907 Office Coordination Jobs - Page 14

Key Responsibilities: Greet and assist visitors, clients, and employees in a professional and courteous manner. Handle incoming calls, emails, and courier management. Maintain a clean and organized front office area. Manage and organize physical and digital filing systems. Assist HR with employee documentation, joining kits, and maintaining in/out records. Support the scheduling of meetings, interviews, and travel arrangements. Handle general administrative duties such as printing, scanning, and data entry. Ensure timely coordination with other departments for smooth office operations. Requirements: Graduate with 1-3 years of experience in front desk or administrative roles. Proficient in MS Office (Word, Excel, Outlook) and general computer operations. Good verbal and written communication skills. Well-organized, proactive, and detail-oriented. Ability to multi-task and prioritize responsibilities effectively. Pleasant personality with a customer service mindset. Working Days: Monday to Saturday (every 4th Saturday off) Timings: 10AM - 6:30PM

Urgent Hiring (Any Graduate) Role - Managing office operations and administrative tasks efficiently /Handling Accounts activity / Maintaining records, reports, and filing systems for easy access. location - Chennai Contact : 9884398959

Roles and Responsibilities WhatsApp at 8076971094 Manage day to day office administrative activities like Attendance, Payroll, Office Stationery Inventory Maintain the general filing system and file all correspondence HR and related works. Preparing MIS of team members Organising interviews, HR Coordination Desired Candidate Profile Graduate with one year of work experience in HR or Admin related domain. Perks and Benefits PF and Monthly grocery

Job Summary: Little Einsteins Neknampur - International Preschool is looking for a motivated, detail-oriented, and friendly Receptionist & Admin Executive to join our team. This role focuses on managing the front desk, assisting with administrative tasks, and ensuring smooth day-to-day operations at our preschool. Key Responsibilities: Reception & Administrative Duties: Greet and assist parents, children, and visitors with a warm and professional demeanor. Answer and direct phone calls, respond to emails, and manage daily correspondence. Maintain accurate records of student attendance, enrollment forms, and other essential documentation. Schedule appointments, school tours, and meetings as required. Assist with the enrollment process, including distributing and collecting forms from parents. Manage inventory of office supplies and classroom materials, ensuring timely reordering. Perform general administrative tasks such as filing, data entry, photocopying, and documentation support. Provide administrative assistance to teachers and staff as needed. General Skills and Attributes: Excellent organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Friendly and approachable demeanor with a passion for working with children and families. Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools. Work Environment: The role is based at the Little Einsteins Neknampur - International Preschool in a friendly, educational, and interactive setting. Frequent interaction with children, parents, and staff is part of the role, contributing to a warm, community-focused work environment. Application Process: Interested candidates are invited to send their resume outlining their relevant experience to: leneknampur@lepreschools.com We look forward to hearing from enthusiastic candidates who are eager to contribute to the success of our preschool and daycare center! Little Einsteins Neknampur H.No: 4-3/13, Plot No: 13 & 14, EVV Colony, Near Chinthachettu Circle, Neknampur, Alkapur, Manikonda, Hyderabad. Pin Code: 500089. Mobile Number: 9030257030

Urgent Opening for a Female Office Admin Executive Job location : Goregaon West Office Admin work Making Quotation Data Entry work Payment follow ups Letter drafting Office management client coordination etc Urgent Opening can join immediately

Perform /provide administrative and clerical support to ensure a smooth and efficient office environment. This includes managing various tasks like scheduling appointments, organizing files, preparing correspondence, and providing general assistance.

