Office Administrator

2 - 7 years

2 - 3 Lacs

Posted:5 months ago| Platform: Naukri logo

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Work Mode

Work from Office

Job Type

Full Time

Job Description

Having your own vehicle is mandatory

Key Responsibilities:

Inventory Management:

  • Maintain accurate records of

    office supplies

    ,

    site materials

    , and

    Personal Protective Equipment (PPE)

    inventory.
  • Monitor stock levels and place timely orders to prevent shortages.
  • Conduct regular inventory audits and generate detailed inventory reports.
  • Ensure all inventory items are properly labeled, organized, and stored.

Purchasing and Vendor Coordination:

  • Handle local travel for purchasing office supplies, site equipment, and PPE.
  • Identify and source reliable vendors for supplies and services.
  • Negotiate with vendors to ensure cost-effective purchasing.
  • Maintain a log of all purchases, receipts, and payment details.

Banking and Financial Administration:

  • Complete banking tasks, including deposits, withdrawals, cheque handling, and account reconciliation.
  • Maintain records of all financial transactions related to office expenses and purchases.
  • Ensure all transactions are documented accurately and submitted for review.

Travel and Accommodation Coordination:

  • Book and coordinate

    employee travel

    (flights, trains, local transport) efficiently.
  • Arrange

    hotel bookings

    and manage

    guest house accommodations

    for visiting staff and guests.
  • Ensure all travel-related documentation, itineraries, and confirmations are accurate and communicated promptly.
  • Handle last-minute changes or emergencies related to travel.

Guest House Management:

  • Oversee guest house operations, ensuring cleanliness, maintenance, and comfort for visiting employees and guests.
  • Monitor guest house supplies and amenities, replenishing as needed.
  • Ensure proper check-in/check-out procedures are followed.

Office Maintenance and Housekeeping:

  • Ensure office premises are maintained in a clean, organized, and functional state.
  • Coordinate with maintenance staff and external contractors for repairs, maintenance work, and inspections.
  • Supervise housekeeping staff to ensure daily cleaning routines are performed effectively.
  • Maintain a log of maintenance activities and report any issues promptly.

Administrative Support:

  • Assist with

    filing, document management, and data entry

    tasks.
  • Prepare and manage office correspondence, emails, and reports.
  • Support other departments with administrative tasks, including scheduling meetings and coordinating events.
  • Respond promptly to internal requests for administrative assistance.

Compliance and Record Keeping:

  • Ensure compliance with company policies and administrative procedures.
  • Maintain detailed records for audits, including purchase receipts, inventory logs, and financial transactions.
  • Assist in preparing reports related to office operations and compliance.

Additional Tasks:

  • Courier Management:

    Handle the dispatch and receipt of couriers and packages.
  • Meeting Setup:

    Prepare meeting rooms with necessary materials and refreshments.
  • Stationery Management:

    Ensure office stationery is well-stocked and distributed as needed.
  • Employee Support:

    Assist employees with administrative requests, including equipment allocation and documentation needs.

Requirements:

  • Education:

    High school diploma or equivalent. A degree in Business Administration or a related field is preferred.

Experience:

Proven experience managing inventories, purchasing, travel coordination, and office maintenance.

  • Skills:

    • Excellent organizational and multitasking abilities.
    • Proficiency in

      Microsoft Office Suite

      (Excel, Word, Outlook).
    • Strong communication and interpersonal skills.
    • Attention to detail and problem-solving abilities.
    • Ability to handle confidential information responsibly.
  • Other Requirements:

    • Own vehicle with a valid drivers license

      (mandatory for local travel).
    • Knowledge of inventory management practices.
    • Ability to work independently and manage multiple responsibilities efficiently.

Performance Expectations:

  • Timely completion

    of purchasing and banking tasks.
  • Accurate inventory records

    with no shortages.
  • Smooth coordination of

    employee travel and accommodation

    .
  • Clean, organized, and well-maintained

    office and guest house facilities.
  • Effective handling of

    multiple administrative requests

    promptly.

Interested candidates who can join immediately will be given preference. submit CV via

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