904 Office Coordination Jobs - Page 10

An office assistant performs administrative tasks to support daily business operations. answering phone calls,maintaining godown stocks,managing schedules, and organizing files.Often the first point of contact for clients. Freshers Preferred

An office assistant performs administrative tasks to support daily business operations. answering phone calls,maintaining godown stocks,managing schedules, and organizing files.Often the first point of contact for clients. Freshers Preferred

We are looking for a proactive and detail-oriented Back Office Assistant with strong Excel skills and effective communication abilities. The ideal candidate will manage a blend of back-office responsibilities, sales coordination, and front office administration. Key Responsibilities: Manage all front office and administrative tasks including: Pantry management Stationery inventory Travel arrangements Courier handling Conduct follow-up calls to leads shared by the sales team and maintain proper records. Coordinate with external vendors (e.g., uniforms, gift items, logistics like Porter, etc.). Prepare and update MIS reports related to finance and rentals as directed by seniors. Maintain attendance records and employee logs systematically. Support promotional and marketing event logistics by liaising with vendors and partners. Assist in daily administrative and miscellaneous tasks as assigned. Required Skills & Qualifications: Proficiency in MS Excel (basic formulas, pivot tables, data entry, etc.). Strong verbal and written communication skills. Good organizational and multitasking abilities. Prior experience in admin or back-office coordination roles preferred. Ability to work collaboratively with internal teams and external vendors. Preferred Qualifications: Graduate in any discipline. Prior experience in sales coordination or administrative support roles. Working knowledge of MIS reporting tools and documentation practices. Working Days: Monday to Saturday (1 Saturday off per month + Weekly Sunday off)

Dantam Clinics is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

Rysun Jewels is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Laptop is mandatory. Se nd C V at 7 2 3 9 0 8 000 4 Technical Support, Back Office Work, Software Support Profile In EduRBS TECHNOLOGY PVT. LTD. (IT Software Company) Communication Skill, Android Mobile & 2-wheeler are Mandatory. director@edurbs.in

Elements TECHNOFAB is looking for Personal Secretory to join our dynamic team and embark on a rewarding career journey Manage and organize the daily schedule of the executive, including appointments, meetings, and travel arrangements Handle confidential correspondence, emails, and phone calls with discretion and efficiency Prepare reports, presentations, and other documents as required Maintain filing systems and ensure records are up to date Coordinate internal and external communication on behalf of the executive Assist in planning events, managing tasks, and following up on deadlines Provide administrative support to ensure the smooth functioning of the office Serve as a liaison between the executive and staff, clients, or stakeholders

Role & responsibilities Greet and assist visitors, clients, and staff in a professional and courteous manner Handle incoming phone calls and route them appropriately Maintain cleanliness and orderliness of the front desk and reception area Maintain visitor records and ensure security protocols are followed Manage and document project handover files and related documentation accurately Handle petty cash transactions, record expenses, and report balances Draft, format, and send professional email communications Assist with general administrative duties including data entry, filing, and document control Coordinate meeting schedules, appointments, and conference room bookings Monitor and replenish office supplies as needed Support internal departments with clerical tasks and coordination

Job description * Back Office Profile. * Data Management. * Operational role. * Email Drafting/MS Office knowledge must. * Immediate Joiners Preferred. * Client Handling & Client calling. * Good Communication.

Urgent Vacancy for Operation Executive Must Have knowledge in Basic Computer with MS office day to day Work Coordination Backoffice work Team handling

Urgent Requirement for Back Office. Candidate Must Have Knowledge in MS office.. Job Location Kolkata, Urgent Requirement, Only Interested Candidate Apply

