904 Office Coordination Jobs - Page 8

Role & responsibilities Ensure all appointments sent in system are confirmed with an outcall to invite patients for Centre visit Ensure appointments confirmed are in line with Center head availability Manage calls, receive & pass on relevant messages to the concerned personnel Address patient grievances & communicate the same to PX team and CH when needed Monitor online reviews & communicate negative feedback to PX team and CH Handle MIS on a daily basis & report to the concerned authority as and when needed Ensure Front Office is always a clean & safe environment, manage equipment and adhere to SOPs & other company norms with integrity towards all stakeholders Participate and contribute in quality improvement initiatives to ensure better performance and achieve business objectives Preferred candidate profile Any Graduate with Hospital background preafered . Immediate joining prefered. interested candidates can share there resume on sayli.raut@indiraivf.in or WhatsApp on 9145942479

We are seeking a highly organized&detail-oriented Administrative Assistant to support our team with daytoday administrativetasks.This role is essential in ensuring smoothoffice operations,clear communication&providing timely support to staff&clients. Required Candidate profile The ideal candidate will possess excellent communication and interpersonal skills.Proficiency in Word, Excel, PowerPoint, Outlook and familiarity with office equipment and procedures are essential.

The EA is responsible for providing comprehensive support to the Managing Director, Leadership Team and managing the organizations office operations, including working remotely with the global stakeholders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Primary Job location would be GMR Aerocity. You are meant for this job if: Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Leadership Team. Arrange and handle all logistics for leadership meetings and eventsschedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Complete a broad variety of administrative tasks that facilitate the Directors ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Directors style and organization policy. Work closely with the Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the stakeholders updated. Anticipate needs in advance of meetings, conferences, etc. Coordinate all Management Team meetings and retreats and assist with staff meetings and events as needed. Provide "gateway" role, providing a bridge for smooth communication between the Director and staff, demonstrating leadership to maintain credibility, trust, and support with the employees. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the MD. Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations. Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Process and distribute business information. Invest in building long-lasting relationships both externally and internally. Other administrative duties as assigned for the overall benefit of the organization. QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS: Having 5+ years of experience, out of which minimum 2 years should be in repute multi-national company. Should have worked at least 3 years as Executive Assistant or Business Group admin or similar roles. Graduate in any stream. Preferably PG in Business Administration from prestigious institute. Understand the importance of Safety, Quality, and delivery timelines. Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Working experience with Engineering Leadership is highly preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit presentations and materials. Technical proficiency and day-to-day problem-solving skills related toIT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications). Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moments notice. WORK ENVIRONMENT Thrive in an intense, do-it-yourself, challenging environment. Ability to work well within a cross-functional team environment and diverse communities. Adaptive in multiple reporting structure. Skills

* Manage office operations & staff coordination * Book travel, hotels & tickets * Manage Attendance of the Team & Visitors * Support executive team with tasks * Manage Employee engagement activities * Ensure smooth day-to-day functioning Health insurance Provident fund Annual bonus