Manage day-to-day operations of facilities, ensuring smooth functioning of all aspects. Oversee security services, including manpower handling, guarding, and physical security measures. Supervise site operations and facility maintenance SAL:30- 45K Required Candidate profile MUST HAD 2-6 YRS OF EXP IN SECURITY SERVICES STRONG UNDERSTANDING OF FIELD WORK MANPOWER PLANING,SITE OPERATION ,GUARDING ETC MUST ABLE TO HANDLE SIDE INDEPENDLY WITH MINIMUM SUPERVISON HARD WORKING

WE ARE LOOKING FOR THE OFFICE ASSTT OR COMPUTER OPERATATOR IN ADMIISTRATION YOU MUST HAVE GOOD COMPUTER KNOWLEDGE ( WOD , EXCEL & POWER POINT) & UNDERSTANDING OF ENGLISH LANGUAGE IS MUST SHALL BE ABLE TO WORK IN ADMINISTRATION DEPT SAL :15 -20 K Required Candidate profile You must had very good communication in english , good in computer & must be hard working OPEN TO LEARN QUALITY IS MUST WORK LOCATION IS NOIDA SECTOR -10 IT IS URGENT REQUIREMENT FOR PAINT INDU.

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team. The successful candidate will be responsible for managing travel arrangements, coordinating company secretariat work, and performing various administrative tasks to ensure the smooth operation of the organization. ## Key Responsibilities: - Provide administrative support for personal and organizational tasks - Manage travel bookings, arrangements, and itineraries - Coordinate company secretariat work, including: - Compliance and regulatory matters - Meeting coordination and minute-taking - Document management and maintenance - Perform general administrative tasks, such as: - Scheduling appointments and meetings - Managing correspondence and emails - Maintaining records and databases - Be available and responsive on phone for urgent matters - Handle other administrative tasks as assigned by the management ## Requirements: - Graduate degree or diploma in a relevant field (Administration, Business, etc.) - Proven experience as an Executive Assistant or similar role - Excellent organizational, communication, and interpersonal skills - Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously - Proficient in administrative software and tools (MS Office, Google Suite, etc.) - Flexible with timing and available for six days a week - Ability to maintain confidentiality and handle sensitive information ## What We Offer: - Competitive salary and benefits package - Opportunity to work with a dynamic and growing organization - Collaborative and supportive work environment ## How to Apply: If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Job Summary: We are seeking a reliable and detail-oriented Executive Office Administrator to manage daily administrative operations and ensure our office environment runs smoothly and efficiently. This role is critical to supporting internal teams, coordinating with vendors, and maintaining a well-functioning and safe workplace. Key Responsibilities: Organize and oversee daily office operations to ensure efficiency and productivity Maintain office supplies and inventory; place orders as needed Ensure a clean, organized, and safe working environment in coordination with housekeeping and facility staff Act as the central point of contact between staff, clients, service providers, and vendors Handle incoming calls, emails, and visitors, direct queries to appropriate team members Maintain accurate records of office expenses, invoices, and other administrative documents Coordinate with IT support for timely maintenance of office systems and equipment Ensure all office equipment (printers, copiers, phones, etc.) is properly functioning and serviced Liaise with facility management and service vendors for any repairs or maintenance requirements Monitor and ensure compliance with company policies, procedures, and administrative systems Assist in implementing and enforcing workplace health and safety standards and protocols Qualifications & Skills: Bachelors degree in Business Administration, Office Management, or related field 3–6 years of experience in office administration or similar role Strong organizational and time-management skills Excellent verbal and written communication skills Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) Basic understanding of budgeting and expense tracking Ability to handle multiple tasks and prioritize work effectively Professional, proactive, and approachable demeanor

Hello, Greetings from Kotak Life Insurance..!!! Kotak Life Insurance is looking for candidates for the role of Admin Executive and below is the Job Description attached. Interested candidates candidate send their resume to kli.jayshree-jain@kotak.com or Whatsapp on 7972001255 Maximum Age limit is 30 years Location: Sangli, Panvel, Thane, Ghatkopar Roles and Responsibility: Managing Front Office / Reception/ Housekeeping /Security/Courier services/Vendors Maintaining Registers & Reports. Budgeting and working for cost reduction/saving. Printing & Purchase of Stationeries Repairs and upkeep of branch infrastructure (AC, DG , telephone lines), Engineering Services(AC, UPS Electricity etc.). Arranging all the required items for routine operations. Managing On time Vendor Payment Process Ensuring AMC's and contract copies are maintained at branch. Travel & stay Co-ordination with Centralized Travel desk Space Management (Seat allotment & Storage) HR Support at Branch level: For branches, processing for partner coding Support for new joiner & employee exit formalities. Pest Control. (To ensure that the office hygiene maintain) Coordinate / Deal with the Building and office landlord for admin related activities Organizing and conducting security audit checks as well as formulating and implementing the emergency procedures & mock drills. Required Candidate Profile : Preference will be given to branch coordinator or candidates currently doing pure Admin role. (except from educational institutions) Even if candidates do not have Admin experience, knowledge of Admin role is required. Candidates with experience in the below profiles will not be suitable :- (Tele calling or customer care profiles (Insurance, Credit card, Holiday Selling etc), Sales background, Account Assistant/Purchase Assistant, Secretaries/Receptionists, Telephone Operators and Admin profiles from educational institutions) Candidates should be able to understand and talk in basic English. Aware of Local language must.

