904 Office Coordination Jobs - Page 26

Client Coordination Application Review Check and risk assessment preparation based on application details. Quotation and certification contract preparation Audit planning and audit team selection. Internal Coordination and follow up. Coordination with Country offices Preparation of NC / SC Data spreadsheets for submission to GOTS and TE Keeping Relevant records (MIS & Documentations Sharing Scheme Updates with Clients Qualifications Any Graduate can Apply

Receiving audit requests - Managing the audit booking process Booking email Reception of documents Confirmation of necessary information Audit creation in EOL online (Eurofins Internal Platform) Update of the scheme platform (ICS database / BSCI Platform) Communicate with customers, if necessary - Requesting invoices to accounting contacts to invoice factories, when paid locally - Performing the allocation of the audit as long as the audit can be performed as per the scheme rules and EUROFINS internal procedures. Making sure that all audits bookings are processed on time and as per the process - Reporting to the manager any problem - Sending a detailed weekly booking status to customers as per request - Making quotations for specific cases based on validated prices Qualifications Any Graduation Degree Additional Information

Responsibilities: * Quotations work. * Provide administrative support * Manage clerical tasks * Input data into computer systems

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Job Title: Receptionist Location: GLA University, Greater Noida Campus Employment Type: Full-Time About GLA University: GLA University is a premier institution dedicated to academic excellence, holistic development, and student success. Our Greater Noida campus is a dynamic and welcoming environment where every team member plays a vital role in supporting our mission. We are seeking a courteous and professional Receptionist to be the face of our campus, delivering outstanding front-desk service and administrative support. Key Responsibilities: Serve as the first point of contact by warmly welcoming visitors, students, and staff, ensuring a positive and professional impression of the university. Efficiently manage incoming calls, directing them to the appropriate departments and accurately conveying messages. Provide clear, up-to-date information on academic programs, campus amenities, university events, and general inquiries. Support new student registration by collecting and verifying all required documentation and data. Coordinate appointments, meetings, and room bookings, ensuring smooth scheduling and logistical arrangements. Oversee the distribution of incoming and outgoing mail, ensuring timely and accurate delivery to relevant departments. Maintain a clean, organized, and well-stocked reception area to reflect the universitys standards of hospitality. Manage the issuance of visitor badges while ensuring all security procedures are diligently followed. Offer administrative assistance to various departments, including document preparation, data entry, and records management. Work collaboratively with team members to promote smooth communication and coordination across university departments. Candidate Requirements: Bachelors degree in any discipline is essential. Previous experience in a receptionist or similar front-desk/customer service role is preferred. Strong communication skills, both written and verbal, with fluency in English and Hindi. Courteous, approachable, and professional demeanor with a passion for delivering outstanding service. Ability to multitask effectively while managing time and priorities in a dynamic environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Strong interpersonal skills and the ability to work comfortably with people at all organizational levels. Discreet and reliable in handling sensitive and confidential information. Familiarity with standard office equipment (printers, copiers, phone systems). Knowledge of the university's academic offerings and campus facilities is a plus. How to Apply: Interested candidates should submit their updated resume to vedika.sharma@gla.ac.in by June 06th 2025. Please mention Receptionist - Greater Noida Campus in the subject line. Join GLA University and be a part of a vibrant academic community committed to excellence and innovation.

Key Responsibilities: Front Desk Management: Greet visitors, answer phones, take messages, and direct calls to the appropriate parties. Administrative Support: Maintain office calendars, handle mail, manage office supplies, and assist with data entry and filing. Customer Service: Provide a welcoming and helpful experience for visitors and clients, responding to inquiries and resolving issues. Clerical Tasks: Copy documents, scan, and file information. Other duties: May include preparing meeting rooms, ordering refreshments, and providing general administrative assistance. Example Job Description (Combined Receptionist/Office Assistant): Title: Receptionist/Office Assistant Responsibilities: Professionally answer the main phone line and direct calls to the appropriate personnel. Greet visitors, provide guidance, and ensure a welcoming environment. Manage incoming and outgoing mail and packages. Maintain office calendars, schedules, and meeting room bookings. Assist with data entry, filing, and general clerical tasks. Manage office supplies and inventory. Prepare meeting rooms and refreshments for meetings. Support the facilities officer with various tasks as needed. Provide ad-hoc administrative support to other team members. Maintain a clean and organized reception area. Skills and Qualifications: Excellent communication and interpersonal skills. Strong customer service skills. Basic computer skills, including proficiency in Microsoft Office Suite. Ability to multitask and prioritize tasks effectively. Ability to work independently and as part of a team. High school diploma or equivalent required; some experience in office administration preferred. Excellent organizational and time management skills. Knowledge of general office procedures and equipment.

