904 Office Coordination Jobs - Page 13

Role & responsibilities Manage front desk operations, ensuring smooth visitor interactions. Coordinate travel and accommodation for employees. Oversee inventory management to maintain office supplies efficiently. Support administrative expenses and cash flow management. Maintain and analyze MIS reports for effective decision-making. Assist the HOD with scheduling and administrative tasks. Handle administrative procurement and vendor coordination. Preferred candidate profile Strong English communication is mandatory 2+ years of Admin experience, with a strong understanding of Administrative task and front desk management. Presentable and Good experience with Data management - MS Office, MIS Other; 6 Days working, Sunday off, day shift - 10 Am to 7 pm pf and gratuity benefits 24 annual PL and 10 Indian Holidays

* Manage office operations * Maintain confidentiality at all times * Coordination with vendors * Provide administrative support to team members * Ensure compliance with company policies & statutory procedures *Knowledge of Tally ERP, TDS and GST Provident fund Annual bonus

Key Responsibilities 1. Administrative Support: Provide administrative support to executives and departments, including calendar management, meeting room arrangement, and document preparation. Assist with office management tasks, such as ordering office stationery and supplies and managing office equipment. Handle incoming calls, emails, and enquires in a professional and timely manner. Involve in event management on occasions like employee birthdays, festivals and celebratory events. 2. Vendor Management: Maintain vendor contact information and records and ensure all vendor agreements, contracts, and documentation are properly filed and up to date. Prepare regular reports on vendor activities, expenditures, and performance metrics. 3. Communication and Coordination: Serve as the primary point of contact for all departments in regards to admin related enquiries and support for employees. Managing and coordinating with the office boys, drivers, and hygiene staff to maintain cleanliness, efficiency, and a welcoming atmosphere throughout the office environment. Monitoring office expenses and costs and liaising with the accounts department for bill clearance. Be well versed with MIS reporting and MS Excel to prepare accurate documents.

We are proud to get Certified as Great Place to Work '2024 Greetings from Home Bazaar Services Pvt Ltd!!! Who are we? Home Bazaar Services Pvt Ltd is India's leading Property Advisor with an immense history of successful client satisfaction. With 11+ years of expertise, we analyze and cater to the client's requirements and have assisted thoroughly in their property buying journey. With the support of 3500+ Property experts, we have been awarded Mumbai's best-winning property service company for the Quarter 2023 -24. With these achievements under our wings, we also have expanded to new horizons, we are currently operational in 9+ metro cities across India. What is our requirement? Role : Front Desk Executive / Receptionist Location : Pune- Baner Experience : 2 to 4 years. Salary Range: Between 1.5 LPA - 4 LPA + Yearly Increment. Qualification Required : Any Graduate / BMS / BA / Graduate with Any Specialization / Graduate with any Front Office Diploma Certified Roles & Responsibilities: To provide receptionist and front office duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses. Ensure personal preventability and dress in the assigned uniform. Receive, inform, guide visitors including coordination with employees. Responsible for maintaining the telephone registers including call tracking. Preparation of database of Client contacts and updating. Responsible for maintenance and upkeep of the front office. Ensure receipt of magazines and newspapers for the building and ensure display of the latest version in the reception as well as removal of the outdated magazines. Ensure compliance of regulations / requirements of management. Ideal Candidate Profile: Looking for FEMALE candidates only with minimum 2 years experience handling the Front Desk/reception. Candidate should be active, smart & confident to handle this activity. Must have ability to make changes on priority. Must be good in written & verbal communication skills. Candidates from similar industries with similar experience will be preferred. Well versed with Computer skills/ Computer Proficient. What we give you? Fixed Salary + Half Yearly Increment. How to Apply? Kindly share your resume on j.lahari@homebazaar.com and for more details contact on 8655980185

