904 Office Coordination Jobs - Page 28

Receptionist serves as the first point of contact for patients and visitors, providing exceptional customer service and facilitating smooth operations within the hospital. This role involves managing front desk activities, coordinating patient appointments, and ensuring a welcoming environment. Greeting and Assisting Patients, Appointment Management, Patient Registration, Answer phone calls promptly, Maintain front desk supplies, assist with clerical tasks such as filing, faxing, and photocopying, Address and resolve patient concerns or complaints in a professional manner.

assisting a manager in various aspects of running a department or business, often taking on leadership responsibilities and making important decisions when the manager is absent Required Candidate profile Minimum age should be below 28 years with good communication skills

Front desk duties of answering the phones, screening and forwarding incoming phone calls, welcoming visitors, escorting them to the meeting room Maintaining an Inward and outward register to record the mail and couriers received and dispatched from office Maintaining a database of all the telephone numbers and email ids of the employees including the site office staff Manage ordering and keeping track of all office and general supplies (stationery, visiting card, bottled water, operational items, etc )Monitor the maintenance contracts and co-ordination of any office or related equipment / computers or fixture requiring repairs Prepare the desk for new joiners and arrange for stationery etc Assisting with any data entry and filing if required Monitor and update office staff attendance register and prepare the report monthly Co-ordinate with the Office boy to ensure the office and washrooms are kept clean and tidy Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned

We are looking for a well-presented and professional Receptionist with excellent communication skills to join our team. The ideal candidate should have a pleasant personality, be customer-oriented, and possess the ability to manage front-desk responsibilities efficiently. Key Responsibilities: Greet and welcome visitors in a warm and friendly manner Answer and direct phone calls professionally Maintain the reception area and ensure it is tidy and presentable Handle administrative tasks such as scheduling appointments and managing correspondence Assist with basic office support when required Requirements: Excellent verbal and written communication skills Presentable appearance and a positive attitude Basic computer knowledge (MS Office, emails, etc.) Prior experience in a similar role is a plus

Responsibilities: * Manage office operations * Ensure administrative efficiency * Oversee computer systems * Coordinate with departments * Type documents accurately aving good correspondence and communication skills . Computer knowledge must. Accessible workspace

Handling all tasks related to physical security aspects (like access control system, cctv, environmental controls of server room) Managing all MIS reports related to physical security. Should be able to manage outsourced teams like security, housekeeping and maintenance. Vendor management and all tasks related to procurement. Maintain all records, reports for internal / external audits To ensure that proper preventive maintenance of all equipments are done and records maintained. Handling petty cash expenses Handle all billing (checks & coordination with finance) Should be able to understand & coordinate repairs & maintenance of office equipment. Asset management - the lifecycle from procurement to disposal. Requirements Should be from general administration background. Overall functioning of administration tasks related to physical security, vendor management and procurement, office maintenance, legal and compliance, liasoning work etc. Experience of audits will be good to have.

Office Admin, Answer, screen and forward incoming phone calls, Order front office supplies and keep inventory of stock, Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings

Industrial Trade Corporation in Vadodara is hiring a Back Office Executive (0–1 year exp). Freshers welcome. Must know MS Office, be detail-oriented, and eager to learn—great opportunity for career growth in a professional, supportive environment.

Greet guests upon arrival, check-in, and provide necessary documentation. Manage guest requests and complaints efficiently. Handle incoming calls, respond to queries, and direct them to relevant departments. Maintain accurate records of guest interactions using EPABX system. Ensure smooth functioning of reception area by coordinating with other departments. Strong communication skills for effective guest handling and relations. Proficiency in telephone handling, including making outgoing calls and taking messages. Ability to work independently with minimal supervision while maintaining high levels of customer satisfaction.

Role & responsibilities Data Entry and Management: Accurately input and maintain data in databases, spreadsheets, and other systems, ensuring data integrity and accuracy. Record Keeping and Document Management: Organize and maintain physical and digital records, file documents, and managing information according to company policies. Communication and Coordination: Collaborate with other departments to ensure seamless workflow and communication. Preferred candidate profile Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Basic computer skills and ability to learn new software. Effective communication and interpersonal skills. Ability to work independently and as part of a team. A proactive and positive attitude.

Responsible for administrative tasks, filing, data entry, managing office supplies, handling correspondence, coordinating with departments, maintaining records, and ensuring smooth day-to-day office operations.

Job description Handling visitors, answering phone calls, and directing inquiries effectively. Handling mail, managing correspondence and scheduling appointments. Manages and maintains the reception area to ensure organization and presentation. Being proficient in using office equipment such as telephones, computers and office software applications. Arrange for AIR / Rail / Road Tickets / Hotel booking for Directors / employees / Consultants etc. in case of traveling for official purposes. Qualification: Any Graduate/Post Graduate with excellent communication skills. Experience: 1 to 3 years Contact Details: 6351125395/9909954663 Mail Id: hr.ho@soginfra.in / hr.ahmedabad@spginfra.in Local candidates will be preferred.

