Job
Description
Role Overview:The Office Assistant supports the smooth day-to-day functioning of the media house and magazine publication office. This role involves administrative tasks, coordination, basic editorial support, and assisting the team across departments like editorial, marketing, accounts, and production. Key Responsibilities:1. Administrative Support: Manage incoming and outgoing correspondence (emails, couriers, phone calls). Schedule and organize meetings, interviews, shoots, and editorial calendars. Maintain files, records, and databases (both digital and physical). Assist in preparing presentations, documents, and reports. 2. Editorial & Content Coordination: Coordinate with writers, contributors, photographers, and editors for deadlines and submissions. Help in content documentation and archiving published editions. 3. Office & Team Management: Handle inventory and stationery supplies. Coordinate with vendors, printers, delivery partners, and freelancers. Support internal events, shoots, and promotional campaigns. Ensure the workspace is tidy and organized at all times. 4. Digital & Social Media Support (Optional / as per requirement): Assist the digital team with uploading content to CMS or website. Help coordinate posts or maintain social media calendars. Monitor online inquiries and flag relevant messages to the team. 5. Coordination with Accounts & Subscriptions: Maintain subscription lists and help process renewals. Coordinate invoices, reimbursements, and billing entries with the finance team. Support in dispatching magazines to subscribers or media partners. Required Skills & Qualifications: Graduate in any stream 1–3 years of experience in an administrative/media support role. Good communication skills – verbal and written (English and local language). Proficiency in MS Office (Word, Excel, PowerPoint), Google Suite. Basic understanding of content workflows or publishing industry is a plus. Organized, punctual, multitasker with attention to detail. Pleasant and cooperative attitude; works well under pressure. Work Schedule:Monday to Saturday, [10:00 am to 6:30 pm] (On-site role; occasional field visits for shoots/events may be required)