Manage MD’s calendar, meetings, and travel. Handle confidential communications, prepare reports, and coordinate with stakeholders. Assist in strategic planning, research, and project execution. Ensure timely follow-ups and smooth workflow management. Required Candidate profile Graduate with 5-7 years as an EA. Strong communication, multitasking & Proficient in MS Office. Ability to work independently in a fast-paced environment while handling confidential tasks efficiently.

HR & Admin along Accounting work needs to be done Recruit new candidate & manage accounts Administrative work like controlling Medical Representatives, their activities Assist Director for day to day work and reporting. Travelling if needed. Required Candidate profile Candidates Must be confident and capable to do work along with pressure and are smart in communication you are welcome to attend the interview. Fresher who are confident they can apply may consider

Shorthand in English, Handling incoming and outgoing communication including phone calls, emails, correspondence executive's calendar, including appointments, meetings, and travel arrangements. Drafting and editing correspondence, memos and reports.

Dear Jobseekers, Position : Front Office Executive / Receptionist Company name: Colliers India Pvt Ltd ( On payroll of Colliers) Nature of Site: Corporate or Commercial No of days working: 6 (Mon - Sat) Roles and Responsibilities Manage front desk operations, ensuring a smooth check-in/check-out process for guests. Handle guest queries and concerns in a professional manner, providing excellent customer service. Coordinate with housekeeping staff to ensure rooms are cleaned and ready for occupancy. Maintain accurate records of guest transactions, including registration forms and billing information. Provide administrative support to the team as needed. Looking for female candidates with presentable personality with good communication skills (english speaking) for this role. Note: Candidate should attend the interview in business formals only. Carry a hard copy of resume for the interview

MALE CANDIDATES PREFERRED CBRE - A GLOBAL BRAND CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the worlds largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services Job Summary: The individual will be managing the lobby has a major share of work including employee and client relationship management with knowledge of Soft-services and event management . Essential Job Duties & Responsibilities: Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Qualification & Experience: Minimum Graduation with 3-8years of experience Other Abilities: A presentable candidate who will be ready to sit at Front Desk to carry out responsibilities related to the front office & administration in a corporate environment Should have good written & verbal communication One who has knowledge about Facilities Management in a corporate office

Job description Job Title: Front Office Executive cum Admin Location: Naroda , Ahmedabad Experience: 1-2 years Employment Type: Full-time Job Description: We are looking for a smart, presentable, and organized Front Office Executive cum Admin to manage our reception area and handle day-to-day administrative tasks. The ideal candidate should have excellent communication skills and a proactive attitude. Key Responsibilities: Greet and assist visitors, clients, and employees in a professional manner Manage incoming calls, emails, and correspondence Maintain visitor records and handle front desk operations Coordinate courier, stationery, and office supplies Support HR/Admin with basic documentation and facility management Ensure the reception area is tidy and presentable Requirements: Bachelor's degree or equivalent Good communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Ability to multitask and handle administrative duties efficiently