About the Role: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities across Delhi, Bangalore, Chennai, Pune, Ahmedabad and Hyderabad. The ideal candidate will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative functions. Key Responsibilities: 1. Facility & Office Management Oversee day-to-day facility operations. Coordinate with co-working spaces and facility providers in other cities. Manage maintenance and servicing of infrastructure like HVAC systems and general office utilities. 2. Security & Access Management Handle installation, maintenance, and management of CCTV and biometric systems across all locations. 3. Pantry & Supplies Management Ensure availability and upkeep of pantry items including coffee machines, snacks, water and office supplies. Manage inventory and reorder stationery and essential items. 4. Travel & Accommodation Coordination Manage all travel arrangements, including flight, train, taxi bookings and hotel accommodations for staff. 5. Administrative & Event Support Provide logistical and administrative support during office events, meetings or team gatherings. Assist in day-to-day admin tasks as required. 6. Vendor & Inventory Management Liaise with vendors for services, purchases and maintenance. Keep track of inventory levels and manage procurement efficiently. 7. IT & Systems Setup Coordinate setup and troubleshooting of office IT equipment like laptops, desktops, printers, routers, etc. Work with vendors for hardware/software repairs and installations. 8. Data & MIS Data collation & MIS data entry 9. Mobile & Communication Management Handle SIM card allocation, mobile phone billing and related service issues. 10. Staff Supervision Oversee the work and schedule of the office boy to ensure cleanliness and timely completion of support tasks. Desired Skills & Experience: Prior experience in office coordination, admin or facility management roles. Excellent organizational and multitasking abilities. Basic knowledge of IT and office systems (hardware & software) would be preferred. Good communication and negotiation skills. Familiarity with tools like MS Office, email and online travel booking platforms.

Roles and Responsibilities Manage front office operations, ensuring smooth check-in/check-out processes for guests. Handle guest queries and concerns at the reception desk, providing excellent customer service. Maintain accurate records of guest interactions, transactions, and communications. Ensure efficient telephone handling and respond promptly to guest calls.

1.Maintain office supplies inventory 2.Provide support in scheduling meetings, appointments, & travel arrangements for staff members 3.Assist in maintaining office cleanliness. 4.Assist in coordinating office events and activities Required Candidate profile B.Sc/B.Com/B.A/B.B.A with Good comm skills. Proficiency in MS Office. Basic understanding of office equipment & facilities maintenance. 2-wheeler with Driving License is mandatory (Only Male)

Role & responsibilities Greet and welcome visitors with warmth and professionalism Answer, screen, and forward incoming phone calls Maintain visitor logs and ensure security protocols are followed Schedule appointments and manage meeting room bookings Handle basic administrative and clerical tasks (e.g., data entry, filing, emails) Maintain the reception areas cleanliness and appearance Coordinate with internal departments for smooth operations Preferred candidate profile Female candidates preferred (due to front desk representation preference) Good communication skills in English and [any local language if applicable] Pleasing personality and professional appearance Basic knowledge of MS Office and telephone systems Ability to multitask and handle a busy front desk Previous experience in a similar role is an added advantage

Greet and welcome visitors, clients, and candidates in a professional manner Manage incoming phone calls, direct them appropriately, and take messages Maintain a tidy and presentable front desk with all necessary stationery and materials Handle incoming and outgoing courier/mail services Maintain and update employee records and HR documentation Assist in onboarding formalities for new employees Support internal communication and help organize staff engagement activities Provide general administrative and clerical support to office staff and HR department

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule meetings * Draft letters & emails on behalf of executives * Coordinate office operations & travel arrangements Health insurance Annual bonus Provident fund

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Responsibilities: Manage calendar & schedule appointments Maintain confidentiality at all times Coordinate office operations & events Provide administrative support to team members Sales incentives Performance bonus

Responsibilities: * Handle incoming calls & visitors * Maintain front desk operations * Coordinate office tasks & events * Manage EPABX system * Prepare tender documents * GEM PORTAL OPERATIONS * ACCOUNTING GENERAL Food allowance Health insurance

Key Responsibilities Greet and assist members, visitors, and clients at the front desk. Resolve daily member concerns or facility issues quickly and professionally. Maintain cleanliness, supplies, coffee stations, and basic facility standards.