Description External Job Description Business objectives • Assist sales team by generating and sharing accurate dealer level sales reports as per requirement • Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing • Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc • Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening • Assist sales workforce in gift settlements as per schemes closure on the system • Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc Process Optimization • Find opportunities and work towards optimizing processes and reducing time and cost involved • Accurate and timely sharing of reports to Sales team Timely service to dealers • Statutory and Safety compliances • Clearance of vendor payment within timelines • On time gift settlements with acknowledgement • Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management • Ensure timely clearance of vendor payments as per the defined payment terms • Monitor and ensure no pending payments, open goods receipts and open advances of each vendor • Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance • Ensure safety and statutory compliance for offices and warehouses • Maintain and display all statutory records as applicable in the premises • Updation of compliances in statutory portal GRC as per the due dates • Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Apeejay Education requires PA / Secretarial assistant for its renowned school located at Noida. Summary of Job:- This incumbent will be associated with the Principal's office and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline. Job Responsibilities : Executive Support & Schedule Management: Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations Extremely active calendar management /appointments, prioritization and understanding / analyzing the need Plans, coordinates and ensures the Principals' schedule is followed and respected Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution Provides a bridge for smooth communication between the Principal's office and internal departments , demonstrating leadership to maintain credibility, trust,and support Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Principal Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management / Administration: Principal's office related Projects Management & Coordination Understand and internalise agenda of the Principal Ability to drive and manage Principal's office Drive each vertical Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management Communication link with external constituents such as Government, Trade / Industry bodies etc Prepare drafts of speeches & communication Be eyes and ears of the Principal Draw attention to exceptions and deviances Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary) Initiate and respond to written and verbal correspondence, including composition, editing and distribution Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures Creating and collate necessary presentations and paperwork before meetings Filing physical and online efficiencies Any other work as and when assigned by the Principal Job Knowledge (Prerequisite) Stay organized and to manage time & work space Acting as a main point of contact Maintaining Calendar ,tracking meetings and activities Handling correspondence directed to Managers/Associates Producing reports and presentations Maintaining the current filing and database system Performing office duties that include ordering supplies and managing records database. Providing general administrative support. Skill Set Excellent communication skills (both verbal & written) Strong organizational, analytical, leadership and project management skills Advanced knowledge of IT skills Strong administrative, organization and clerical skills Ability to multi-task, prioritize, and manage operations Ability to work across teams and with a variety of projects and constituencies. Education Qualification & Experience: Graduate preferably English (Hons) & Course from YWCA Secretarial Practice Minimum 4+ years of experience in a similar role. If interested, please email your Cv with current and expected remuneration at hema.chauhan@teams.apeejay.edu 9971389200

Job Profile: Generating Properties suiting to clients Requirement from Various sources Feeding the properties in Database with complete information Coordinating with Sales Team and Giving Inputs Posting Properties and requirements on the Internet.

Deenanath Mangeshkar Hospital is looking for BILLING OFFICE SECRETARY to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate ordersMake travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

Role & responsibilities: Outline the day-to-day responsibilities for this role. Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications.

MAHENDRA JEWELLERS is looking for Office Boy to join our dynamic team and embark on a rewarding career journey. An office boy is responsible for providing general support services in an office environment This may include making photocopies, distributing documents, answering and forwarding phone calls, and performing various administrative tasks such as filing, data entry, and scanning documents The office boy may also be responsible for maintaining office equipment, such as photocopiers and printers, and ensuring that office supplies are well-stocked Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing Should be honest, respectful, and trustworthy

Wellsprings Academy Bangalore is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey. Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

Administrative Executive provides high-level support to senior executives and staff, managing administrative tasks, coordinating meetings, and ensuring smooth office operations Required Candidate profile Good communication skills. At least two years of experience in Admin Department. Should have experience in Vendor management.

Administrative Executive provides high-level support to senior executives and staff, managing administrative tasks, coordinating meetings, and ensuring smooth office operations Required Candidate profile Good communication skills. At least two years of experience in Admin Department. Should have experience in Vendor management.

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks * Coordinate projects & events * Provide clerical support Annual bonus Provident fund Over time allowance

Job Description: We are looking for a reliable and organized Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, manage schedules, and ensure smooth communication within the team and with external partners. Key responsibilities include: Managing phone calls, emails, and correspondence Organizing and maintaining files and records Scheduling meetings and appointments Preparing reports and handling office supplies Supporting other departments as needed Qualifications: Strong organizational and multitasking skills Proficiency in MS Office and office management systems Excellent communication skills Prior experience in administrative roles is a plus Benefits: Competitive salary Supportive work environment Opportunities for growth and skill development

Job Title: Administrative Executive / Admin Officer Location: pattinambakkam, Chennai Job Type: Full-Time Experience: 2+ Years in admin experience Job Summary: We are looking for a reliable and organized Administrative Executive to support day-to-day operations. The ideal candidate will handle office tasks, manage internal communication, support teams, and ensure smooth administrative processes. Key Responsibilities: Coordinate office activities and operations to ensure efficiency and compliance with company policies. Manage and maintain office supplies and inventory. Oversee housekeeping, facility management, and vendor coordination. Handle incoming/outgoing communications, including emails, phone calls, and mail. Maintain records and databases with personnel, financial, and other data. Support HR functions such as onboarding, attendance tracking, and leave management. Assist in the preparation of reports, presentations, and documents. Coordinate meetings, schedules, and appointments. Handle travel arrangements and logistics. Liaise with external partners and service providers. Ensure adherence to health and safety standards in the office. Requirements: Bachelors degree in Business Administration or relevant field. Proven experience as an administrative officer or similar role. Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Attention to detail and problem-solving ability. Preferred Skills: Basic understanding of facility and vendor management. Ability to work under pressure and handle confidential information. Interested candidates Please share your resume WhatsApp 7339654170 or mail - ashvitha.c@sodexo.com

Make daily calls to potential candidates, explain job details clearly, address queries politely, and maintain professional, engaging communication to leave a strong first impression.