SALES ADMINISTRATION EXECUTIVE Job Summary We are seeking an organized and proactive Sales Administration Executive to support our sales team by managing orders, coordinating with clients, and ensuring smooth sales operations. The ideal candidate will have strong administrative skills, attention to detail, and the ability to work in a fast-paced sales environment Key Responsibilities TENDER & QUOTATION MANAGEMENT Prepare and manage tender documents, quotations, and proforma invoices for medical equipment based on the requirements posted Coordinate RFQ responses with technical sales teams & manufacturers Prepare e-tender submissions on all regional government & private portals. 2. SALES ADMINISTRATION SUPPORT Act as primary contact for hospital procurement teams in South Indian languages (Kannada/ English & other south Indian Languages a plus) Liaise between hospital procurement teams, biomedical engineers, and sales executives Schedule and document equipment demonstrations and clinical trials across the region & manage all related documentation. Liaise with logistics vendors to ensure movement of material for supply & demonstrations Track the Sales team activities and prepare reports for the management team 3. ORDER & CONTRACT MANAGEMENT Manage PPE (Pre-Purchase Evaluation) documentation for hospital procurement teams Track warranty registrations, AMC contracts, and service agreements 4. COMPLIANCE & DOCUMENTATION Ensure adherence to state-specific healthcare policies before dispatch of consignments a) Process E-sugam/ E-way bills documentation for movement of equipment Maintain OEM authorization letters for South India territory 5. GENERAL OFFICE ADMINISTRATION Maintain office supplies of inventory & place orders as needed Ensure the office environment is clean, organised and professionally maintained Greet visitors and direct them appropriately. Answer and manage incoming calls, emails, and correspondence. Handle courier and postal services Prepare and maintain reports, presentations, and spreadsheets. Support HR with onboarding new employees (ID cards, workstation setup). Desired Candidate Profile Degree in Biomedical Engineering/Business Administration (preferred) 2+ years in Sales admin , with experience in South India Fluency in English + Kannada Hands on experience with CRM software and MS Office (MS Excel in particular, Word, PowerPoint). Advanced MS Excel for comparative bid analysis Expertise in GeM portal & state e-tendering systems a plus Strong organizational and multitasking skills with high attention to detail Excellent communication (written & verbal) and interpersonal skills Ability to work under pressure and meet deadlines in a target-driven environment A team player with high level of dedication Why join us? Competent salary All Statutory Allowances as per Indian Companies Act. Exposure to South India's fastest-growing healthcare market Career progression to Key Account Management for South region Competitive salary + performance incentives. Opportunity to grow into sales coordination/management roles. Collaborative and dynamic work culture.

About the Role: This is a unique opportunity for a highly organized and proactive individual to wear multiple hats and work directly with the India GM. You'll coordinate office operations, support hiring, assist with internal communication, and help keep things running smoothly across the board. Key Responsibilities: Support recruitment efforts (posting jobs, screening, scheduling interviews) Manage office logistics, vendors, and day-to-day admin tasks Coordinate with the onshore team for meetings, onboarding, and other cross-border initiatives Assist the India GM with projects and team coordination Maintain basic documentation, reports, and HR records Help foster a productive, efficient, and positive team culture What Were Looking For: Fluent in English 2 to 4 years of relevant experience in HR coordination, Operations, Recruiting support & Admin Strong communication skills (written and verbal) Highly organized and detail-oriented Smart, quick to learn, and eager to take initiative Comfortable working in a startup or fast-paced environment Proficient in MS Office or Google Workspace

Job Title: Data Entry Operator Payroll: LRS Services Pvt. Ltd. Locations: Lucknow Job Description: Central Medical Services Society (CMSS), (An autonomous body under Ministry of Health and Family Welfare, Govt. of India), is seeking a skilled and dedicated candidate for the post of Data Entry Operator on the payroll of LRS Services Pvt. Ltd. are looking for a detail-oriented and efficient Data Entry Operator. The ideal candidate will be responsible for accurately inputting and managing data into the systems, ensuring data integrity and confidentiality. Key Responsibilities: Enter and update data in databases and systems with accuracy and speed. Verify data for completeness and correctness. Maintain confidentiality and adhere to data security policies. Perform regular quality checks to ensure data accuracy. Coordinate with team members for timely data submissions and reports. Requirements: Age: Below 40 years as on the date of deployment. Educational Qualification: Any Graduate from UGC recognized University. Experience: 02 (two) Years post-qualification work experience in the job of an Assistant or higher level in Central/State Govt./PSU/ Autonomous body/ reputed private company. Should have reasonable level of proficiency Microsoft Word, Excel, Power Point and PDF Document processing. Relaxation in age & experience will be considered in exceptional case. How to Apply: Send your updated resume to hr@lrsservices.in with the subject line "Application for Data Entry Operator

