Office Assistant

Key Responsibilities:

1. Office Administration & Clerical Work:

• Handle routine office activities such as

  filing, photocopying, scanning, printing, and courier management

  .
• Maintain

  stationery stock, office supplies, and equipment records

  .
• Assist in preparation and maintenance of

  official records, registers, and documentation

  .
• Support management in scheduling meetings, preparing minutes, and maintaining follow-ups.
  

2. Sales Support & Coordination:

• Coordinate with

  sales team and customers

  for quotations, orders, dispatch status, and follow-ups.
• Prepare

  Proforma Invoices, Quotations, Sales Orders, and Delivery Challans

  .
• Maintain and update

  customer database

  , enquiry logs, and sales trackers.
• Follow up on pending quotations, purchase orders, and payment status.
  
• Coordinate with the

  dispatch/logistics

  team for timely delivery of goods.

3. Communication & Correspondence:

• Handle

  incoming and outgoing emails, phone calls, and courier communications

  .
• Draft and type

  official letters, emails, and reports

  as per management requirements.
• Liaise with vendors, clients, and inter-departmental teams for coordination.
  

4. Documentation & Record Keeping:

• Maintain records related to

  sales, purchase, dispatch, and office expenses

  .
• Assist in

  data entry, invoice filing, and maintaining hard/soft copies of documents

  .
• Support

  accounts and finance

  team in maintaining vouchers, bills, and receipts.

5. Support to Management & Departments:

• Provide administrative assistance to

  senior management

  in day-to-day tasks.
• Assist

  HR

  in maintaining attendance records, leave registers, and personnel files.
• Help

  logistics

  in preparing transport documents and tracking dispatches.
• Coordinate with

  quality or production

  departments for sample dispatches or documentation when needed.

6. Office Maintenance & Visitor Handling:

• Maintain a clean and organized office environment.
  
• Manage visitor entry, calls, and basic hospitality (tea, water, etc.).
  
• Ensure proper coordination with housekeeping and security staff.
  

Qualifications & Experience:

• Education:

  Graduate in any discipline (B.Com / B.A / BBA preferred).