain accurate records and databases (personnel, financial, operational data). Organize and schedule meetings, appointments, and travel plans. Handle internal and external communications, prepare reports, and manage filing systems (digital and physical). Oversee office supply procurement, vendor management, and inventory control. Assist in HR activities like onboarding, documentation, and attendance management through HRMS software. Regularly update and manage employee information, leaves, payroll inputs, and other HR-related tasks via HRMS platforms. Create basic presentations, flyers, notices, and communication material using graphic design tools (e.g., Canva, Adobe Spark, basic Photoshop). Coordinate with different departments to support smooth functioning. Ensure adherence to company policies and compliance with legal regulations. Support basic accounting, billing, and invoicing activities when needed. Provide first-level IT support such as setting up workstations, troubleshooting minor hardware/software issues, and coordinating with the IT service provider. Key Skills Required Strong verbal and written communication skills. Excellent organizational and multitasking capabilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Basic IT skills: familiarity with Windows/Mac operating systems, using office equipment (printers, scanners), email configuration, basic troubleshooting of hardware and software. Basic graphic designing skills using Canva, Adobe Spark, or similar tools. Ability to manage confidential information with discretion. Problem-solving attitude and a keen eye for detail.

Filling In Tenders On GEM (Basic Knowledge) Making quotations , following up with customers . Working on Salesforce CRM for database management of customers all over the country. Coordinating with banks for bank guarantees etc. Updating MIS for reporting to management Opportunity follow up via emails Qualifications: Graduation in any stream. 3-4 years of experience in similar profile. Knowledge of GEM (government e-marketplace) and Salesforce CRM preferred but not mandatory. Proficient in English.

Joys Hotels And Resorts is looking for Front Office Assistant to join our dynamic team and embark on a rewarding career journey Greeting customers and clients as they enter the office and directing them to the appropriate person or department Answering incoming phone calls and responding to customer inquiries in a professional and timely manner Managing the front desk, including accepting and directing mail, packages, and deliveries Assisting with administrative tasks, such as data entry, filing, and preparing reports Maintaining a clean and organized front office area Performing general office tasks, such as photocopying, faxing, and ordering supplies Providing support to other departments as needed Excellent communication and interpersonal skills, with the ability to effectively interact with customers and clients Strong organizational and administrative skills Basic computer skills, including proficiency in Microsoft Office and other relevant software programs

Role & responsibilities Greet and welcome guests and visitors in a warm and professional manner. Manage the front desk by receiving incoming calls, emails, and directing them appropriately. Handle all inquiries efficiently and professionally, both in person and via phone or email. Maintain the reception area and ensure it is tidy and presentable at all times. Schedule appointments and meetings as required. Manage incoming and outgoing couriers and mail. Maintain records and databases related to visitors, clients, and staff movements. Provide administrative support such as filing, copying, and scanning documents. Coordinate with different departments to ensure smooth internal communication. Assist in onboarding new employees by managing ID cards, access, and orientation schedules. Preferred candidate profile Women Only

Ensure exceptional guest service by warmly welcoming visitors, addressing inquiries. Good Communication, presentable, good hold on English. Coordinate with other departments to deliver a seamless and personalized guest experience through their stay.

Receptionist

Prepare and manage documentation such as invoices, purchase orders, and reports. Generate and distribute regular reports on key metrics and performance indicators. Provide administrative support to other departments as needed. Handle required emails. Required Candidate profile Age not more than 28 years Familiarity with office management procedures and basic accounting principles. Proficiency in Microsoft Office Suite Basic knowledge of database management & data entry best Perks and benefits Highest salary package, Bonuses, Canteen, Bus faci

Responsibilities: Maintain petty cash system Manage office operations efficiently Coordinate administrative tasks Oversee day-to-day office activities Ensure smooth office environment Annual bonus

