Museum Administration

Job Description of Museum Administrator

Job Purpose:

To oversee the daily administrative operations of the museum, ensuring smooth functioning of all departments, compliance with policies, efficient management of resources, and support for exhibitions, collections, education programs, and visitor services.

Key Responsibilities:

1. Administrative Management

• Oversee daily operations of the museum including staffing, scheduling, procurement, and facility management.
• Maintain and update administrative policies and procedures.
• Manage correspondence, record-keeping, filing systems, and internal communications.

2. Financial Oversight

• Assist in budget preparation and monitor expenditure.
• Maintain accurate financial records, process invoices, and coordinate with accounts/finance teams.
• Support fundraising, grant applications, and donor reporting.

3. Human Resources Coordination

• Maintain employee records and handle recruitment, on boarding, and documentation in coordination with HR.
• Monitor staff attendance, leave records, and performance evaluation support.
• Organise staff meetings and training sessions.

4. Visitor and Public Relations

• Ensure excellent visitor service standards at reception, ticketing, and help desks.
• Address visitor feedback, complaints, and suggestions in a timely and professional manner.
• Support the promotion of museum activities through coordination with communications or outreach teams.

5. Event & Program Coordination

• Support the planning and execution of exhibitions, workshops, and educational programs.
• Liaise with artists, educators, curators, and external vendors for event logistics.
• Ensure timely communication and documentation related to events.

6. Facility & Collections Support

• Coordinate with facilities staff for upkeep, maintenance, security, and cleanliness.
• Support collections management staff with inventories, documentation, and insurance matters.

7. Compliance & Safety

• Ensure museum compliance with legal, safety, and operational standards.
• Support disaster preparedness and emergency protocols.

Qualifications:

• Bachelor’s degree in Arts Administration, Museum Studies, History, Business Administration, or related field (Master’s preferred).
• Minimum 3-5 years of experience in administrative or managerial roles, preferably in cultural or educational institutions.

Key Skills & Competencies:

• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office and office management systems
• Budgeting and financial documentation familiarity
• Team leadership and interpersonal effectiveness
• Sensitivity to cultural and educational contexts

Preferable Candidate Ahmedabad based

Job Type: Full-time

Pay: Up to ₹55,000.00 per month

Ability to commute/relocate:

• Ambawadi, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Work Location: In person

Expected Start Date: 11/08/2025