Role & responsibilities : Coordinate for various events and meetings. Handle scheduling, record-keeping and reporting. Develop and run educational programs. Coordinate for recruitment and induction of staff. Counsel students when needed. Communicate with guests, resource persons, parents and Atul HR. Have a hand in molding students and staff according to the school values, ethos and the culture. Implement actions that improve the school and the quality of education. Help shape and uphold the vision of the school. Preferred candidate profile: Responsible for administrative activities of the entire school. (a) SOPs for conducting various events prepared. (b) Dos & Dons for students and staff, guidelines for parents are prepared. (c) Roles and responsibilities of Key personnel are prepared. All above documents are under management approval. Do follow up for preparing a comprehensive list of stationery including attendance registers, teachers planning book cum logbooks, student log books required for the school and mail the format to the staff and get it filled. Monitor preparation of the requirement list for the new academic year and submit for purchasing. Prepare a detailed almanac for the coming year Examine vacancy positions for new teachers to be taken, after allotment to existing teachers from the academic head and coordinate with admin HR who in turn will coordinate with Atul HR. Advertise if required, interact with candidates and make report / feedback and forward for further actions of candidates. Get furniture requirement, find out design and give requisition for various classrooms, labs, etc Check circulars and get approval from the Principal. Check drafts and get final documents and get the school diaries/ magazines/ calendars printed. Coordinate for transportation of students for all trips and schedule for daily school. Make list of Primary and Secondary Duties of teachers and allot teachers for additional responsibility in consultation with the Principal. Get name lists of students in each class with GR numbers for teachers. To get approval of promotion criteria and give to CCs for final list for the new academic year. Regular follow up with cluster counselors and establish specific procedures to report possible cases of student indiscipline, violence and injury or any other untoward event. Maintain appropriate health records for students and staff. Make sure that emergency disaster evacuation and protection, procedures are established in the School, communicated effectively to all students and staff, and that the emergency drills are practiced regularly. Plan for teachers picnics and training sessions for staff development. Coordinate for students outreach programs. Coordinate for vacancy positions for students in every class. Coordinate for admissions and orientation of all new students and parents. Coordinate for preparing timetable and share with the staff. Organize for the visits of prominent and successful people. Monitor writing Minutes Of Meeting of various department meetings. Update teacher appraisal forms and admin members appraisal forms and get them filled and document arrangement for Guests- approval from the management, invitation, accommodation, transportation, food and memento. Invite judges for competitions and send letters of appreciation and gratitude. Mementos for events for chief guests. Design certificates and invitation cards for major events in consultation with Atul foundation. Provision of materials required to teachers for daily activities. Coordinate with Academic and Activity coordinator for all activities, events and programmes. Get in touch with alumni and conduct interactive sessions of alumni with AV students. Coordinate for visit of teachers to the canteen and get feedback about food, cleanliness and orderliness. Rounds, observations and feedback to maintenance and repair department. Late marks of teachers and maintain late mark register. Maintaining MOM register for daily meetings of various departments. Requisition, photo copies, transport forms and leave forms checking and signing daily.

Roles and Responsibilities Provide administrative support to the team by performing tasks such as data entry and filing documents. Manage front office operations, including handling parents and complaints. Desired Candidate Profile Proficiency in basic computer applications (e.g., Microsoft Office) for record-keeping purposes. Ability to multitask, prioritize tasks efficiently, and maintain attention to detail. Strong communication skills with ability to work effectively with guests from diverse backgrounds. 2-7 years of experience in hospitality industry with focus on front office operations.

Responsibilities: * Manage office operations & staff * Maintain facilities & equipment * Coordinate meetings & events * Ensure compliance with policies & procedures * Oversee administrative tasks Job/soft skill training

Responsibilities: * Greet visitors, handle phone calls & emails * Maintain office supplies inventory * Schedule appointments & meetings * Coordinate administrative tasks with team members * Manage front desk operations

Maintain cleanliness & organization of office space Assist with administrative tasks as needed Answer phones, greet visitors Prepare documents for meetings Provide support to team members Call 6385135552

Responsibilities: * Maintain office supplies inventory * Greet visitors & manage reception desk duties * Schedule appointments & meetings * Provide administrative support to team members * Manage computer systems & software updates