Oversee office operations, manage records, handle correspondence, coordinate travel, manage the owner's calendar, follow up on tasks, offer personal support, liaise with stakeholders, act as gatekeeper, and coordinate with vendors and teams. Required Candidate profile Trustworthy and loyal with a proactive mindset. Familiarity with basic HR and office management processes.

Support the Founders Office with partnerships, lead generation, HR, recruitment, social media, and documentation like meeting minutes. Drive growth by researching markets, analyzing competitors, maintaining client relations, and coordinating meetings

1. Front Desk Management 2. Maintain Inward & Outward Register 3. Conference Room/ Meeting Room Management 4. Maintaining safety, security and hygiene at HO 5. Administrative support for smooth functioning of HO, site and sales office Required Candidate profile Candidate should ready to work for Bandra location Working - 8.00 am - 5.00 pm Days - Monday to Saturday ( 2nd Saturday & Sunday off) Notice Period - Immediate

Job Purpose: The Business Support Apprentice will assist with the smooth running of administrative and operational functions across the business. This role is ideal for someone looking to start their career in a business environment, gaining hands-on experience while working towards a nationally recognised qualification. Key Responsibilities: Provide general administrative support to various departments. Handle general inquiries in a professional manner. Maintain filing systems, both electronic and paper based. Assist in organising meetings, preparing agendas, and taking minutes. Process and input data accurately using company systems and software (e.g., Microsoft Office). Support the team with basic administrative tasks (e.g., raising purchase orders, processing expenses, scheduling interviews). Handle incoming and outgoing mail and deliveries. Help with document preparation, proofreading, and formatting. Participate in team meetings and training sessions as part of apprenticeship learning. Person Specification: Essential: Bachelor's in business administration or something relevant. Willingness to learn and undertake training as part of an apprenticeship programme. Good verbal and written communication skills. Attention to detail and good organisational abilities. Ability to work both independently and as part of a team. Confident in using Microsoft Office applications (Word, Excel, Outlook). Desirable: Previous work experience in a customer-facing or administrative role. Interest in business operations or administration. Apprenticeship Details: You will be enrolled in a Business Administration Apprenticeship. Training will be provided by Senior Business associate.

We are looking for computer operator with computer skill Salary 10000 - 13000 per month Address: FNL Plot NO.12, RAMDASPETH, NEAR GURUDWARA , Nagpur. Contact : 9823980889 You can also visit the office ( call before coming )

We are looking for female computer operator with computer skill Married women is preferred Salary 10000 - 13000 p.m. Address: FNL Plot NO.12, RAMDASPETH, NEAR GURUDWARA ,Nagpur. Contact : 9823980889 You can also visit office ( call before coming )

JOB DESCRIPTION Handle all the Accounting operations in the parent companies and sister company. Managing and overseeing the daily operations of the accounting department Monitoring and analyzing accounting data and produce financial reports or statements Establishing and enforcing proper accounting methods, policies and principle Accounts Payable/receivable Month and end-year process GST, TDS Calculations Stock handling Statement reconciliations, check runs Fixed assets and debt calculations and activity Coordinate and complete annual audits Improve systems and procedures and initiate corrective actions Establish and Maintain files and records to document transactions Excellent listening, negotiation and presentation skills

Administration 8-15 automobile Admin Compliance Location- Urawade Pune Salary 25-40k

Roles and Responsibilities Manage day-to-day administration operations, ensuring smooth functioning of the organization. Oversee facility management, including maintenance, repairs, and upkeep of buildings and grounds. Develop and implement effective housekeeping protocols to maintain a clean and healthy work environment. Coordinate with vendors for various services such as security, transportation, and catering. Ensure compliance with government regulations and maintain good relationships with local authorities.