Job Vacancy: Admin & HR Officer at Sachin Agarwal & Associates Position: Admin & HR Officer Location: Sector 63, Noida, Uttar Pradesh Firm: Sachin Agarwal & Associates (Chartered Accountants) About Us: Sachin Agarwal & Associates is a leading Chartered Accountancy firm with a reputation for excellence and integrity. We are committed to providing comprehensive financial, tax, and advisory services to a diverse clientele. Job Description: We are seeking a motivated and organized Admin & HR Officer to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of administrative and human resource functions within the firm. Key Responsibilities Admin & HR People Management & Coordination: Foster a positive work environment by building strong interpersonal relationships. Coordinate seamlessly with internal teams and external clients to ensure smooth communication and collaboration. Effective Communication: Serve as the point of contact for employee and client interactions, delivering clear and professional communication—both verbal and written—while handling queries and updates efficiently. Task & Workflow Management: Oversee administrative workflows to ensure tasks are completed with precision and within deadlines. Proactively follow up to keep projects and communications on track. Operational Support: Manage day-to-day office operations, including scheduling, documentation, travel, and logistics to support team productivity. HR Operations: Assist with recruitment, onboarding, maintaining employee records, attendance management, and coordinating appraisals or HR policies as needed. Problem Solving & Adaptability: Resolve routine issues with a practical approach, maintain confidentiality, and adapt swiftly to dynamic requirements. Requirements: - Bachelors degree in Business Administration, Human Resources, or a related field. - Proven experience in an administrative and HR role. - Strong organizational and multitasking abilities. - Excellent communication and interpersonal skills. - Proficiency in MS Office and HR management software. - Ability to handle sensitive and confidential information with discretion. How to Apply: Interested candidates are invited to submit their resume to caatikanoida@gmail.com. Please mention "Admin & HR Officer Application" in the subject line. Note: Only shortlisted candidates will be contacted for an interview.

Do day to day administrative activities at the factory, do external tasks related to factory operation given by seniors, maintain records of goods recd. & dispatched, organise & file documents related to materials & logistics.

Providing required information to all the members as per their need Attending phone calls and Guest queries Communication and coordination with other departments Ensure Proper Shift Hand Over, Revising the Shift Duties List completed efficiently in log book Make Necessary arrangements for facilities of the club Client Handling, Grievances Handling Generating Leads through tele calling Providing suggestions for overall club development Conducting various events

Key Deliverables: Manage front desk operations and visitor interactions Handle incoming calls and maintain call logs Coordinate appointments, meetings, and office schedules Ensure professional communication and guest relations Role Responsibilities: Greet and assist visitors with hospitality Maintain a neat and organized reception area Route calls and messages to appropriate staff Support administrative and coordination tasks

Key Deliverables: Manage front desk operations and visitor interactions Handle incoming calls and maintain call logs Coordinate appointments, meetings, and office schedules Ensure professional communication and guest relations Role Responsibilities: Greet and assist visitors with hospitality Maintain a neat and organized reception area Route calls and messages to appropriate staff Support administrative and coordination tasks

Key Responsibilities: Front Desk & Reception: Greet clients, visitors, and employees with a professional and courteous demeanor. Manage check-ins and visitor logs, ensuring security protocols are followed. Answer and redirect calls using a multi-line phone system. Coordinate meeting room bookings and prepare spaces for internal and external meetings. Maintain a clean, welcoming, and organized reception area. Administrative & Operational Support: Resolve daily office issues (e.g., Wi-Fi glitches, maintenance, admin supplies, etc.). Coordinate with external vendors and the internal admin/facilities team as needed. Handle courier and delivery logistics, including sorting, distributing, and pickups. Support HR and admin in organizing and executing company events and office functions. Procure office supplies and licenses, and manage inventory with the facilities or procurement team. Oversee day-to-day office operations, ensuring a clean, professional, and efficient workspace. Support interview coordination and onboarding in the absence of HR. Travel Desk Management: Plan and manage employee travel arrangements, including flight bookings, visa processing, and hotel reservations. Monitor and ensure compliance with travel budgets, providing regular reports to relevant departments. Build and maintain strong relationships with travel and accommodation vendors to ensure seamless travel arrangements. Reporting & Administration: Create and maintain detailed reports of office, travel, and HR activities for review and analysis. Collaborate with vendors to ensure smooth delivery of services and supplies. Reporting & Administration: Create and maintain detailed reports of office, travel, and HR activities for review and analysis. Collaborate with vendors to ensure smooth delivery of services and supplie Regards Saloni 6398630632

Manage day to day operation of office and coordinate with departmensts Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary Coordinate and plan company social events that take place during and after business hours Answer phones and greet and direct visitors appropriately

Candidate must be familiar with Advanced Excel.Pivot Table (Group, Ungroup) Vlookup, Hlookup, 2. Datas entry 3. Data maintain Required Candidate profile Experience in handling large datasets and data cleaning. Good analytical and problem-solving skills. Ability to work independently and collaborate with cross-functional teams.