We are looking for a highly professional and experienced Personal Assistant (Female candidate) to provide end-to-end personal and administrative support to the Director and CEO, while also managing the estate operations. The ideal candidate should be well-versed in handling confidential tasks, managing staff, coordinating events, and ensuring seamless daily functioning of both professional and personal activities. Role & Responsibilities Meet regularly with the CEO to discuss plans, priorities, schedules, events, and travel arrangements. Prepare and manage duty rosters, assign daily tasks, and supervise day-to-day activities for optimal staff performance. Monitor staff attendance, leave records, and maintain discipline and code of conduct within the estate. Ensure high standards of hygiene, behavior, and service etiquette are maintained across all operations. Oversee estate management including cleanliness, maintenance, hospitality arrangements, and general upkeep. Coordinate and supervise any repair work or service visits with external vendors/contractors. Track and maintain accurate records of expenses, vendor bills, purchases, and staff payments. Prepare and manage monthly budgets; report exceptions or additional requirements to the Director. Coordinate personal errands, events, appointments, and travel planning. Ensure smooth handling of guest arrivals, hospitality, and departure arrangements with a high level of service. Maintain strict confidentiality and exercise complete discretion in all matters related to the Directors personal and professional life. Preferred Candidate Profile Bachelors degree in Hotel / Hospitality Management, or a relevant field. Minimum of 4 - 8 years of experience as a Personal Assistant, Executive Assistant, or Estate Manager. Only Female candidates will be considered for this position. Strong communication and interpersonal skills; fluent in English and Hindi language. Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with calendar/email management tools. Experience managing staff, Admin operations, budgets, and vendor coordination. Ability to handle sensitive information with absolute confidentiality and discretion. Flexible and willing to work beyond standard hours as per requirements.

Responsibilities: * Manage office supplies inventory. * Coordinate meetings & events. * Maintain confidentiality at all times. * Ensure compliance with company policies. * Provide administrative support to team members. Travel allowance Performance bonus

Responsibilities: * Manage office operations: Scheduling Meetings, Coordinating Clients & Sales support * Handle client queries via phone/email, follow up on leads * Manage social media postings and support in brand building

Responsibilities:- Responsible to handle a team size of 10-15 employees. Reporting to Director. Responsible for General Administration. Fixing and organizing meetings, trainings, conferences & other events. Responsible to Internal Sourcing for employees. Co-coordinating with HR for interview scheduling and at the time of new joining every week. Taking feedbacks from the employees in order to make the workplace more friendly & comfortable to work/to implement new things. Organizing/arranging day to day administration work. Collecting and compiling information and sending it to the top level Management. Purchasing of office consumable items. Handling schedules, meetings and manpower including planning rosters. Collecting and compiling information and sending it to the top level Management. Transport arrangement for the guest, client and visitors. MIS Reporting of Employee working daily basis. Maintain records of outgoing & incoming mail from clients in MIS Reports. Interview Follow Ups:- After Short listing follow up with the candidates & convey the Date of Interview. Check for the Interview Letter to be sent. Ask for the Confirmation Mail from The shortlisted Candidates. Ask for Tickets PNR No. of Train / Flight. After Conduction of the Interview, Make a Follow up for the Feed back of the Interview attended candidates. Team Management:- Monitoring, recruiting, training & motivating the manpower & ensuring quality services in the market. Leading, mentoring & monitoring the performance of team members to ensure efficiency in process operations and meeting of individual & group targets. Creating and sustaining a dynamic environment that fosters development opportunities and motivates high performance amongst Team members. Computer Knowledge:- *Ms-Office (Ms-Word, Excel & Outlook Express). *Internet Explorer. *Good Communication Skills.

DRS International School, Hyderabad is hiring for Front Desk Executive. The candidate will be the first point of contact for parents, and visitors, ensuring a warm and professional welcome and manage day-to-day front office operations. Required Candidate profile 1. Reception and Guest Services 2. Telephone and Communication Management 3. Provide general administrative support, managing office supplies, preparing documents, & assisting with mail distribution.

We are looking for a trustworthy and responsible Office Boy. The ideal candidate will assist with administrative errands, maintain office cleanliness, support staff needs, and ensure that guests and employees are served properly.

Responsibilities: * Manage office operations * Follow-ups for admission * Coordinate administrative tasks * Maintain records & databases * Ensure timely follow-ups * Support the team with logistics Annual bonus

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy ,presentable, with all necessary stationery and material Required Candidate profile Maintain office security by following safety procedures and controlling access via the reception desk Maintain directors schedule, you need to just make sure that they getting everything they want.