Manage Office Operations: Oversee day-to-day administrative tasks, including maintaining office supplies, managing communications Record Keeping: Maintain accurate records of student enrollments, attendance, certifications, and course materials. Required Candidate profile Document Preparation: Prepare reports, correspondence, presentations, and other administrative documents as required. Contact : 9962622929

Manage front desk, greet clients, handle appointments/walk-ins, coordinate with doctors & staff, maintain records, billing & reports. Location: Kokapet, Hyderabad Timings: 11:00 AM – 8:00 PM Required Candidate profile Prior experience in a clinic, salon, or healthcare environment preferred Strong communication and interpersonal skills Fluent in English, Hindi, and Telugu Well-groomed, organized, and client-focused

Greet visitors professionally, directing them to the appropriate person / department. Answer, screen, and direct phone calls efficiently and accurately. Assist with scheduling meetings, appointment. Industry : Production House Time : 10 am to 7 pm Required Candidate profile Candidate should have good fluency in English Freshers will good communication skill can apply.

Experience as an Administrative Executive Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Good Communication Skills in English Apply 6385135552

Key Responsibilities: Human Resource Management: Manage the full recruitment life cycle from job posting, screening, scheduling interviews to onboarding Develop and implement HR policies and ensure company-wide compliance Maintain employee records, attendance, and payroll coordination Handle employee engagement initiatives, grievance redressal, and performance reviews Assist leadership in manpower planning and organizational structure design Manage exits, documentation, and full & final settlements Administrative Responsibilities: Oversee day-to-day office operations and vendor coordination Manage procurement of office supplies, IT inventory, and facility management Ensure timely maintenance of office equipment and cleanliness standards Coordinate travel bookings, expense reimbursements, and meeting schedules Support management in organizing internal events, meetings, and team activities Required Candidate Profile: 1-3 years of HR & Admin experience, preferably in the IT, SaaS, or e-commerce sector Sound knowledge of HR policies, labor laws, and HRMS tools Excellent communication, organizational, and conflict resolution skills Strong command of Excel, Google Workspace, and documentation Bachelor's degree (MBA in HR or PGDM preferred)

Responsibilities: * Manage back office functions: sales coordination, data entry ops. * Collaborate with teams on projects: computer operating, office coordination.

An office assistant performs administrative tasks to support daily business operations. answering phone calls,maintaining godown stocks,managing schedules, and organizing files.Often the first point of contact for clients. Freshers Preferred

Laptop is mandatory. Maintain all operational Work, Technical Support, Training, Hiring, Documentation, Supervision on team. In EduRBS TECHNOLOGY PVT. LTD. (IT Software Company) Communication Skill, Android Mobile are Mandatory. director@edurbs.in Travel allowance Sales incentives Mobile bill reimbursements Food allowance

Key Responsibilities: Greet and assist visitors, clients, and employees in a professional and courteous manner. Handle incoming calls, emails, and courier management. Maintain a clean and organized front office area. Manage and organize physical and digital filing systems. Assist HR with employee documentation, joining kits, and maintaining in/out records. Support the scheduling of meetings, interviews, and travel arrangements. Handle general administrative duties such as printing, scanning, and data entry. Ensure timely coordination with other departments for smooth office operations. Requirements: Graduate with 1-3 years of experience in front desk or administrative roles. Proficient in MS Office (Word, Excel, Outlook) and general computer operations. Good verbal and written communication skills. Well-organized, proactive, and detail-oriented. Ability to multi-task and prioritize responsibilities effectively. Pleasant personality with a customer service mindset. Working Days: Monday to Saturday (every 4th Saturday off) Timings: 10AM - 6:30PM

Urgent Hiring (Any Graduate) Role - Managing office operations and administrative tasks efficiently /Handling Accounts activity / Maintaining records, reports, and filing systems for easy access. location - Chennai Contact : 9884398959

Roles and Responsibilities WhatsApp at 8076971094 Manage day to day office administrative activities like Attendance, Payroll, Office Stationery Inventory Maintain the general filing system and file all correspondence HR and related works. Preparing MIS of team members Organising interviews, HR Coordination Desired Candidate Profile Graduate with one year of work experience in HR or Admin related domain. Perks and Benefits PF and Monthly grocery