Job Title: Receptionist Factory Front Office Location: Sreerampore, West Bengal Company: NavPrakriti Green Energies Pvt. Ltd. Industry: CleanTech / Manufacturing / Battery Recycling Experience: 2–5 years (preferred in factory/industrial environment) Employment Type: Full-time About Us: NavPrakriti Green Energies is a lithium-ion battery recycling company based in Kolkata, with a state-of-the-art facility in Sreerampore. As we grow, we are building a professional and welcoming workplace environment to support our operations. Role Overview: We are looking for a well-spoken, presentable, and organized Receptionist to manage front office operations at our factory. This role will be the first point of contact for visitors, vendors, and external stakeholders, and will also support administrative tasks in coordination with HR and factory admin teams. Key Responsibilities: Greet and assist visitors, vendors, and delivery personnel at the reception area Maintain a visitor logbook and issue visitor passes as per protocol Handle incoming phone calls and direct them to appropriate departments Manage receipt and dispatch of courier and company documents Coordinate with security and housekeeping staff as needed Assist in scheduling meetings, appointments, and conference room bookings Support administrative tasks such as photocopying, filing, and data entry Maintain cleanliness and orderliness of the reception area Key Skills & Qualifications: Graduate in any discipline 2–5 years of experience in a receptionist or front office role (factory experience preferred) Proficient in MS Office (Word, Excel, Outlook) Good communication skills in English, Hindi, and Bengali Polite, professional, and dependable in handling visitors and internal staff Ability to multitask and work independently with a sense of responsibility

1. TAKE CARE OF PAYMENT COLLECTIONS 2. COB, EUC, PDC BT Documents Collections on time 3. Teaking care of other clerical works

(Female Preferred) Attending all the meetings of the COO, noting down the meeting minutes, timely follow-up and ensuring work has been done. Keeping latest Production Styles & Development Styles once in a week from all the units.Calendar Management Required Candidate profile Conducting regular factory visits to check production quality of the product. Regular cross check factory SOPs and being followed. Making projects/plans to improve production quality.

Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office Prepare and edit correspondence, communications, presentations, reports, and other documents Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director Conduct research and compile briefing materials to support decision-making Monitor, prioritize, and follow up on ongoing projects and deadlines Maintain confidential files and records in an organized and secure manner Coordinate activities and communication across departments and with external partners Assist with personal administrative tasks and ad hoc projects as needed Qualifications and Experience Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership Bachelor’s degree Excellent verbal and written communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams) Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality Ability to work independently with minimal supervision and exercise sound judgment Preferred Competencies Familiarity with executive office protocols and board-level coordination Experience in corporate governance or board support functions Proactive problem-solving and decision-making capabilities Strong attention to detail and commitment to excellence

To handle guest entries, welcome visitors, and coordinate meetings with CMD/HODs. The role also includes basic office coordination. Candidates with experience in banking or customer care and good communication skills are preferred.

Job Title: Front Desk cum Receptionist Location: Pune Experience: Minimum 3 years Qualification: Any Graduate Salary: As per industry standards Job Summary: We are looking for a pleasant and professional Front Desk cum Receptionist to manage front-office activities. You will be the first point of contact for our organization, responsible for creating a positive impression for visitors and handling administrative support across the organization. Key Responsibilities: Greet and welcome guests/visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls. Manage the front desk area, including reception duties and visitor coordination. Maintain a clean and organized reception area. Handle basic administrative and clerical support such as data entry, filing, and maintaining records. Coordinate with internal departments for courier handling, meetings, and appointments. Receive and distribute daily mail/deliveries. Schedule and manage appointments and meeting rooms. Maintain office supplies and inventory for front-desk-related requirements. Required Skills & Qualifications: Graduate in any discipline. Minimum 3+ years of relevant experience in front office/receptionist roles. Excellent verbal and written communication skills. Proficient in MS Office (Word, Excel, Outlook). Pleasant personality and professional appearance. Good time management and multitasking abilities. Customer service-oriented attitude.