Immediate Joiners preferred Roles and Responsibilities Manage front office operations, ensuring a smooth check-in/check-out process for guests. Handle guest queries and concerns in a professional manner, providing excellent customer service. Coordinate with other departments (e.g., housekeeping, maintenance) to ensure seamless room preparation and turnover. Maintain accurate records of guest interactions, transactions, and communications. Ensure compliance with hotel policies and procedures. Desired Candidate Profile 4-9 years of experience in front desk or front office management. Strong knowledge of front office operations, including guest handling and relationship management. Excellent communication skills with ability to handle multiple tasks simultaneously. Proficiency in administration work such as data entry and record-keeping. Can also connect at siddhant.kanojia@sodexo.com

Responsibilities: * Ensure efficient office operations: purchase management & project coordination * Manage administrative tasks: back office ops & office admin * Should have good command in email correspondences with good drafting skill in english.

Responsibilities: * Ensure efficient office operations: purchase management & project coordination * Manage administrative tasks: back office ops & office admin * Should have good command in email correspondences with good drafting skill in english.

As part of our Administrative Team, you ll ensure the smooth running of school operations Your responsibilities will include handling parent inquiries, maintaining student records, assisting with admissions, and supporting the school s day-to-day activities with efficiency and professionalism

WeBase Brandings is looking for Office Admin to join our dynamic team and embark on a rewarding career journey. Responsible for managing the day-to-day administrative tasks Provides support to employees, customers, and visitors Responsibilities:1 Manage incoming and outgoing mail, packages, and deliveries 2 Maintain office supplies and equipment, and ensure that they are in good working order 3 Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed 4 Greet and assist visitors, and answer and direct phone calls as needed Requirements:1 Experience in an administrative support role, with a track record of delivering high-quality work 2 Excellent organizational and time-management skills 3 Strong communication and interpersonal skills, with the ability to interact effectively with employees, customers, and visitors 4 Proficiency with Microsoft Office and other common office software, including email and calendar applications

Responsible for coordinating all work requests coming in through e-mail, phone or any other form of communication regarding the services provided to the client by Sodexo Key Responsibilities Collaborate with other members of the Sodexo on site team, to dispatch as well as collect the work orders established after receiving a request through mail/phone/paper. Collect all closed work orders to close the calls. Produce reports based on the data collected, through produced work orders, for Sodexho and the Client Receive and answer all incoming calls/mails/papers reporting complaints or work requests Log in the call through the software, which in term generates work orders Set up reports with all collected data coming from the work orders for the Client as well as for Sodexo for controlling, transparency and information purposes Maintain the helpdesk work area and equipment in a clean and orderly condition following all prescribed regulations Maintain the confidentiality and security of all data and information relating to the facility Maintain professional appearance at all times Qualification : - HSC/equivalent or Diploma holder or Graduate - Minimum 2 years experience in any facility management company or in a hospitality industry. - Excellent knowledge of Word and Excel - Excellent customer service skills - Excellent communication skills - Ability to deal with various types of people - Effective time management skills - Ability to work under pressure

Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

Role & responsibilities: Responsible for day-to-day office management, book keeping, and client reporting requirements and ensures quality in packing, shipping, distribution, and receiving processes as well as organizing key information structures. Processing invoices and managing office budgets. Organise the office layout and maintain supplies of stationery and equipment.

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male / Female 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Mumbai (Malad- E) Bangalore - Vrindavan Layout

JOB DESCRIPTION: Answers the telephone and provides exceptional customer service to internal and external customers Excel knowledge is a must Cold calling and lead generation Drafts reports and correspondence Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry Make quotations and send to sales team / client Take procurement requirement from Ops team/ sales team Exceptional verbal and written communication skills Proactive, organized approach to multitasking Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing orders and other internal documents as requested Contact us to apply:- Bhumika- 8976324916