- Greet, welcome guests at the Office - Direct visitors to appropriate person, office - Answer, screen, forward incoming phone calls - Ensure reception area is presentable - Maintain stationery, material stock - Maintain Director's schedule Required Candidate profile - Excellent personality, communication skills. - Good coordination skills - Previous experience of working in Corporate Office handling Reception - Good at basic computer skills like Email. Excel

Being the point of contact for general communications with their boss. Answering calls and routing them to the right person. Making travel arrangements for the executive officer they work for and keeping track of their itineraries.

Commerce graduate ,young & smart, computer-savvy,female candidate , 1-2 year exp Should be able to handle office correspondence & should have own conveyance and from local Ludhiana and from city and civil lines and nearby area's

Hello Candidate, Greetings from Hungry Bird IT Consulting Services Pvt. Ltd.! We're hiring a Administrator for our client. Job Title: Admin Executive Location: Jubilee Hills Job Summary: The Admin Executive will support the daily operations of the interior design office by handling administrative tasks, coordinating with vendors and clients, managing office supplies, and ensuring smooth communication between teams. The role is crucial in maintaining an organized and efficient work environment that enables the design team to focus on creative and project work. Key Responsibilities: Manage office operations, including scheduling meetings, answering calls, and handling correspondence. Assist the design team with documentation, filing, and project coordination support. Maintain records of vendor quotations, invoices, and purchase orders. Coordinate with vendors, contractors, and suppliers for material deliveries and appointments. Track inventory and order office and design supplies as needed. Organize and maintain digital and physical files (e.g., client files, project documents, material samples). Greet clients and guests, ensuring a professional front office experience. Support in preparing presentations, client proposals, and reports. Help manage calendars, meeting schedules, and travel arrangements for the team. Ensure the office environment is clean, organized, and well-maintained. Qualifications: Bachelor's degree in Business Administration, Commerce, or related field. 1-3 years of experience in administrative or office support roles; experience in an interior design or creative firm is a plus. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software (like AutoCAD, SketchUp) is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Professional appearance and a customer-service attitude. (Interested candidates can share their CV to Shreya@hungrybird.in or call on 9701432176) Please furnish the below-mentioned details that would help us expedite the process. PLEASE MENTION THE RELEVANT POSITION IN THE SUBJECT LINE OF THE EMAIL. Example: KRISHNA, HR MANAGER, 7 YEARS, 20 DAYS NOTICE Name: Position applying for: Total experience: Notice period: Current Salary: Expected Salary: Thanks and Regards Shreya +91 9701432176

Are you ready to jump into the exciting world of digital marketing while helping a dynamic oce run smoothly? Techpullers, a leading digital marketing agency based in Infopark, Kochi, is searching for an enthusiastic and detail-oriented Office Assistant. This role is perfect for fresh graduates eager to gain valuable experience in oce administration and digital marketing.. Key Responsibilities. Account Transactions: Assist in tracking daily transactions.. Online Payments: Manage online payments and business expenses.. Client Invoices: Support invoice preparation and follow-up.. Document Preparation: Draft agreements, oer letters, and business documents.. Work Hours Monitoring: Track and record employee working hours.. Digital Marketing Support: Help with small tasks like research and reporting.. Job Postings & Recruitment: Assist with job postings and recruitment.. Communication Management: Handle calls and inquiries from clients and team members.. Why Join Us?. We offer a friendly, growth-oriented environment where you’ll get the chance to make an impact from day one. You’ll get hands-on experience in both operations and digital marketing—perfect if you’re looking to learn, contribute, and grow.. Requirements. Fresh graduates with up to 1 year of experience are welcome.. Strong communication and organizational skills.. Basic knowledge of Microsoft Office tools.. An interest in digital marketing is a bonus!. If you’re intrigued by the opportunity, and the responsibilities align with your skills and ambitions, let’s move to the next step.. Show more Show less

Responsibilities: * Greet guests, manage front desk operations, handle incoming calls & emails * Maintain office supplies inventory, organize meetings & events * Coordinate with departments, maintain guest records & requests