Post Process Coordinator Qualification: Any Graduate Experience: 56-year minimum experience Age: 35 (Female) Salary- 12-15 k. Current location: Kolkata, West Bengal Functional Skill- Responsible for all the flowcharts running in every business process. All the steps in a flowchart to get work done in a specific timeline. Her main tasks are to provide all the relevant information with everyone in the workflow. Apply Now: Sharbani Biswas (Executive Recruitment) 9831067997 sharbani.b@ipsgroup.co.in

Role & responsibilities : Responsible for setup and smooth functioning of office location. Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility. Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc. Oversee Reception, Cafeteria and Pantry operations. Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems. Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities. Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds. Negotiating with & finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters. Handling negotiations and contract management in the form of purchase orders, work orders etc. Overseeing the travel desk and related process, policies, and guidelines - hotel accommodation, air & train tickets, firm approved cab/taxi booking Identifying & developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials. Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for Asset Management entailing security, monitoring security services. Recommending passive & active protection measures. Coordinating with insurance agencies for securing protective cover for company assets. Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners. Generate MIS for operations. Oversee timely issuance of Access Cards & maintenance of access control systems. Store Management- maintenance / issuance of items, stock taking etc. Coordinating & organizing various activities like seminars, conferences, team activities, and recreational activities. Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen

Hello, Greetings from Kotak Life Insurance..!!! Kotak Life Insurance is looking for candidates for the role of Admin Executive and below is the Job Description attached. Interested candidates candidate send their resume to kli.jayshree-jain@kotak.com or Whatsapp on 7972001255 Maximum Age limit is 30 years Location: Pune Roles and Responsibility: Managing Front Office / Reception/ Housekeeping /Security/Courier services/Vendors Maintaining Registers & Reports. Budgeting and working for cost reduction/saving. Printing & Purchase of Stationeries Repairs and upkeep of branch infrastructure (AC, DG , telephone lines), Engineering Services(AC, UPS Electricity etc.). Arranging all the required items for routine operations. Managing On time Vendor Payment Process Ensuring AMC's and contract copies are maintained at branch. Travel & stay Co-ordination with Centralized Travel desk Space Management (Seat allotment & Storage) HR Support at Branch level: For branches, processing for partner coding Support for new joiner & employee exit formalities. Pest Control. (To ensure that the office hygiene maintain) Coordinate / Deal with the Building and office landlord for admin related activities Organizing and conducting security audit checks as well as formulating and implementing the emergency procedures & mock drills. Required Candidate Profile : Preference will be given to branch coordinator or candidates currently doing pure Admin role. (except from educational institutions) Even if candidates do not have Admin experience, knowledge of Admin role is required. Candidates with experience in the below profiles will not be suitable :- (Tele calling or customer care profiles (Insurance, Credit card, Holiday Selling etc), Sales background, Account Assistant/Purchase Assistant, Secretaries/Receptionists, Telephone Operators and Admin profiles from educational institutions) Candidates should be able to understand and talk in basic English. Aware of Local language must.

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks & processes * Coordinate meetings & events * Provide exceptional customer service * Support team with operational needs Provident fund Health insurance

A Person Having Experience of, Basic Computer proficiency. Facilitating communication between different departments, coordinating workflows, and ensuring smooth operations. Documentation, Record Keeping & assisting Office based Direct marketing. Required Candidate profile A person having, Good Communication, Good Command with English.

Responsibilities: * Ensure data accuracy & confidentiality * Coordinate with Service Engineers * Process paperwork promptly * Handling Service Engineer for Installation, Fittings, AMC ect. *Daily work schedule for Service engineer. Provident fund

Responsibilities: * Manage office administration, coordination & petty cash. * Ensure smooth day-to-day operations. * Maintain accurate records & reports. * Collaborate with team on projects & tasks. * Coordinate meetings & events. Food allowance Annual bonus

Greeting and Wel Coming visitors and clients, Answering and screening phone calls, Inward out ward of courier and post, office administration, record keeping, Taking care of general everyday tasks like scheduling appointments, organising files .