Bachelor's degree in any or Business Administration, Management, or a related field. Previous experience in an administrative or back-office role, preferably in the manufacturing sector. Excellent organizational and time management skills.

Vyuti Systems is looking for Executive Assistant - Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Sun Park Resort Manali is looking for Front Office Assistant - Sun Park Resort & Spa, Manali to join our dynamic team and embark on a rewarding career journey An Office Assistant is a support role responsible for providing administrative and clerical services to an organization The following is a list of common responsibilities for an Office Assistant:1 Answering and directing incoming phone calls, responding to emails and greeting visitors2 Performing data entry and record keeping tasks3 Filing and organizing paperwork and documents4 Scheduling appointments, meetings and travel arrangements5 Performing basic bookkeeping and financial tasks6 Assisting with preparing reports, presentations and correspondence7 Maintaining office supplies and equipment8 Performing ad-hoc administrative tasks as requiredThe ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment

Responsibilities: * Manage executive schedule & prioritize tasks * Provide administrative support to senior team members * Draft letters & manage correspondence * Coordinate meetings & travel arrangements * File Management and Documentation

GeneTech- ATS GeneTech Private Limited is looking for General Admin Manager to join our dynamic team and embark on a rewarding career journey The Administrative Manager will be responsible for overseeing the daily administrative operations of the company, managing the administrative staff, and ensuring the smooth functioning of the office This position requires strong leadership, communication, and organizational skills, as well as the ability to work independently and as part of a team Key Responsibilities:Oversee the daily operations of the administrative department Manage and supervise administrative staff, providing guidance, training, and support as needed Ensure that office policies and procedures are implemented and followed Develop and implement strategies for improving office efficiency and productivity Manage the office budget and ensure that expenses are within budgetary guidelines Ensure compliance with all relevant regulations, laws, and standards Manage relationships with vendors, suppliers, and other external partners Handle complex administrative tasks and special projects as assigned by management Requirements:Experience in an administrative management role Excellent leadership, communication, and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team Proficient in Microsoft Office (Word, Excel, PowerPoint) Attention to detail and accuracy Ability to handle confidential information with discretion

Job Summary: We are looking for a friendly, energetic, and well-presented Front Desk Executive to join our real estate team. This entry-level position is for fresher who are passionate about client service and interested in the real estate industry. The GRE will serve as the first point of contact for clients, ensuring a smooth and welcoming experience. Key Responsibilities: Greet and welcome walk-in clients, visitors, and prospects professionally. Coordinate and assist in scheduling site visits and client meetings. Maintain a neat and organized front desk/reception area. Record and update client information in internal systems or CRM tools. Assist in organizing events, open houses, or client hospitality sessions. Act as a support function for the sales and marketing team during client interactions. Requirements: Any 12 Pass / Diploma can apply Strong communication and interpersonal skills. Required Weekend Availability Polished and presentable appearance with a customer-centric attitude. Basic computer skills (MS Office, email handling); knowledge of CRM is a plus. Fluency in English and local language(s). Willingness to work weekends and travel to project sites if needed. Preferred Traits: Enthusiastic and eager to learn. Team player with a helpful attitude. Passion for real estate and dealing with people Passion for real estate and dealing with people

Deluxe Media Inc. is looking for Localization Coordinator - Scripting to join our dynamic team and embark on a rewarding career journey. Coordinate localization and subtitling projects. Collaborate with translation and subtitling teams to ensure accuracy. Monitor and report on project progress and performance. Provide support and assistance to localization teams. Ensure compliance with localization standards and best practices.