Role & responsibilities Required Candidate as Executive/ Sr. Executive/ Assistant Manager Level - Marketing (Crane Rental/Boom lift or similar Industries. ) Experience 2 to 5 Years Location – Mumbai, Maharashtra Job description : 1. Prepare Rental Proposals, Contracts Negotiation 2. Payment follow ups with the client 3. Tender Bidding Experience is must 4. Maintain Strong relationship with the client to ensure customer satisfaction & Retention 5. MIS 6. Cold Calling and internal communication 7. Added skills is beneficial for us.

Urgent opening only looking for male candidate Job Description : Admin Executives Experience : 3 to 5 years location : Thirumazhisai Education : Negotiable If you interested means kindly share your updated CV Mobile 7358546933 Mail – hr@leadhr.net

Role & responsibilities 3-5 years of experience in a similar role (back office executive). Bachelor's degree in any specialization (B.B.A/ B.M.S). Proficiency in MS Office applications (Word, Excel) for data entry and documentation purposes. Strong understanding of accountancy principles for financial record-keeping.

Role & responsibilities Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc. Preparing various reports, minutes of meetings, and other documents as required by the departments manager. Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences. Receiving, greeting, screening and managing visitors and phone calls. Receiving, screening, assessing, distributing, and maintaining incoming correspondence. Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers. Organizing and maintaining files and records Performing various executive and administrative assistances to in a confidential manner. Coordinate with the finance departments maintaining relevant reports for tracking. Preferred candidate profile Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role Experience supporting senior executives in a fast-paced environment Proven ability to manage complex calendars and coordinate logistics

Sodexo Food Solutions India Pvt. Ltd. is seeking a professional and highly organized Front Office Executive to be the welcoming face and central point of contact for our office or client site. This role is crucial in creating a positive first impression, ensuring smooth administrative operations, and providing excellent service to visitors, clients, and internal staff. The Front Office Executive will manage reception duties, support office administration, and handle various communication tasks efficiently. Key Responsibilities: Reception Management: Greet and welcome visitors, clients, and employees with a professional and friendly demeanor. Manage the reception area, ensuring it is tidy, presentable, and equipped with all necessary stationery and materials. Visitor Management: Register visitors, issue visitor passes, and direct them to the appropriate person or department. Handle incoming and outgoing courier services and mail. Communication Handling: Answer, screen, and forward incoming phone calls in a polite and efficient manner. Respond to inquiries and provide general information about the company. Administrative Support: Perform various administrative duties such as maintaining office records, filing documents, data entry, and assisting with scheduling appointments or meetings. Office Coordination: Assist in coordinating office activities, managing meeting room bookings, and ensuring the availability of office supplies. Client & Guest Services: Provide high-quality service and support to clients and guests, addressing their needs and escalating issues to relevant departments when necessary. Security & Safety: Monitor access control and adhere to company security and safety protocols. Report any suspicious activities or safety hazards. Ad-hoc Tasks: Perform other duties as assigned by management, contributing to the overall efficiency and smooth operation of the office. Qualifications: Bachelor's degree or equivalent in Hospitality Management, Business Administration, or a related field preferred. Proven experience in a Front Office, Receptionist, or Administrative Assistant role, preferably within a corporate environment or hospitality sector. Excellent verbal and written communication skills in English and local languages (if applicable). Strong interpersonal skills with a customer-centric approach. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously and work effectively under pressure. Highly organized, detail-oriented, and proactive. Professional appearance and demeanor. Ability to maintain confidentiality and handle sensitive information with discretion.