Office Administrative Assistant

Company Brief:

Brut is a leading international digital media company, known for producing compelling, socially conscious journalism in innovative formats. As a video and social-first publisher, we are the most-watched media brand on social platforms across Europe and South Asia, with over 50 billion global views, and are expanding rapidly in the United States. Brut also offers advertising network solutions, enabling brands to reach audiences effectively across the digital sphere.

Brut India is the fastest-growing digital video publisher in the country. As a young platform, we’re reshaping how news and branded content are consumed in the digital age—combining creativity, credibility, and cultural relevance.

Experience:

Role and Responsibilities:

General Admin

1. Support and assist the administrative requirements of employees for uninterrupted functioning of office locations and pre-empt issues.
2. Strengthen all policies and processes with respect to facility management.
3. All Contracts and vendor payments under travel & facility management.

Travel

1. In partnership with a Travel vendor, manage the Domestic and International travel arrangements of employees including Visa, ticketing, travel insurance and boarding arrangements adhering to org. guidelines and policy.
2. Take care of the transportation and accommodation for all the cast and crew and ensure that no issues arise.
3. Manage local transport for all employees and guests in coordination with the travel vendor.
4. Travel reimbursements of employees- checking and approving reimbursements as per policy on a monthly basis.

Supplies & Merchandise

1. Procurement of supplies and equipment as per requirements.
2. Keeping stock of all Brut Merchandise.
3. Coordination with the vendor for procurement of Brut Merchandise.

Office management

1. Coordination with both Mumbai and Noida offices on all facilities such as access cards, bookings and checking and approving invoices for payments.
2. Scouting for office locations in case of renewals and change in office location.
3. Contracts and Payments.

IT related

1. Keeping a physical inventory of all laptops.
2. Configuration of laptops for new joiner in coordination with IT Paris Team and resetting of laptops after an employee exits.
3. Issuance of laptops to new employees and also taking a handover of laptops from exiting employees.
4. Coordination with Apple service centre for all laptop maintenance and servicing matters.
5. Taking care of all other IT matters that crop up from time to time.
6. Procurement of new laptops as and when the need will arise.

Benefits:

• Employee-First organisation that offers Work-Life Balance
• Job in a Hybrid Work Model
• Liberal Work from Home (WFH) Policy
• Tools: MacBook Pro with keyboard and mouse
• Wellness and mental health: 24x7 access to our Employee Assistance Program Provider