Job
Description
About us WeWork India is one of India s leading flexible workspace operators - Great Place To Work certified (Nov 2024 - Nov 2025), aimed at creating flexible workspace solutions for companies of all sizes. Since its inception in India in 2016, WeWork India has expanded across 68 operational centres in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad. WeWork India meets distinct workspace needs, for various businesses. WeWork India strives to provide customised and curated solutions for various office space needs through its products and solutions. At WeWork India, we re driven by collaboration, creativity, and a shared vision to redefine the future of work. If youre looking to be part of a dynamic, fast-growing organisation that values talent and fosters growth, join us and build your future with WeWork India. For more information, please visit our website About the role The candidate s role is to provide strategic sourcing and procurement support. Ensure consistent management of all procurement proposals and contracts. The overall responsibilities may include but not limited to oversight of the operations management process, as well as the development of specific standards for RFX, contract negotiations, warehouse management, document management, process efficiency, stakeholder management, reporting analytics and team management The candidate s role requires close collaboration with various departments, including Operations/Facilities, Community, Brand and Marketing, IT, HR, Admin, Finance, and legal. Roles and responsibilities Strategic Sourcing & Procurement Develop regular communication with each stakeholder team. Ensure that contracts and proposals are correctly entered into organizational databases and securely maintained based on defined SOPs and policies of the company ensuring compliance adherence Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal stakeholders. Develop and execute negotiation strategies that minimize potential losses and benefit the organization s financial performance. Assure accuracy and appropriateness of contract text and attachments. - Serve as primary organizational contact during RFX. Experience in Warehouse Management & Inventory Management. Experience in PO Generation, Vendor Relationship, Contracts. Good negotiation skills in facility, infra, consumables, AMCs, R&M, B&M and professional services. Experience in RFX, quote comparison, and vendor selection. Periodic review of vendor performance to ensure compliance with terms and to identify conflicts or changes requiring resolution at contract renewal. Establish, analyze and optimize the business s procurement strategy ensuring alignment with business goals by working with stakeholders to work on a savings pipeline based on the assigned OKR s. Managing all audit documentation and auditors. Drive and implement e-procurement processes and lead digital transformation initiatives. Partner with stakeholders, executive leaders and department heads to understand business needs. Establish requirements, scope, and selection criteria for procurement projects. Leverage RFx tools to facilitate strategic sourcing. Lead initial market research and vendor profiles to aid supplier selection. Create, issue and manage RFPs in a digital RFP management system. Manage proposal evaluation and final vendor selection. Use supplier relationship management best practices throughout negotiation, contracting, onboarding and renewal. Conduct regular vendor performance evaluations and supplier risk assessments. Collect and interpret procurement data & manage reporting. Use procurement leavers like benchmarking, standardization, substitution, consolidation, Porter 5 forces etc. Perform regular reviews of established procurement processes to ensure continual improvement. Refine policies, due diligence questionnaires and RFP templates. At some point, the candidate will be expected to lead a larger team to drive the function independently. Experience and qualifications Bachelor s Degree/Engineering in a related field will be an added advantage. Min 10-12 years of work experience in Facilities/Operations/ Indirect procurement Good to have knowledge in Spend Management, Analysis, and Reporting with hands-on Excel Experience Communication Skills - Spoken & Written English. Hindi & Kannada will be an added advantage. Knowledge of e Sourcing Tools like Ariba / SAP or Equivalent Experience in applying organizational standards when developing requests for proposals, negotiating terms. Ability to systematically analyze complex problems, draw relevant conclusions, and implement appropriate solutions. Excellent negotiating and persuasive skills, both in one-on-one and group situations. Relationship and conflict management skills Equal Opportunity Employer
